RFP - Locative Technology Solutions for Autism and Dementia for the Harris County Sheriff's Office

Harris County, Texas, through the Harris County Sheriff's Office, is issuing a Request for Proposals (RFP) for Locative Technology Solutions for Autism and Dementia, posted February 13, 2026, with a deadline for proposal submission at 2:00 PM on March 9, 2026. A pre-proposal conference is scheduled for February 23, 2026, with questions due by February 24, 2026. The procurement seeks comprehensive GPS tracking devices and monitoring platforms designed to assist law enforcement in locating and safely interacting with individuals diagnosed with autism and dementia who may wander or become lost. The required solution must include wearable or attachable GPS devices with minimum 48-hour battery life, a user-friendly web-based monitoring platform accessible to law enforcement and family members, geofencing capabilities with customizable alerts via SMS, email, and app notifications, and robust data security and privacy protections compliant with HIPAA standards. Vendors must provide comprehensive training and 24/7 technical support for law enforcement personnel and caregivers. The contract term is one year beginning approximately June 1, 2026, with four optional one-year renewal periods subject to Harris County Commissioners Court approval. Evaluation criteria include alignment with project objectives (20%), technical capabilities (20%), experience and expertise (20%), support and training (20%), pricing (20%), and cybersecurity and IT controls (pass/fail). Offerors must provide six professional references demonstrating prior experience with similar locative technology solutions, complete a Statement of Offeror Qualifications certifying five years in business under the present company name, and comply with all federal and state certification requirements.

The procurement contains no specific set-aside designations for disadvantaged enterprises, though vendors may self-certify as women-owned or minority-owned businesses on the Contractor Profile form. Pricing must be submitted as all-inclusive, firm costs for the contract duration through the Bonfire online portal at https://harriscountytx.bonfirehub.com/portal/, with vendors required to provide time and materials pricing with defined hourly rates or fixed price options with a total "not-to-exceed" project price; no cost-plus-percentage contracts are permitted. The RFP specifies that the contract is anticipated to be funded in whole or in part with federal grant monies from the U.S. Department of Housing and Urban Development (HUD), the Federal Emergency Management Agency (FEMA), and potentially the Texas General Land Office (GLO), and is subject to Uniform Administrative Requirements and Cost Principles codified at 2 CFR 200. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, and Professional/Errors & Omissions Liability, with Harris County named as an Additional Insured on a primary/non-contributory basis. All vendors must comply with Harris County's Minimum IT Security Vendor Controls List and achieve pass/fail certification on cybersecurity and IT controls requirements, including annual cybersecurity training, background checks for personnel accessing county data, multi-factor authentication support, and compliance with NIST, CJIS, HIPAA, PCI DSS, HITRUST, ISO 27001, and SSAE 18 standards. No incumbent vendor or current contractor information is identified in the solicitation documents, nor is a specific budget range disclosed.