RFP HD259007 Federal and State I/DD Expert

The California Department of Developmental Services (DDS) has issued Request for Proposal (RFP) HD259007 seeking a Federal and State Intellectual and Developmental Disabilities (I/DD) Expert consultant for a three-year contract from August 1, 2025, to July 31, 2028. The primary objective is to provide consulting services across four key workstreams: ongoing person-centered services training, external developmental services assessment, identifying administrative structure change opportunities, and designing collaborative meetings among DDS leadership and stakeholders. Proposers must demonstrate a minimum of seven years of documented experience in program evaluation, person-centered services, and the developmental disabilities system. The evaluation will be comprehensive, with a total possible score of 258 points across technical, presentation, and cost components. Technical proposals are due by May 21, 2025, with presentations scheduled for June 2-6, 2025, and an anticipated contract award date of August 1, 2025. The cost proposal will be evaluated on a sliding scale, with the lowest cost receiving the maximum 78 points and other proposals receiving prorated points based on their total cost.

The RFP includes provisions for small business preferences and disabled veteran business enterprise (DVBE) incentives, creating opportunities for diverse business participation. Indirect and overhead costs are capped at 15% of the proposed total, and travel costs will be reimbursed according to current CalHR rates. No predetermined project team size, annual level of effort, or specific budget has been established, indicating flexibility in the procurement. A mandatory Business Associate Agreement is required, with no research exemptions available. The contractor will be expected to coordinate with DDS' existing contracted vendors for meeting facilitation, interpretation, and translation services. The RFP allows for both electronic and wet signatures on proposal submissions and emphasizes the need for adaptable service delivery across various developmental services domains. While no incumbent contractor is currently identified, the scope suggests a comprehensive and dynamic consulting engagement focused on improving developmental services infrastructure and community engagement.