RFP for auditorium lighting, sound and stage curtains

Southgate Community Schools issued this Request for Proposal on October 23, 2017, for comprehensive auditorium upgrades at Anderson High School located in Wayne County, Michigan. The procurement encompasses replacement of auditorium stage lighting systems, installation of a new theatrical sound system, replacement of stage drapery and rigging equipment, and associated theatrical fixture packages divided into multiple bid packages including electrical work, theatrical rigging and drapery systems, theatrical dimming and lighting control systems, theatrical fixtures, and sound systems. The project requires design and installation of all systems with full coordination among multiple trades, comprehensive testing and commissioning by qualified independent testing agencies, operator training, and one-year warranties on materials and workmanship. The RFP specifies pre-qualified manufacturers for system components including Electronic Theatre Controls, Strand, and Leprecon for lighting systems; Yamaha, Crown, and other approved vendors for sound equipment. Proposals were due November 7, 2017, at 3:00 p.m., with a non-mandatory pre-bid meeting held October 26, 2017, contractor interviews scheduled for the week of November 13, 2017, and project award anticipated for November 29, 2017, with a target completion date of February 4, 2018. All work must be conducted during normal school hours with disruptive activities limited to before 7:30 a.m., after 2:45 p.m., or weekends, and contractors must comply with Michigan prevailing wage requirements with specific hourly rates established for various construction classifications.

All bidders must submit 5% bid security with proposals in the form of a bid bond, cashier's check, or certified check, and successful contractors must provide performance bonds and material and labor payment bonds equal to 100% of the contract price prior to commencing work. The RFP requires all bidders to complete a Familial Disclosure Affidavit certifying no familial relationships exist between the contractor's owner or employees and members of the School District's Board of Education or Superintendent, and to submit an Iran Economic Sanctions Act Affidavit of Compliance certifying the contractor is not an "Iran linked business" as defined under Michigan Public Act No. 517 of 2012, with false certifications subject to civil penalties up to $250,000 or twice the contract amount and a three-year bidding ineligibility. The contract will utilize AIA Document A101-2007 and AIA Document A201-2007 as modified, with bidders required to acknowledge compliance with contract terms or specify detailed exceptions, and proposals with unacceptable exceptions subject to rejection. Contractors must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance, and liquidated damages of $250 per day apply for delays beyond the required Substantial Completion date. The RFP does not identify a specific budget range or award value; however, the project is funded through the School District's capital improvement budget, and the Owner reserves the right to reject any or all proposals and award to sources other than the lowest bidder.