SOUTHGATE COMMUNITY SCHOOLS

ANDERSON HIGH SCHOOL

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

REPLACEMENT SERVICES

OCTOBER 19, 2017

PROPOSAL DUE: November 7, 2017 at 3:00 pm

OWNER: Southgate Community Schools 14600 Dix Toledo Road Southgate, Michigan 48195

OWNER REPRESENTATIVE: Rob Kakoczki (Direct Pre-Bid Questions here) Plante Moran Cresa 248-982-2338 Rob.Kakoczki@plantemoran.com

ARCHITECT: TMP Architecture 1191 W. Square Lake Rd.

Bloomfield, MI 48302

SUBMIT PROPOSAL TO: Theresa M. McLachlan Director of Business and Finance Southgate Community Schools 14600 Dix Toledo Road Southgate, Michigan 48195

NON-MANDATORY PRE-BID MEETING: October 26, 2017 @ 3:00 pm Anderson High School – Main Entrance 15475 Leroy Southgate, Michigan 48195

CONTRACTOR INTERVIEWS: By Invitation Only Week of November 13, 2017

DESCRIPTION OF PROCUREMENT: Auditorium Lighting, Sound and Stage Curtain

Replacement Services

PROJECT DETAILS

1. Southgate Community Schools (hereafter referred to as “Owner”) has engaged Plante Moran

Cresa (hereafter referred to as “PMC”) to provide Owner Representation Services for Auditorium Lighting, Sound and Stage Curtain Replacement Services at Anderson High School.

This RFP is being publically advertised to contractors.

mailto:Rob.Kakoczki@plantemoran.com

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

You are invited to submit a proposal for the services required in this RFP in accordance with this letter and the following documents which are attached hereto, made a part hereof, and form the Contract Documents which may result from this RFP:

A. Project Overview

1. Project Overview 1 page

B. Project Scope

1. Project Manual & Specifications 230 pages

2. Construction Documents 13 pages

C. Contract Documents

1. Standard Form of Agreement: AIA A101 – 2007, as modified 11 pages

2. General Conditions: AIA A201 – 2007, as modified 60 pages

3. State of Michigan Prevailing Wage Rates 40 pages

D. Proposal Forms

1. Detailed Bid Proposal Form 3 pages

2. Familial Disclosure Statement 1 page

3. Iran Disclosure Statement 1 page

This Request for Proposal (RFP) does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the requirement referred to herein. Owner reserves the right to reject any Proposal with our without cause, to negotiate with any source it has selected as qualified, to not award a contract, or to award one or more contracts. Owner further reserves the right to waive any irregularity or informality in this RFP Process or any Proposal, and the right to award the Contract to any other than the Offeror(s) submitting the best financial Proposal (low bidder). Owner reserves the right to accept or reject, without consideration, any proposal which arrives late. Owner reserves the right to request additional information from any or all Offerors. In addition, notice is hereby given of the possibility that award may be made without discussion of the proposal. In the event Offeror’s proposal is accepted by Owner and Offeror asserts exceptions, special considerations or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the Proposal and award another Offeror. Therefore, the Offerors should submit their best proposal initially from both technical and cost standpoints.

2. PRE-PROPOSAL

A. If additional information is needed by the bidder, written instructions covering such items will be issued by the Owner’s Representative to all bidders, and such items shall be included in the Proposal. No oral instructions or interpretations will be considered as binding on the Owner unless confirmed by a written addendum.

B. Offerors may request that Owner clarify information contained in this RFP. All such requests and inquiries must be made in writing via email by the designee indicated on the first page of this RFP. Owner will not respond to any Request for Clarification received after Tuesday, October 31, 2017 at 3:00p.m.

C. CONFIDENTIALITY - YOUR PROPOSAL AND ANY MODIFICATIONS THERETO SHALL BE

SUBMITTED ONLY TO THE UNDERSIGNED. FAILURE TO COMPLY STRICTLY WITH OWNER’S

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

INSTRUCTIONS REGARDING THE CONTENT AND MANNER OF SUBMISSION OF PROPOSAL

INCLUDING, WITHOUT LIMITATION, DISCLOSURE OF ANY INFORMATION IN THE PROPOSAL

OR MODIFICATIONS THEREOF TO ANY THIRD PARTY OR OTHER SOUTHGATE COMMUNITY

SCHOOL EMPLOYEES WITHOUT THE EXPRESS, PRIOR WRITTEN APPROVAL OF THE

UNDERSIGNED, SHALL RESULT, AT OWNER’S SOLE DISCRETION, IN THE IMMEDIATE

DISQUALIFICATION OF THE OFFEROR.

