RFP - Herriman City - Park Mowing, Trimming, and Edging

Herriman City, located in Salt Lake County, Utah, is issuing a Request for Proposals (RFP) for weekly mowing and trimming services and bi-weekly edging services across 8,093,666 square feet of city-owned parks, open spaces, trail corridors, and the Herriman City Cemetery. The scope of work includes turf mowing maintained at 3.5 inches in height, grass clipping removal, trash and debris pickup, trimming around obstacles, mechanical edging of hardscape surfaces, and specialized cemetery requirements including weekly Tuesday mowing and double mowing during the week prior to Memorial Day. All work must comply with the City's noise ordinance policy and industry safety standards. Proposals are due February 27, 2026 at 4:00 pm MST and must be submitted electronically in PDF format to the Utah Public Procurement Place (Bonfire), with requests for clarification due by February 20, 2026 at 4:00 pm MST. The anticipated contract term is one year with options to renew annually for up to four additional years upon mutual agreement and City approval, with services commencing on or about April 1st and terminating on or about November 1st. Evaluation criteria are weighted equally at 25 percent each for Proposed Project Team Organization and Qualifications, Scope, Cost, and Schedule, with proposals limited to eight pages excluding introductory letter, cost, and certification documents. Proposers must submit cost proposals on a square-foot pricing basis with total square footage subject to adjustment based on actual services rendered, and may establish a reasonable fuel surcharge at the beginning of each maintenance season using April 1st Weekly Retail Gasoline and Diesel Prices for the Rocky Mountain Area as published by the Energy Information Administration.

The RFP does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Contractors must carry commercial general liability insurance with a minimum single limit of $1,000,000, business automobile liability insurance with a minimum single limit of $1,000,000, and workers' compensation insurance as required by applicable statutes. No incumbent vendor, current contractor, or existing infrastructure integration requirements are identified in the procurement documentation. Hourly pricing must be provided for ancillary services such as deadheading and hand weeding, allowing flexibility for additional work beyond the standard scope. The City reserves the right to reject any and all proposals and may select one or more proposers to provide the services. Award value or budget range information is not disclosed in the available documentation.