RFP - new city hall roof recoating project

The City of St. Marys, Georgia is soliciting proposals from qualified contractors to install a remedial roof coating system on the existing City Hall building located at 2603 CC Osborne Road, St. Marys, Georgia 31558. This Request for Proposal (RFP) procurement requires contractors to provide all labor, materials, equipment, and services necessary to restore watertightness, extend roof life, and obtain a manufacturer's system warranty on approximately 90,440 square feet of existing roofing. The project scope includes removal and replacement of the vestibule roof section, moisture survey and adhesion testing, surface cleaning and repairs, reinforcement work, application of an elastomeric silicone coating with a 20-year manufacturer warranty, replacement of drip edge and roof pipe supports, and HVAC/electrical coating work. Prospective contractors must hold a Georgia General Contractor's License and demonstrate relevant experience, as proposals will be evaluated based on contractor experience and qualifications (25%), cost-effectiveness (25%), anticipated timeframe, quality and project feasibility (25%), compliance with proposal requirements (15%), and references and past performance (10%). Written questions must be submitted by March 12, 2026, with a non-mandatory pre-bid site visit scheduled for March 4, 2026, from 9:00 AM to 11:00 AM and final roof access available until March 23, 2026, at 7:30 PM. Sealed proposals containing one original and four copies, plus electronic files on a jump drive, must be delivered to the City of St. Marys Purchasing Department at 418 Osborne Street by March 26, 2026, at 2:00 PM EST, with an anticipated award date of April 8, 2026.

The RFP contains no identified set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types; however, all contractors must comply with federal debarment regulations, the Georgia Security and Immigration Compliance Act requiring E-Verify participation, the Byrd Anti-Lobbying Amendment, and various environmental and health standards. Contractors must submit a 5% bid bond with the proposal and upon contract award will be required to provide 100% performance and payment bonds. Required insurance includes commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, workers' compensation per state law, business automobile liability of $1,000,000 combined single limit, and an umbrella policy of $2,000,000. Additional required submissions include certificates of insurance, W-9 forms, professional licenses, E-Verify affidavits, debarment certifications, non-collusion affidavits, and references from three similar projects. No incumbent vendors or existing contractors are identified in the procurement documents. The contract will operate on a lump-sum payment structure with allowances for moisture repairs, tear-out of unsuitable materials, and walking pads; however, no specific budget range or award value is disclosed in the available documentation.