D. Provide name, address, telephone, fax number, and e-mail address of the firm responding to this Request for Proposal. Please designate a single representative or prime contact with which PMC or Owner may communicate.

E. Bid / RFP documents may be obtained at the e-Builder website created by PMC at:

https://app.e-builder.net/public/publicLanding.aspx?QS=3ded4b69af61457cae8fe8f575b83209

F. Please contact LaMerra Hobbs at 248-603-5242 or via email at LaMerra.Hobbs@plantemoran.com should you have difficulties accessing the information on e-Builder.

G. There will be a non-mandatory pre-bid meeting on Thursday, October 26, 2017 at 3:00 pm at Anderson High School main entrance.

H. This is a prevailing wage project.

3. PROPOSAL FORMAT

Prepare and submit three (3) copies of your proposal package to the designee listed on the cover page. Each proposal package must be organized and consist of the documents, listed below:

The following proposal format is required:

Cover Letter Section 1 Proposal Forms (per section 1.D. above)

A. Detailed Bid Proposal Form B. Familial Disclosure Statement C. Iran Disclosure Statement

D. 5% Bid Security

Section 2 Clarifications / Exceptions Section 3 Additional Information

SECTION 1 – PROPOSAL FORMS

For the following subsections, complete and attach the Proposal Forms provided as Attachments D1 – D3.

Section 1A – Detailed Bid Proposal Form

Utilize the Bid Proposal Form Provided as Attachment D1 to this RFP.

Proposals shall include acknowledgement that the Contractor has:

o Reviewed and understands information and data provided in the Request for

Proposal

Please provide the Fees and Costs for the various components of the project listed, as a lump sum amount as indicated on the proposal form.

https://app.e-builder.net/public/publicLanding.aspx?QS=3ded4b69af61457cae8fe8f575b83209 mailto:LaMerra.Hobbs@plantemoran.com

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

Acknowledge by checking the appropriate box that by submitting this proposal that you agree with the contract terms as provided in the referenced documents.

o Any exceptions that your firm takes to the terms and conditions listed must be specifically referenced in your proposal. Provide in Section 2 of your proposal alternative language that would be acceptable to each provision.

o The prevalence of these exceptions will be considered in reviewing the proposal and in the final selection of the Contractors for the project. Proposals that do not acknowledge these agreements or do not provide specific alternative language may be rejected.

o Any exceptions to the terms and conditions contained in the Contract, or any other special consideration or conditions listed by the Offeror relative to this RFP or the form Contract will not be binding upon Owner unless expressly accepted by Owner and incorporated into the final Contract.

Section 1B – Familial Disclosure Statement

Complete and attach the Familial Disclosure Statement included as Attachment D2 to this RFP.

Section 1C – Iran Disclosure Statement

Complete and attach the Iran Disclosure Statement included as Attachment D3 to this

RFP.

Section 1D – 5% Bid Security

Complete and attach a bid bond or certified check payable to Southgate Community Schools in the amount of 5% of the total bid for the project.

SECTION 2 – CLARIFICATIONS / EXCEPTIONS

Please detail any clarifications, exceptions or exclusions to this RFP (scope, schedule, fee, etc.)

List any/all exceptions taken to the Contract Documents provided as Attachments C1 and C2. For each exception, alternative language must be proposed. Owner reserves the right to reject any proposed alternative language.

SECTION 3 – ADDITIONAL INFORMATION

Please include any additional relevant information

4. PROPOSAL SUBMISSION

A. SUBMITTAL

Sealed proposals for the work as described by the RFP package will be received as noted on the cover page. Please mark the envelope of all proposals “Southgate Community Schools - Proposal for Auditorium Lighting, Sound and Stage Curtain Replacement Services” and include your firm’s name as well.

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

Proposals received after this date and time will not be considered. Proposals submitted by fax will not be accepted.

B. Bid bond, cashier’s check or certified check in the amount of five percent (5%) of the bid amount is required to be included with your proposal submission and shall be made payable to Southgate Community Schools.

C. Owner reserves the right to reject any or all Proposals submitted, waive any irregularities therein, and to award the contract to other than the lowest fee firm.

D. If awarded the Contract, the Contractor will execute the proposed agreement and provide certificates of insurance and bonds that meet the requirements as indicated in Attachment C1 prior to start of any work.

E. If awarded the Contract, the Contractor will be required to provide a Performance Bond and Material and Labor Payment Bond in the amount of one hundred percent (100%) of the Contract Price.

F. All bidders shall be responsible for familiarizing themselves with the information provided.

Failure to do so shall in no way incur any delays in work or additional cost to the Owner.

5. RESPONSIVENESS

To be responsive, the proposal must set forth full, accurate and complete information as required by this RFP and all attachments.

