1-Park Mowing RFP 2026.pdf

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Herriman City 5355 W Herriman Main Street

Herriman, UT 84096 801-446-5323

Request for Proposals Park Mowing, Trimming, and Edging

Due Date: February 27th, 2026 at 4 pm MST

1. Introduction. Herriman City (the “City”) is requesting proposals (“Proposals”) from qualified companies (“Proposers”) to provide weekly mowing and trimming services and bi-weekly edging services for 8,093,666 square feet of City-owned parks, open spaces, trail corridors, and the Herriman City Cemetery (the “Services”).

1.1. Intent. It is the intent of this Request for Proposals (this “Request”) to set forth the minimum acceptable requirements for Responses to this Request.

2. Background and Detailed Description of Services. The City is requesting Proposal to provide weekly mowing and trimming services and bi-weekly edging services for 8,093,666 square feet of City-owned parks, open spaces, trail corridors, and the Herriman City Cemetery. A more detailed description of the Services is attached as exhibit “A.”

3. Proposal Requirements. To be considered, interested firms must include the following in their proposal (maximum of 8 pages, not including introductory letter, cost, or certification).

3.1. Introductory Letter. An introductory letter (not included in the page limit) expressing an interest in providing the Services should be included, together with a signed Certification in the form of exhibit “B” attached hereto. The introductory letter should be addressed to:

Anthony Teuscher, Deputy Director of Park, Recreation, and Events

HERRIMAN CITY

5355 W Herriman Main Street Herriman, UT 84096

Include an e-mail address for the primary contact of the Proposer.

3.2. Organizations Experience and Qualifications. Describe in sufficient detail the Proposer’s general experience in providing similar services and a proven record of reliable performance. Proposals shall include detailed information regarding the equipment and staffing that will be used to perform the work, including the number of personnel assigned, supervisory structure, and a list and description of all mowing, trimming, edging, and cleanup equipment to be utilized. Adequate staffing

-2-levels and appropriate equipment capacity are critical to meeting the City’s performance standards.

3.3. Scope. Describe, in sufficient detail, the Proposer’s understanding of the proposed project, services that will be provided, and any additional services proposed to be provided and the cost of such additional services, if any. See minimum scope items provided in Exhibit A.

3.4. Cost. Detail the proposed all-inclusive cost for the Services. Provide a cost for each task identified in Exhibit A. Cost for Services, must be submitted in a clearly marked separate file. Proposal must be submitted on a square-foot pricing basis.

At any time during the maintenance season, the City may increase or decrease total square footage during agreement and Contractor agrees to invoice City and receive compensation based on total square foot actually serviced each week.

At the beginning of each maintenance season, and not more than once during each maintenance season, Contractor may establish a reasonable fuel surcharge (the “Surcharge”) to reflect increased fuel costs related to Contractor’s performance of the services (but not including Contractor’s travel). The Surcharge will be calculated at the beginning of the maintenance season using as the base index price for, the April 1, 2026 (or the year in which the maintenance season begins) Weekly Retail Gasoline (regular grade gasoline) and Diesel Prices (Dollars per Gallon, Including Taxes) for the Rocky Mountain Area as set out in the Energy Information Administration - DOE public website. Rocky Mountain (PADD 4) Gasoline and Diesel Retail Prices

Contractors shall also provide hourly pricing for ancillary services such as deadheading, hand weeding, or other maintenance tasks as requested by the City.

3.5. Schedule. Describe, in sufficient detail, the Proposer’s ability and availability to perform the Services, including a schedule that includes individual phases as applicable. Identify internal methods that will be used for project schedule control.

3.6. References. Include the name, address, and contact person of at least three government agencies with which the Proposer has provided similar type of Services. The City may contact such references.

4. Submission Requirements. Interested proposers must submit their proposals by 4:00 pm MST, Friday February 27th, 2026. Late submissions will not be considered.

Please submit proposals electronically in PDF format to the Utah Public Procurement Place (Bonfire): https://utah.bonfirehub.com

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5. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed by a Review Panel (See Section 6). The Review Panel will score each category and sum up their sections to create total score out of 100. The average of all reviews will be taken as the final score.

Each evaluation criterion has been given a percentage based on its relative value as a whole. The criteria and each associated percentage are as follows:

Evaluation Criteria Weight Proposed Project Team Organization and Qualifications 25% Scope 25%

Cost 25% Schedule 25% Total 100%

6. Selection. One or more Proposers may be invited to interview. Provided, however, that Proposals may be accepted without discussion or interview. A Review Panel or individual(s) will be appointed by the City (referred to hereinafter as “Review Panel”). The Review Panel reserves the right to modify the interview criteria during the course of this process. If such modification occurs, each Proposer being interviewed will be notified at least twenty-four (24) hours prior to the interview of the revised criteria. Based on the results of discussions, if any, interviews, if any, and proposal scoring, the Proposers will be rated by the Review Panel, and such recommendations will be forwarded to the City Manager or designee. The City Manager or designee will make the final selection. The City may select one or more Proposers to provide the Services.

7. General Information. The City reserves the right to reject any and all Responses. Proposers may meet with the City Staff prior to the submittal deadline to discuss project needs, provided that a Proposal may be recommended for selection regardless of whether a proposer has, or has not, met with the City prior to the submittal date. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request.

