Addendum 1 - GMU-KS0501-26 Residential & Commercial Property Management.docx

This is Addendum 1 to RFP GMU-KS0501-26 issued by George Mason University's Purchasing Department for Residential & Commercial Property Management Services. The addendum amends the RFP schedule to post GMU's responses to questions on Wednesday, June 17, 2026, by 5:00 p.m. Eastern Time, with all other dates and terms remaining unchanged. The original RFP, issued May 29, 2026, solicits proposals for property management services across two scopes: Scope 1 covers residential properties at MasonVale in Fairfax, Virginia (157 units in 37 buildings) and GMU SciTech in Manassas, Virginia (28 townhomes with potential expansion to 48 units); Scope 2 covers five commercial properties in Arlington, Virginia (approximately 249,000 total square feet). Offerors may propose on either or both scopes. The proposal due date is July 7, 2026, by 2:00 p.m. Eastern Time through the Bonfire portal only. A pre-proposal conference is scheduled for June 3, 2026, at 10:30 a.m. via Microsoft Teams, with written questions due June 8, 2026, by 4:00 p.m. Eastern Time. The contract term is two years from the December 1, 2026, effective date, with four successive two-year renewal options. Award is anticipated for October 1, 2026.

Scope responsibilities include financial accounting on a June 30 fiscal year basis, procurement and service contracts, maintenance and repairs, leasing and tenant relations, and federal and state regulatory compliance including ADA and Fair Housing requirements. The residential scope requires 90 percent occupancy and 90 percent resident satisfaction, while the commercial scope requires GASB financial reporting standards compliance and monthly accounts payable by the 15th. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence, Workers Compensation at statutory limits, Commercial Automobile Liability of $1,000,000 per occurrence, a $5,000,000 umbrella policy, Property Managers Errors and Omissions of $1,000,000, and Employee Dishonesty and Crime Insurance of $1,000,000 per claim. Evaluation criteria include qualifications and experience (25 points), specific plans and methodology (25 points), transition plan (20 points), price offered (20 points), and Virginia Small Business and Supplier Diversity (SWaM) certification (10 evaluation points). All offerors must submit a Small Business Subcontracting Plan. Current contractors are Lincoln Property Management (commercial) and Willowbridge (residential), with services commencing by December 1, 2026, as incumbent contracts expire November 30, 2026.