6. AMENDMENTS

Any amendment to this RFP will be issued in writing by PMC on behalf of Owner. No information or representation other than that contained in such an amendment, whether received from an employee of Owner or other person, will be considered to have been modified or be grounds for deviation from any stipulation or requirement of this RFP.

7. LATE PROPOSALS

Each Offeror is responsible for submission of its Proposal. Proposals or Proposal revisions received after the Due Date, as listed on the first page of this RFP, may not be accepted or considered.

Owner is not liable for any delivery or postal delays.

8. RETURNED PROPOSALS

Proposals received after the Due Date may be unopened and made available to the respective Offerors for pickup at their sole cost and expense.

9. FORM OF AGREEMENT

A. This is a Request for Proposal only. Proposals will be treated as offers to enter into the

Contract (as defined within this RFP) with Owner. Owner and successful Offeror shall memorialize their contractual relationship and obligations using the form of Contract attached to this RFP. The Contract contains many details regarding the Services required under this RFP, as well as the terms and conditions under which the Services shall be provided by the successful Offeror. The Contract should be reviewed carefully by each Offeror prior to submitting a Proposal. The final Contract shall be subject to review and approval of Owner’s legal counsel.

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

B. This RFP is for the purpose of negotiating a Lump Sum Price contract for lighting and stage curtain replacement services as described in the attached Project Overview, Attachment A1.

AIA Document A101 – 2007 as modified, Standard Form of Agreement between Owner and Contractor and AIA document A201-2007 as modified, General Conditions of the Contract for Construction will be utilized. This agreement with be directly between Owner and the Contractor.

10. DATA CONFLICTS

Where conflicts occur within this RFP and its contents and addendum, the Standard Form of Agreement, general, supplemental and other conditions, etc. the more restrictive requirements shall govern - all in favor of the Owner.

11. UNSOLICITED TERMS AND CONDITIONS

Proposals which take exception to Owners Terms and Conditions as a whole and substitute the Offeror’s standard terms and conditions may be rejected.

12. FEES/TAXES

All proposals in original contract work, and for all other work there under, shall include all applicable taxes, including Social Security, unemployment, and sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and costs incidental to the work covered by the contract documents. No fees or costs shall be incurred or paid by the Owner for labor, professional, reimbursables, etc. accumulated in response to this RFP.

13. PROPOSAL COSTS

Any recipient of this RFP, or any Offeror who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it, or others acting on its behalf, in: (1) preparing or submitting a Proposal, (2) otherwise responding to this RFP, or (3) negotiating any Contract incidental to its Proposal.

14. IRREVOCABILITY OF PROPOSALS

All Proposals submitted may not be withdrawn and shall be irrevocable for a minimum period of sixty (60) calendar days following the Due Date for receipt of Proposals set forth above.

15. MINIMUM QUALIFICATIONS

In addition to the other requirements of this RFP, the following minimum qualifications must be met by the Contractor in order to submit a proposal:

A. Offeror has been in business for at least the last five (5) consecutive years

B. Be licensed to perform the required work in the State of Michigan

16. OPENING OF PROPOSALS

At the specified location and Due Date stated above, all submitted proposals shall be publicly opened and dated. Any interested parties may attend. No immediate decision will be rendered.

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

17. RESTRICTION ON COMMUNICATION

From the issue date of the RFP until an Offeror is selected and selection announced, a prospective Offeror shall not communicate about the subject of the RFP or an Offeror’s Proposal with Owner, its Board of Education, or any individual member, administrator, faculty, staff, students, or employees, except as permitted by the Requests for Clarifications paragraph above.

18. AUTHORITY TO SIGN

Proposals must be signed by an officer of the company who is authorized to enter into binding agreements.

Any question on this Request for Proposal should be directed via email to the designee listed on the first page of this RFP.

Sincerely, Rob Kakoczki Senior Consultant Plante Moran Cresa

Attachments: (A1) to (D3) as listed

REQUEST FOR PROPOSAL (RFP) – AUDITORIUM LIGHTING, SOUND AND STAGE CURTAIN

REPLACEMENT SERVICES

ATTACHMENT A1 – PROJECT OVERVIEW

A1-1

At Anderson High School, furnish and install new auditorium stage lighting, sound system and stage curtains as shown on the drawings provided by TMP Architecture. Scope of work includes two (2) bid items.

Bid Item #1 includes the replacement of the auditorium stage lighting and sound system. The scope of work is detailed in the drawings and specifications provided by TMP Architecture. Proposals need to include all costs associated with demolition, architectural work (including but not limited to: concrete floor infill, stage floor infill, resilient base & painting), electrical, lighting and sound.

