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Michigan.gov/MiProcurement
BIDDER QUESTIONS & ANSWERS
Request for Proposal No. 250000001001 Gasoline and Diesel Fuel Delivery Service Bidders who have questions for the above Solicitation must fill the sections below and attach the document in an email to the Solicitation Manager, as described in the Instruction to Bidders.
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| Answer (to be completed by the State) |
| 1 |
| Proposal Instructions, section 10 |
| 5 |
| Will SOM break up the award? Essentially would SOM award different regions to different vendors, or will all regions be awarded to one vendor? |
| Contract(s) will be awarded by region only and the ability to service the whole region. The state of Michigan (SOM) may or may not award to one or multiple vendors. |
| 2 |
| Schedule B, attachment 2, lines 241 - 295 column G |
| Excel Attachment |
| We are looking for clarity on the tank ownership for regions 9 and 10, for locations that have a ? in column G. Please confirm if these tanks are owned by the state, and or if awarded vendor would need to provide? |
| Agencies were contacted and requested to submit tank sizes. What is listed is all the information that was received. |
| 3 |
| Schedule B, attachment 2, lines 241 - 295 column G |
| Excel Attachment |
| We are looking for clarity on the tank sizes for regions 9 and 10, for locations that have a ? in column H. Please confirm tank sizes. |
| See answer to question #2. |
| 4 |
| Proposal Instructions, section 7 |
| 20 |
| 1% administrative fee, can you provide an example invoice or document on how this fee is invoiced to the contractor? Also, can you provide an example of the purchasing activity report the contractor is required to submit? |
| The 1% administrative fee is handled through the SOM MiDeal office. Therefore, we cannot provide an example invoice or purchase activity report because we do not have one to provide. For MiDeal Vendor information: DTMB - Vendor Center |
| 5 |
| Schedule B, price worksheet |
| Excel Attachment |
| Fuel taxes - Is SOM exempt from fuel taxes? Can you provide an example invoice for E10 regular octane unleaded gasoline and #2 Clear Ultra Low Sulfur Diesel that will assist in showing us what taxes are invoiced today and how they are applied on your invoices? |
| (a) State Sales Tax: The State is exempt from sales tax for direct purchases. The Contractor's prices must not include sales tax unless that fuel is being used for re-sale (All fuel purchased for retail sale such as State Docks and Marinas, will be charged State Sales |
Tax.).
(b) Federal Excise Tax: The State may be exempt from Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for the State's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax-free, or tax reimbursable sale will be sent upon request following an executed contract.
| 6 |
| Schedule B, price worksheet |
| Excel Attachment |
| What column the bid sheet would we apply applicable fuel taxes in? |
| Fuel Taxes are not to be included in a vendors bid. If awarded a contract, any applicable taxes will be invoiced as a separate line item. |
| 7 |
| N/A |
| N/A |
| Can you provide an outline of summary or the prior award for region 9 and 10 |
| All current awarded contracts can be found at the following links: |
· 7700193 - CRYSTAL FLASH LIMITED PARTNERSHIP OF MI
· 7700197 - NORTHERN OIL I INC
| 8 |
| 02c Schedule B-Attachment 2- Fuel Usage and Delivery Locations |
| N/A |
| Should we assume if the “tank ownership” column has a question mark that we will need to provide a tank? |
| No. The question mark is there because we could not confirm ownership of the tank when we reached out to agencies. |
| 9 |
| 02c Schedule B-Attachment 2- Fuel Usage and Delivery Locations |
| N/A |
| Are you able to confirm whether the sites with a question mark in the tank size column will require a fuel delivery by tank wagon or transport? |
| No. Agencies were contacted and requested to submit tank sizes. What is listed is all the information that was received from agencies. |
| 10 |
| N/A |
| N/A |
| Are we able to bid over OPIS daily vs. weekly? |
| OPIS DAILY. |
Section 4.3 of Schedule A states weekly. This is incorrect and an amendment will be included to reflect the change to this section.
| 11 |
| Proposal Instructions - 10 |
| 5 of 58 |
| When will bid tabulations be provided after the bid opening? |
| Bid tabulations will be provided at the same time an award(s) has been published in SIGMA VSS. |
| 12 |
| Proposal Instructions – 4.3 |
| 49 of 58 |
| Does Michigan prefer to be billed in Gross or Net Gallons? |
| Gross gallons. |
| 13 |
| Proposal Instructions - 5 |
| 21 of 58 |
| There are mentions of a Performance Bond for this contract. Will this be required for the contract? If yes, should it be submitted with the submittal or after the award is presented. |
| No. |
| 14 |
| Proposal Instructions – 4.3 |
| 49 of 58 |
| Is there a specific date or week that we should base our pricing off of? If so, what date or week was used for the previous bid opportunity? |
| No, price evaluation will be based on vendors mark-up pricing as presented in 02a Schedule B – Price Worksheet. |
| 15 |
| Proposal Instructions – 4.3 |
| 49 of 58 |
| Are OPIS reports required with invoices? |
| No. |
| 16 |
| Pricing Work Sheet |
| 1 |
| Can you please provide Bid Tabulations from the previous contract? |
| See answer to question #7 for current contracts. |
| 17 |
| Proposal Instructions – 4.3 |
| 49 of 58 |
| Can you please provide a BOL and invoice associated with each region and product? If unavailable for each region, please provide for each product. |
| A request of this nature is handled through our Freedom of Information Coordinator. DTMB Procurement has a FOIA Request form available. You can find the form via the following link: DTMB - Freedom of Information Request |
| 18 |
| Pricing Work Sheet |
| 1 |
| Can you please provide the previous winner(s) of this contract? |
| See answer to question #7. |
| 19 |
| Proposal Instructions – 1.3 |
| 38 of 58 |
| Is additive for the fuel ever required? |
| Yes. Any location requiring additive normally purchases with additive from the vendor. |
| 20 |
| Proposal Instructions – 1.3 |
| 38 of 58 |
| Is bio-diesel acceptable, required or forbidden? (In replacement of Diesel) |
| Most of the diesel utilized by the state would not fall under biodiesel however there may be some locations that would want to use it. Vendors must clearly identify biodiesel in any proposal if it is offered by the vendor. |
| 21 |
| Fuel Usage and Delivery Locations |
| 1 |
| Some of the locations don’t have tank sizes available and annual estimated usage. Should we assume that these locations do not need the specific fuel type or have an inability to receive it? |
| No. Agencies were contacted and requested to submit this information. What is listed is all the information that was received. |
| 22 |
| Fuel Usage and Delivery Locations |
| 1 |
| None of the delivery locations state that a pump will be required for fuel delivery? Should we assume that every location will need a pump to deliver fuel? |
| Yes. |
| 23 |
| Fuel Usage and Delivery Locations |
| 1 |
| Is there a tank size where the location will order transport truck instead of Tanker truck? Ex: 8000 and above tanks will accept transport truck |
| Yes, this will depend on the location. |
| 24 |
| Fuel Usage and Delivery Locations |
| 1 |
| Will the locations that accept multiple fuel types accept split load deliveries? |
| This will depend on the location. Some locations will and some won’t. |
| 25 |
| Proposal Instructions – 4.3 |
| 49 of 58 |
| Is an OPIS report required with the bid submission? |
| No. |
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