RFP for Janitorial Services at 291 Sandusky Sec of State

The State of Michigan, Department of State, Purchasing Branch, issued Request for Proposal (RFP) No. 231 200000000345 for janitorial services at the Secretary of State Branch Office #291 located at 277 E. Sanilac, Sandusky, Michigan 48471, in Sanilac County. The procurement seeks a contractor to provide comprehensive janitorial services for a 1,770-square-foot single-story facility with service delivery scheduled Monday through Friday from 8 p.m. to 7 a.m., Monday, Tuesday, Thursday, and Friday, and 9 p.m. to 8 a.m. on Wednesday. Required deliverables and services include daily office cleaning, restroom sanitation with two urinals and one toilet, lobby and corridor maintenance, break room cleaning, and quarterly or semi-annual periodic services such as window washing, wall dusting, air vent cleaning, baseboard cleaning, blind cleaning, light fixture cleaning, intensive floor care including carpet cleaning and spray buffing, and weekly deep carpet cleaning with salt stain removal using extraction equipment. The contractor must furnish all personnel, equipment, materials, and cleaning supplies; employ at least one full-time Key Personnel supervisor dedicated to the State account; maintain compliance with performance standards; and provide monthly reporting, weekly inspections, and attendance at kickoff and quarterly meetings. The contract base term runs ten months from February 1, 2020, through November 30, 2020, with one one-year renewal option available. The RFP was posted on November 21, 2019, with an optional branch walkthrough scheduled for November 26, 2019, at 12:00 p.m. noon (limited to two persons per bidder), a deadline for vendor questions of November 26, 2019, at 2:00 p.m. Eastern Daylight Time, with answers posted after 3:00 p.m. Eastern Daylight Time, and a proposal submission deadline of December 2, 2019, at 9:00 a.m. Eastern Standard Time through the SIGMA VSS electronic system. Evaluation of proposals is based on three technical criteria totaling 100 points: Vendor Questions Worksheet (35 points), Confidential Treatment Form (35 points), and Firm's Past Performance in Similar Contracts (30 points), with proposals receiving 80 or more technical evaluation points advancing to pricing evaluation; the State reserves the right to award the contract to the responsive and responsible bidder offering the best value rather than necessarily the lowest price and to consider service-disabled veteran-owned business (SDVOB) status under MCL 18.1261(8) in its evaluation.

The RFP does not designate this location as a Certified Responsible Offerer (CRO) set-aside, though the State reserves the right to consider SDVOB status during evaluation. Bidders must comply with all federal, state, and local laws, including nondiscrimination requirements under Michigan law, and must complete various certifications regarding labor practices, Michigan business taxes, Iran-linked business status, environmental compliance, and convict labor compliance. The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Employers' Liability ($500,000), with the State named as an additional insured. All bids must demonstrate profitability under P.A. 431 of 1984, with bids indicating a loss considered non-responsive. Proposals must include pricing for basic janitorial wages (daytime and nighttime cleaners, supervisors), annual business costs including cleaning supplies, equipment, and insurance, wage overhead calculated at 19.26% of basic wages, profit, hourly rates for emergency services, monthly pricing for infectious disease control procedures, and per-square-foot pricing for additional carpet cleaning; the contractor is classified as an independent contractor and may not subcontract work or assign the contract without prior written State approval. No specific budget range or award value is stated in the solicitation documents, and no incumbent vendor or existing contractor is identified.