Bid Item #2 includes the replacement of the stage curtains. The scope of work is detailed in the drawings and specifications provided by TMP Architecture. Proposals need to include all costs associated with the demolition of the existing curtains and installation of the new curtains in their entirety.

Project award is anticipated for November 29, 2017. Work in the space can start immediately after award with a target completion by February 4, 2018. Work can be conducted during normal business hours with the exception of loud drilling, cutting, etc. that would affect school operation. Disruptive work will have to be conducted before 7:30am, after 2:45pm or on weekends. Winter recess is from December 25, 2017 – January 7, 2018. During this time, there will be no noise restrictions during normal working hours.

PROJECT MANUAL FOR THE CONSTRUCTION OF:

PROJECT:

BID PACKAGE NO. 8

ANDERSON HIGH SCHOOL THEATER UPGRADES

OWNER:

14600 Dix Toledo Road Southgate, MI 48195

TMP PROJECT NO.: 16013E

DATE: October 19, 2017

ISSUED FOR BIDS

ARCHITECT

TMP ARCHITECTURE, INC.

1191 West Square Lake Road Bloomfield Hills, Michigan 48302-0374

PH (248) 338-4561

FX (248) 338-0223

Email info@tmp-architecture.com

THEATRICAL CONSULTANT

GREAT LAKES THEATRICAL CONSULTING

3313 Yellowstone Drive Ann Arbor, Michigan 48105

PH (800) 813-4691

ELECTRICAL ENGINEER

PETER BASSO ASSOCIATES, INC

Consulting Engineers 5145 Livernois, Suite 100 Troy, Michigan 48098

PH (248) 879-5666

FX (248) 879-0007

Email info@pbanet.com

TABLE OF CONTENTS

10/19/2017 ISSUED FOR BIDS TMP16013E

BID PACKAGE NO. 8 TC - 1

TITLE PAGE

LIST OF DRAWINGS

BID REQUIREMENTS – See Attachments A.1 and D.1

INFORMATION AVAILABLE TO BIDDERS

Availability of Electronic Files

TECHNICAL SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

Sections

011000 Summary 013219 Schedule of Required Submittals 013300 Electronic Submittal Procedures 014000 Quality Requirements 014213 Abbreviations 014216 Standards and Definitions 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution Requirements 017400 Cleaning 017700 Closeout Procedures 017836 Warranties 017839 Electronic Project Record Documents

DIVISION 02 – NOT USED

DIVISION 03 – CONCRETE

Sections

033000 Cast-In-Place Concrete

DIVISIONS 04 thru 06 – NOT USED

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

078413 Firestopping

BID PACKAGE NO. 8 TC - 2

DIVISION 08 – NOT USED

DIVISION 09 - FINISHES

Sections

096405 Wood Stage Flooring 099100 Painting

DIVISION 10 – NOT USED

DIVISION 11 – EQUIPMENT

Sections

116040 Stage Rigging and Drapery

DIVISIONS 12 thru 23 - NOT USED

DIVISION 26 – ELECTRICAL

260010 Electrical General Requirements 260519 Conductors and Cables 260526 Grounding and Bonding 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes 260553 Electrical Identification 260573 Overcurrent Protective Device Coordination and ARC Flash Hazard Study 260999 Electrical Testing 262416 Panel Boards 262726 Wiring Devises 265010 Theatrical Dimming Systems 265020 Theatrical Fixture Package

DIVISION 27 – COMMUNICATIONS

275010 Theatrical Sound

DIVISIONS 28 thru 33 – NOT USED

**END OF SECTION**

BID PACKAGE NO. 8 LD-1

SHEET NO. TITLE

GENERAL INFORMATION

TS.1 TITLE SHEET

TG.1 GENERAL INFORMATION

ARCHITECTURAL

AC.1 COMPOSITE FLOOR PLAN

A1.1C PARTIAL FLOOR PLAN – ZONE ‘C’

ELECTRICAL

E0.1 ELECTRICAL STANDARDS AND DRAWING INDEX

E0.2 ELECTRICAL STANDARD SCHEDULES

E0.3 ELECTRICAL COMPOSITE PLAN

ED1.1C ELECTRICAL DEMOLITION PLAN – ZONE ‘C’

E3.1C POWER NEW WORK PLAN – ZONE ‘C’

THEATRICAL

TE.01 THEATRICAL RISER AND EQUIPMENT PLACEMENT PLAN

TR.01 THEATRICAL RIGGING AND DRAPES

TS.01 THEATRICAL SOUND SYSTEM

TS.02 THEATRICAL SOUND DETAILS

AVAILABILITY OF

ELECTRONIC

FILES

BID PACKAGE NO. 8 Page-1

AVAILABILITY OF ELECTRONIC FILES

PART 1 – GENERAL

1.1 POLICY

A. As a service to contractors, subcontractor, vendors, material suppliers and others needing electronic copies of drawing files, the Architect will provide CAD files electronically in accordance with the following policy:

1. By acceptance it is understood and agreed that the data and medium being supplied is to be used only for the project referenced.

