RFP GMU-KS0501-26 Residential & Commercial Property Management Services

George Mason University is requesting proposals for residential and commercial property management services under RFP GMU-KS0501-26, with proposals due July 7, 2026, at 2:00 p.m. Eastern Time through the Bonfire portal. Virginia Small Business and Supplier Diversity (SWaM) certification status at proposal submission earns 10 evaluation points; all offerors must submit a Small Business Subcontracting Plan.

The solicitation includes two separate scopes: Scope 1 covers residential properties at the MasonVale complex in Fairfax, Virginia (157 units in 37 buildings) and GMU SciTech in Manassas, Virginia (28 townhomes, with potential expansion to 48 units); Scope 2 covers five commercial properties in Arlington, Virginia (approximately 249,000 total square feet across office, retail, and mixed-use buildings, including one condemned structure). Offerors may propose on either or both scopes. George Mason reserves the right to award two separate contracts (one per scope) or consolidate both to a single firm.

The contract term is two years from the effective date, with four successive two-year renewal options. Service must commence by December 1, 2026, as incumbent contracts expire November 30, 2026. The current contractors are Lincoln Property Management (commercial) and Willowbridge (residential).

Scope responsibilities include financial accounting and reporting on a June 30 fiscal year basis, procurement and service contracts, maintenance and repairs, leasing and tenant relations, compliance with federal and state regulations including ADA and Fair Housing requirements, and transition planning. Residential scope requires 90 percent occupancy and 90 percent resident satisfaction. Commercial scope requires GASB financial reporting standards compliance and accounts payable by the 15th of each month.

Insurance requirements for both scopes include Commercial General Liability of $1,000,000 per occurrence, Workers Compensation at statutory limits, Commercial Automobile Liability of $1,000,000 per occurrence, an umbrella policy of $5,000,000, Property Managers Errors and Omissions of $1,000,000, and Employee Dishonesty and Crime Insurance of $1,000,000 per claim. All contractor personnel must undergo background checks at contractor expense.

Proposals are evaluated on qualifications and experience (25 points), specific plans and methodology (25 points), transition plan (20 points), price offered (20 points), and SWaM certification (10 points). Offerors must provide pricing breakdowns for management fees, reimbursable expenses, and construction management fees, with separate monthly invoicing preferred. A pre-proposal conference is scheduled for June 3, 2026, at 10:30 a.m. via Microsoft Teams. Written questions are due June 8, 2026, at 4:00 p.m. ET, with responses posted by June 12, 2026, at 5:00 p.m. ET. Award is anticipated for October 1, 2026.