RFP_HD259007_Addendum_1.pdf

PETE CERVINKA

ACTING DIRECTOR

State of California—Health and Human Services Agency

Department of Developmental Services 1215 O Street, Sacramento, CA 95814 www.dds.ca.gov

GAVIN NEWSOM

GOVERNOR

Notice to Prospective Proposers

Request for Proposal (RFP) (Secondary) HD259007

Federal and State I/DD Expert

Addendum 1

May 2, 2025

This addendum posts responses to questions submitted for RFP HD259007, Federal and State I/DD Expert.

Questions and Responses:

1. As a for-profit organization with a NICRA from a cognizant agency, are we able to submit using indirect rates established by our NICRA even if higher than the 15% cap?

Response: Per the RFP, Article Xl., Cost Proposal, Indirect/overhead costs cannot exceed 15 percent of the proposed total.

2. Can the agency grant a research exemption from the Business Associate Agreement requirement?

Response: Department of Developmental Services (DDS) will not grant a research exemption from the Business Associate Agreement requirement for this agreement.

3. Does the Department have an anticipated annual (or total) level of effort?

a. Relatedly, the associated labor costs may be significant depending on the number of briefs and updates that the contractor receives. With regard to workstream 1, can the Department suggest an estimate of the number of briefs and written updates?

Response: DDS does not have an anticipated annual or total level of effort. The number of briefs and written updates is unknown at this time but will align with Exhibit A, Scope of Work, Article lll. Project Deliverables and Article lV. Project Administration.

4. What is DDS’ target or maximum budget for this work?

Response: DDS does not have a target or maximum budget for this work.

5. What is the budget that has been approved or allocated for this effort?

Response: See response to question 4.

6. Is there an incumbent contractor already providing these services?

Response: There is no incumbent contractor for the services detailed in RFP HD259007.

7. Is there an incumbent for this work? If so, who is that incumbent and what is the total contract value?

Response: See response to question 6.

8. Is the incumbent eligible to bid on this work?

9. Does DDS consider there to be an incumbent for this work?

10. The RFP title appears to reference a singular expert. Does DDS prefer a response for one individual expert, or would a team be equally considered? If the latter, does DDS have a preferred project team size?

Response: DDS seeks a consulting entity with the cumulative expertise of key staff who can provide the requisite services described in Exhibit A, Scope of Work. DDS does not have a preferred project team size.

11. Could DDS clarify whether the responsibilities described in Exhibit A – Scope of Work under Workstream 2 “External developmental services assessment, and identification of change opportunities” pertain to employment services as outlined on pages 4 and 5? If not, are there specific domains of interest?

Response: Workstream 2 includes but is not limited to employment services, as outlined in the RFP, Article ll, Background, pages 4 and 5.

12. To support Workstream 4, “Design and facilitate collaborative meetings among DDS leadership and key stakeholders,” approximately how many meetings per year would involve this contract team? Approximately how many meetings per year would be in-person?

Response: Please see Exhibit A, Scope of Work, Article lll. Project Deliverables and Article lV.

Project Administration for approximate number of meetings. The number of virtual, in-person, or hybrid meetings per year is yet to be determined.

13. Are there any workstreams or activities for which DDS prefers to avoid the use of GenAI?

Response: DDS does not have a preference for the use of GenAl.

14. For section B of the technical proposal, does requirement of "cumulative" 7 years’ experience refer to each key person individually, or the proposed team as a whole?

Response: Article lX. Required Content of Technical Proposal, Item B. Resumes refers to the cumulative total of seven years of documented experience for all key staff, including subcontractors, as the combined experience of individuals who will exercise roles identified by the Proposer.

15. Should full resumes be included in both body of technical proposal and attachment 11?

Response: Full resumes need only be included in Attachment 11, and per Article lX. Required Content of Technical Proposal, B. Resumes, “Each resume must not exceed three pages in length.”

16. The RFP indicates that DDS leads and/or participates in more than 75 community engagement workgroups. What is the estimated number of workgroups and their corresponding frequency that the contractor would be expected to: (1) participate in; (2) prepare materials for; and (3) lead?

Response: DDS’ work is always evolving and as such it is not possible to identify the estimated number of workgroups and the meeting frequency.

17. Has California DDS successfully exited the HCBS Settings Rule Corrective Action Plan? If not, is work to comply included within workstream #3?

Response: The work in workstream 3 not related to the HCBS Settings Rule Corrective Action Plan.

18. Outreach opportunities are intended to identify community needs in a variety of categories, including by language. Would DDS provide interpretation and translation services, as needed?

Or is this a contractor responsibility?

Response: The Contractor will be required to coordinate with DDS’ contracted vendors for meeting facilitation, interpretation, and translation services.

19. Is it acceptable to submit a complete proposal document that includes e-signatures (like via

DocuSign or electronic signature scan) or do the signatures need to be wet signatures?

Response: DDS will accept e-signatures and wet signatures in Proposers’ mailed or delivered proposal submissions.