2. It is further understood and agreed that the undersigned will hold TMP Architecture harmless and indemnify TMP Architecture from all claims, liabilities, losses, etc., including attorney's fees arising out of the use or misuse of the transferred items.

3. It is understood and agreed that the items transmitted are prepared from CAD files current at the time of preparation. All files are AutoCAD version 2009 dwg files.

4. This information does not waive the need to verify and review current field conditions and the status of Addenda and/or Bulletin documentation.

5. As a record of information to be transmitted, TMP Architecture will prepare a duplicate electronic back-up for its record.

6. Compensation for providing this material will be as follows:

a. Base Fee of $250 for 1 to 3 drawings.

b. Base Fee of $500 for 4 to 10 drawings.

c. For each additional drawing after 10 the fee is $40.00 per drawing (i.e., 11 drawings = $540).

7. Payment must be provided along with a signed copy of the Release Letter before files will be released.

1.2 REQUEST PROCEDURE

A. To receive files the attached Release Letter must be completed in full and submitted to the Construction Manager to be forwarded to the Project Manager at TMP Architecture.

1. A signed copy of the Release Letter must be submitted; faxed or emailed copies will be accepted.

2. Upon remittance of the signed Release Letter and Fee, allow five working days for processing.

3. Transmission of documents will be provided electronically after the receipt of payment.

AVAILABILITY OF

FILES

BID PACKAGE NO. 8 Page-2

Date: __________

Firm Requesting Files:

Name: ____________________________________ Company: _________________________________ Address: __________________________________ City, State, Zip: _____________________________

Re: Letter of Authorization for CAD File Transfers Project Name: __________________________________________________________________ TMP Project No. : _____________________ Bid Pack No. : _______

Dear Sir:

Per your request, TMP Architecture will transmit the requested CAD files in the form of CD-ROM upon receipt of an original signed copy of this letter with conditions of agreement as stated.

1. By acceptance it is understood and agreed that the data and medium being supplied is to be used only for the project referenced.

2. It is further understood and agreed that the undersigned will hold TMP Architecture harmless and indemnify TMP Architecture from all claims, liabilities, losses, etc., including attorney's fees arising out of the use or misuse of the transferred items.

3. It is understood and agreed that the items transmitted are prepared from CAD files current at the time of preparation. All files are AutoCAD 2009.

4. This information does not waive the need to verify and review current field conditions and the status of Addenda and/or Bulletin documentation.

5. As a record of information to be transmitted, we will prepare a duplicate back-up for our files, which may be electronic or hard-copy.

6. Compensation for providing this material will be as follows: Base Fee of $250 for 1 to 3 drawings and a Base Fee of $500 for 4 to 10 drawings; for each additional drawing after 10 the fee is $40.00 per drawing (i.e., 11 drawings = $540). Payment must be provided along with a signed copy of this form before files will be released. Please remit to TMP Architecture and allow five working days for processing.

Fee: $________ Drawings: ___________________________________________________________

Signed: _________________________ Printed Name/Title: ___________________________________

Firm Requesting: ______________________________________________________________________

Phone: ____________________ Fax: ____________________

To Be Completed By TMP Architecture, Inc.

Released (signed by): TMP Architecture, Inc.

Printed Name/Title: Date:

**END OF SECTION*

SECTION 011000

SUMMARY

BID PACKAGE NO. 8 011000-1

SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Specified Herein: Proposed new contracts for the execution and completion of all Work as indicated on the Drawings and specified herein. The Contractor will assign portions of the work to the individual trades and perform all supervision and coordination required to secure completion of the work.

1.2 EXISTING CONDITION OF SITE

A. Drawings of existing project conditions are furnished for reference.

B. Neither the Owner nor the Architect warrants the adequacy of correctness of such drawings.

1.3 PRECAUTIONS

A. Each Contractor and his Subcontractors shall provide and maintain necessary protections and precautionary measures as required to prevent damage due to subsequent operations to completed work already in place.

B. Each Contractor shall promptly correct all such damage to his work and restore it to original condition at no additional expense to the Owner.

C. Each Contractor shall cooperate with trades performing work under other contracts as necessary for completion.

1.4 CONSTRUCTION SEQUENCE

A. Sequences and dates specified herein are for information only and indicate the intent of the Owner and the Contractor. Exact dates shall be as established in the Agreement.

B. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner as required to meet construction schedules. Schedule of work for individual subcontract trades shall be as directed by the Contractor

1.5 SCOPE OF CONSTRUCTION WORK

A. The Scope of the Construction Work defined herein as "Base Bid" includes the following except where otherwise specified hereinafter as "Not In Contract":

1. To provide temporary barricades and/or dust protection at work areas as required to keep general public out of the work area and keep dust and debris from traveling beyond work area. Contractor shall be responsible for cleaning areas of the building affected by dust/debris beyond work area to pre-construction conditions.

2. To provide all work associated with removal and replacement of existing stage lighting system as indicated on drawings.

3. To provide all work associated with removal and replacement of the theater drapery as indicated on drawings. Coordinate with Alternate No. 1.

4. To provide all work associated with the new theater sound system as indicated on drawings.

SECTION 011000

SUMMARY

BID PACKAGE NO. 8 011000-2

5. To provide all work associated with new floor concrete slab infill and wood stage flooring at demolition of existing dimmer rack as indicated on drawings.

6. To provide all work associated with electrical work as indicated on drawings.

7. To provide ongoing clean-up of the site, walks and/or roads. School will be occupied during working hours; therefore, contractor shall keep all areas clean and free of debris during the work day. All areas shall be clean and free of materials prior to leaving site for the day. No on-grade storage of materials will be permitted. All materials shall be stored on at secured location approved by Owner and/or Architect or brought to the site when needed.

8. To provide trash dumpsters as required for the work. The use of the Owners trash dumpster shall be strictly prohibited.

B. PERMITS:

1. The architect shall submit bid documents to the Bureau of Construction Codes and Bureau of Fire Services for plan approval.

2. The Contractor will be responsible to obtain all necessary permits as required by the State of Michigan, including but not limited to a Building Permit and Electrical.

3. The Contractor will be responsible for coordination with the Architect’s office for inspections by the Bureau of Fire Services. The Architect shall call for inspections by the Bureau of Fire Services.

4. The Contractor will be responsible for obtaining all necessary inspections and final certificates from the State of Michigan for permits obtained for the commission of the work. Inspections and final certificates will be required by BCC Building, Electrical Divisions and Bureau of Fire Services.

C. Not In Contract (NIC): The Scope of the Construction Work as defined herein does not include the following:

1. All items or work and finishes noted on the drawings as Not In Contract.

SECTION 013219

SCHEDULE OF

REQUIRED

SUBMITTALS

BID PACKAGE NO. 8 013219-1

SCHEDULE OF REQUIRED SUBMITTALS

PART 1 - GENERAL

1.1 SUMMARY

A. Specified Herein: General Requirements and schedule tabulating submittals required under the individual Trade Sections.

B. Related Work: The following submittals are described under other Sections of these Specifications:

1. Division 01 Section “Project Record Documents“ for project record documents.

2. Division 01 Section “Warranties” for warranties and warranty services.

1.2 SUBMITTALS

A. Submittals schedule is for reference only and is not necessarily complete. Specific requirements are included in the respective Trade Sections.

B. Description of submittals and definitions of terms are included under other Sections of Division 01.

C. Submittal of Materials for Approval:

1. See Division 01 "Product Requirements" for requirements for materials submittals.

2. All materials requiring Manufacturer Services or Warranty shall be submitted in the form specified under "Warranties".

3. Standard materials may be submitted in tabular form. Where necessary to clarify proposed use, submit as a Shop Drawing a schedule of applications or a drawing showing proposed locations.

1.3 SCHEDULE

A. The Contractor shall prepare a schedule relating and conforming to the Approved Construction Schedule. Said Schedule shall recognize and allow for lead time, including lead time required by Subcontractors and Manufacturers, and time required for Architect's review in compliance with the Contract Documents for all submittals.

B. This Schedule shall be submitted to the Owner and the Architect for approval prior to the second Request for Payment.

C. Exact procedures and time schedules for submittals will be determined at the time Job Progress Schedule is established. Time schedule for submittals shall be periodically revised and adjusted to coordinate with job progress.

1.4 EQUIPMENT ROOM LAYOUT DRAWINGS

A. Each Contractor shall prepare and submit equipment room layout drawings, as called for under "Shop Drawings and Samples," for all equipment furnished under its Contract.

B. Scale (Minimum): 1/4 inch equals 1 foot.

SECTION 013219

SCHEDULE OF

REQUIRED

SUBMITTALS

BID PACKAGE NO. 8 013219-2

1.5 CERTIFICATE OF COMPLIANCE

A. Each certificate required for demonstrating proof of compliance of materials with specification requirements, including mill certificates, shall be executed in quadruplicate. It shall be the Contractor's responsibility to review all certificates, before submittal, to ensure compliance with the Contract Documents.

B. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company and shall contain the name and address of the Contractor, the project name and location and the quantity and date or dates of shipment or delivery to which the certificate applies.

C. Copies of laboratory test reports submitted with certificates shall contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies.

Certification shall not be construed as relieving the Contractor from furnishing satisfactory material, if after tests are performed on selected samples, the material is found not to meet the specific requirements.

1.6 SPARE PARTS DATA

A. The Contractor shall furnish spare parts data for each different item of equipment furnished if and as called for in the Trade Sections.

1.7 SAMPLES

A. After the award of the Contract, the Contractor shall furnish, for approval, samples required by the Specifications. The Contractor shall prepay all shipping charges on samples.

B. Materials or equipment for which samples are required shall not be used in the work until approved in writing.

1.8 OPERATION AND MAINTENANCE MANUALS

A. Where required by the Specifications, Operation and Maintenance Manuals shall be provided by the Contractor as specified under "Project Record Documents".

B. Provide all manuals, parts information and similar data which the Architect may determine to be necessary for proper operation and maintenance.

C. The manuals shall cover the operation requirements of each item specified to require operational and maintenance manuals, and shall include standard maintenance procedures and recommended schedules for routine service. The manuals shall be submitted to the Architect ten (10) days prior to final tests of mechanical and electrical system.

1.9 TEST PROCEDURES AND TEST RESULTS

A. Where required by the Technical Specifications test procedures and test results shall be provided by the Contractor in quadruplicate. Test procedures shall cover all items required by the Technical Provisions and as specified under "Laboratory Testing and Inspection."

SECTION 013300

SUBMITTAL

PROCEDURES

BID PACKAGE NO. 8 013300-1

ELECTRONIC SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Specified Herein: General Requirements for preparation, submittal, and distribution of Shop Drawings, Samples, Product Data, and similar information required to be furnished by the Contractors by electronic means.

B. Related Work: The following items of work are specified under other Sections of these Specifications:

1. Division 01 Section "Project Record Documents" for project record documents.

1.2 DEFINITIONS

A. Samples: See General Conditions.

1. Preliminary Samples: Hand made or simulated examples or proposed materials submitted to demonstrate anticipated finished appearance.

2. Product Samples: Representative examples of materials proposed for use.

3. Range Samples: Samples showing extremes of variations in appearance, texture or color and the limits within which the Contractor agrees to hold the materials used in the work.

4. Sample Installation: Trial run or initial example provided for review and acceptance by the Architect before continuing with the work.

5. Test Samples: Samples provided for purposed of physical or chemical test analysis. If samples are submitted directly to the Testing Laboratory, submit copy of letter of transmittal.

B. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

C. Portable Document Format (PDF): Adobe Acrobat (www.adobe.com), Bluebeam PDF Revue (www.bluebeam.com) or other similar PDF review software for applying electronic stamps and comments for representing documents in a device-independent and display resolution-independent fixed-layout document format.

D. Shop Drawings: See General Conditions

1. Electronic File: Drawings and other data submitted electronically in PDF format only.

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2. Preliminary Shop Drawings: Drawings and other data submitted electronically prior to acceptance of systems and only required to show information necessary for evaluation and coordination with other work.

3. Project Shop Drawings: Drawings and other data illustrating materials and assemblies proposed for the Project.

4. Coordination Drawings: Original electronic drawings prepared by the Trades to investigate conflicts and coordinate locations of each with the work of the other.

E. Identification: All shop drawings, samples and product data shall be identified by the project title, the Architect's name and the Architect's project number or numbers.

1.3 SUBMITTALS IN ELECTRONIC FORM:

A. Contractors to submit shop drawings and product data in electronic form. Submittals are to be made to the Construction Manager in the following form.

1. Shop drawing: Combined together into one pdf file for each assembly or product.

2. Product data: Provide product data in individual pdf file.

B. File naming shall be in the following format. (Specification Section Number-consecutive number of submittal for that section) Description of file being submitted.

1. Example: (079200-01) Joint Sealants.pdf

B. Contractor shall fill out Submittal Transmittal found at the end of this Section and include at the beginning of the file. PDF version of Submittal Transmittal form is available upon request from the Architect.

C. Physical Samples must be submitted through the Construction Manager and must be accompanied by an electronic (PDF) copy of the completed TMP Shop Drawing and Transmittal Form.

D. Construction Manager shall provide a reasonable means of transmitting files. Either through a data management provider (i.e. Submittal Exchange) or an established data management system specifically for the Project by Construction Manager or an approved method agreed to by the Architect and Owner.