All requests for clarification or additional information regarding this Request must be in writing through the Utah Public Procurement Place via the link in section 4, above. All requests for clarification or additional information must be submitted no later than Friday, February 20th, at 4:00pm MST. Herriman City will endeavor to respond to such request for clarification or additional information; and if the contact person deems, in his sole and absolute discretion, that such response is of general applicability, the response, if any, will be provided via email to all Proposers. The City anticipates selecting one or more of the responding Proposers, but there is no guaranty that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Records Access and Management Act (UTAH CODE ANN. § 63G- 2-101, et seq.).

All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access and Management Act.

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8. Insurance. Without limiting any indemnity or other obligations of Contractor hereunder, Contractor shall, prior to providing the Services, secure and continuously thereafter (throughout the term of this Agreement and any renewals) carry with insurers the following insurance coverage in policies (which includes provisions or endorsements naming City as an additional insured) and shall furnish proof thereof satisfactory to City promptly when requested. The required insurance policies shall be through a reputable licensed insurer that is reasonably acceptable to City and specifically shall provide that such insurance may not be terminated or reduced without at least thirty (30) days’ prior written notice to City.

8.1 Commercial General Liability Insurance. Commercial general liability insurance coverage with a minimum single limit of $1,000,000. The coverage shall include bodily injury and property damage liability coverage, contractual liability coverage, products and completed operations coverage, as well as coverage to protect against and from all loss by reason of injury to persons or damage to property, including Contractor’s own workers, property of City, and all third parties based upon and arising out of the negligent performance of Contractor’s operations hereunder, including the operations of its subcontractors of any tier.

8.2 Business Automobile Liability Insurance. Business automobile liability insurance coverage with a minimum single limit of $1,000,000 for bodily injury and property damage with respect to Contractor’s vehicles, whether owned, hired, or nonowners assigned to or used in the performance of the Services.

8.3 Workers’ Compensation Insurance. Workers’ Compensation insurance coverage as required by applicable workers’ compensation and employer’s liability statutes.

9. Terms of Contract. The successful Proposer will be required to enter into a written agreement with the City to provide the Services. If the selected Proposer and the City attorneys’ office are unable to negotiate an acceptable agreement, then another Proposer(s) will be selected by the City Manager or designee and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed.

The anticipated contract term is one (1) year, with the option to renew annually for up to four (4) additional years upon mutual agreement and City approval. Services are anticipated to begin on or about April 1st of the contract year and terminate on or about November 1st.

10. Compliance with GDPA. The awarded Contractor acknowledges and agrees to comply with all applicable provisions of the Utah Government Data Privacy Act (GDPA), Utah Code Ann.

§ 63A-19-101 et seq., as amended, and associated administrative rules, with regard to any personal data processed or accessed as part of the duties under any resulting contract.

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Exhibit “A” Description of Services

The Contractor shall furnish all labor, equipment, supervision, and materials necessary to perform the following services:

A. Mowing and Trimming

Weekly mowing of all designated turf areas (see map) at a maintained height of 3.5 inches. Lower mowing heights may be required on athletic fields at the City’s request.

All grass clippings must be removed from turf surfaces by means of bagging or mulching. Bagging and disposal shall be required when necessary.

Trash and debris must be picked up prior to mowing.

Trimming around all obstacles including trees, fences, headstones, signs, playgrounds, and site furnishings.

B. Edging Bi-weekly mechanical edging of all concrete, asphalt, metal, and hardscape edges.

All sidewalks, trails, parking lots, and hardscape areas must be blown clean immediately after service.

Grass clippings shall not be blown into streets, gutters, or storm drains.

C. Cemetery Requirements Cemetery turf shall be mowed weekly and scheduled on Tuesdays, except during the week of Memorial Day the schedule will be modified.

All headstones must be trimmed and blown off weekly.

During the week prior to Memorial Day, the Cemetery and Main Street Park must be mowed twice (Monday and Thursday).

E. Operating Hours Work shall be performed during hours that comply with the city’s noise ordinance policy.

F. Safety Public Safety must be considered at all times. The Contractor must take precautions at all times to utilize and store materials and equipment needed to conduct the work in a way that will prevent injury to citizens. Contractor must ensure that proper signs, caution tape or physical barriers or other devices are utilized as needed to signal a hazard or restrict public access. In addition, the Contractor must ensure the safety of their workers by adhering to industry Mowing and Debris Removal for City-owned Properties RFB | 7 best practices, OSHA safety, traffic safety guidelines as applicable for the work being performed. The City Project Manager reserves the right to temporarily stop work if they see an unsafe practice and to suspend work until the issue is addressed.

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Exhibit “B”

CERTIFICATION

The undersigned Proposer certifies that it has not:

1. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee or his or her relative or business entity;

2. Retained any person to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; or

3. Knowingly influenced and hereby promised that it will not knowingly influence and City officer or an employee or former City officer or employee to break any applicable ethical standard or rules.

The undersigned Proposer certifies that:

1. The Proposal is made in good faith.

2. The Proposal is made in conformity with the specifications and qualifications contained in the Request.

Name of Proposer:___________________________________________________________

Name of Authorized Representative: ____________________________________________

Signature of Authorized Representative: _________________________________________

Address: __________________________________________________________________

City/State/Zip: _____________________________________________________________

Telephone Number: _________________________________________________________

Fax Number: ______________________________________________________________

Web Site Address: __________________________________________________________

Email Address: _____________________________________________________________

Date Signed: _______________________________________________________________