RFP - gasoline and diesel fuel delivery service

The State of Michigan has issued a Request for Proposal (RFP No. 250000001001) for Gasoline and Diesel Fuel Delivery Service, targeting multiple state agencies including the Department of Technology, Management and Budget (DTMB), Department of Corrections (DOC), Department of Natural Resources (DNR), Department of Transportation (MDOT), and Department of Health and Human Services (DHHS). The procurement seeks a contractor to provide fuel delivery services to 92 separate delivery locations across Michigan, utilizing 170 tanks and consuming approximately 900,000 gallons of eight different fuel types annually. Contractors must deliver various fuel types including E10 Regular, Mid-Grade, Premium Unleaded Gasoline, #2 Clear and Dyed Ultra Low Sulfur Diesel, Bio-Diesel blends, Recreational Gas, and Liquid Petroleum Gas. The technical evaluation will assess vendors across five key areas: General Requirements (25 points), Service Capabilities (20 points), Statement of Work Sections 3-10 (25 points), Vendor Questions Worksheet (20 points), and Coverage/Regional Service Ability (10 points). The solicitation was issued on June 9, 2025, with proposals due by July 18, 2025, and an anticipated contract start date of September 1, 2025. The initial contract term is expected to be three years, with potential renewal options for up to five additional one-year periods.

The contract will be extended to MiDEAL members, including local governments, school districts, universities, community colleges, and nonprofit hospitals. While no specific set-aside designations were mentioned, contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability, Workers' Compensation, and Pollution Liability Insurance ($2,000,000 per occurrence). The current contract holders for regions 9 and 10 are Crystal Flash Limited Partnership of MI and Northern Oil I Inc. Pricing will be based on a markup system utilizing the Oil Price Information Service (OPIS) weekly report, with contractors adding a markup price that includes transportation, handling, overhead, and profit. A 1% administrative fee will be managed through the SOM MiDeal office. While no specific total contract value was provided, the estimated annual fuel consumption of 900,000 gallons suggests a significant procurement opportunity. Contractors must be prepared to provide 24/7 emergency services, comply with environmental regulations, and demonstrate the ability to service entire regions rather than being awarded by individual county or fuel type.