1.4 SCHEDULES

A. Prepare Sample and Shop Drawing Submittal Schedule as required.

B. Recognize and allow for lead-time required for manufacture, fabrication, delivery to the site, and for review.

C. Arrange schedule in orderly sequence in compliance with Project Schedule.

D. Request for approval of materials, systems, substitutions, or for deviations from the Contract Documents shall be submitted according to Section 016000 – “Product Requirements” and shall be Preliminary submittal with allowances for time for review prior to submittal of Product Samples or Project Shop Drawings.

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1.5 SAMPLES - GENERAL

A. Samples in general, are required for all materials that form an exposed part of the finished Project. Samples of concealed components are not required unless specifically called for.

B. Typical Samples shall be taken from production run material and shall be representative examples of proposed quality and finish.

C. Preliminary Samples shall, as far as possible, anticipate the quality and finish of production run material.

D. Samples will be retained at the job site for comparison purposes. Samples of manufactured items will be returned to the Contractor for installation in the Work after approval of materials.

Use in locations where directed.

E. All materials in the completed installation shall be equal in every respect to the approved product samples and within the limits defined by the approved range samples.

1.6 SAMPLES SUBMITTALS

A. Size and quantity, unless otherwise specified: Four (4) each; 8 inches by 12 inches, or 12 inches long, as applicable; not over one inch thick for masonry or cementitious materials.

B. Preliminary or Range Samples shall be resubmitted as directed until an acceptable Sample or Range is established, at which time Project Samples shall be submitted.

C. Furnish Samples to other trades where required to match color or finish.

D. Required Samples are scheduled or are listed in the Trade Sections. Optional Samples will be accepted and reviewed by the Architect.

E. Review will be for shape and appearance only. Physical and chemical properties shall be established by adequate documentation that shall accompany samples.

F. In all cases where preliminary approval samples have been submitted, final production run, or in-place installation samples will be required for verification.

G. Notify Architect in advance and obtain directions for place and time to ship large, heavy or bulky samples. Ship such samples "Prepaid." If return is requested, they will be returned "Collect."

1.7 SHOP DRAWINGS AND PRODUCT DATA - GENERAL

A. Shop Drawings shall be prepared by a qualified detailer and shall be complete including erection diagrams and shall show the fabrication and construction of all items required for complete assembly.

B. Provide pertinent information relating to installation and connection to work of other trades, and coordinate with work of other trades as required for proper placing, anchorage and support of the work. Indicate in detail, the precise location and spacing of all embedded anchor bolts, sleeves and other features required to be placed in the concrete, structural steel or masonry or otherwise required to be built into the structure.

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C. Identify details by reference to the Contract Drawings, other Shop Drawings or other information as required to properly identify and locate the portion of the Work covered.

D. Indicate on the Drawings and explain by covering letter all proposed deviations from the requirements of the Contract Documents.

E. Manufacturer's Standard Documents:

1. Drawings and similar documents submitted as PDF electronic document from original documents: Modify drawings to delete information which is not applicable to the Project. Provide additional information where required and submit electronically.

2. Brochures and other pre-printed data, clearly mark PDF information as follows:

a. Identify pertinent material, product, and model.

b. Number or otherwise reference each item to applicable Contract Document or other Shop Drawing.

c. Show dimensions and clearances required.

d. Provide all other information required for Shop Drawings including, where applicable, wiring diagrams and controls.

e. Delete all options, or variations from the Contract Documents, except where such items are specifically noted as proposed deviations.

F. Where proper installation of the work requires that other work be set to special detail, held to tolerance, or dimension be established, so indicate on the Shop Drawings.

G. Where items must fit spaces previously constructed, take measurements at the site, not from drawings.

H. Where applicable, indicate mechanical and electrical characteristics of, or required to be provided for, the material shown on the Shop Drawings.

I. Each shop drawing or coordination drawing shall have a blank area (5 x 8 inches), located adjacent to the title block. The title block shall display the following:

1. Number and title of drawing

2. Date of drawing or revision

3. Name or project building or facility

4. Name of Contractor and (if appropriate) name of Subcontractor submitting drawings.

5. Clear identity of contents and location of the work.

6. Project title and contract number.

7. Initials or party preparing drawings.

8. Signature of party responsible and, where applicable, professional engineers seal.

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1.8 SHOP DRAWING SUBMITTALS

A. Submit all Shop Drawings, required to be reviewed, to the Construction Manager, in electronic file PDF except where otherwise specified. The Construction Manager shall review the Shop Drawings prior to submitting for review by the Architect and the Engineer(s). The Architect will review and will note his comments or corrections and return electronic file. Product Data, Brochures and other pre-printed material shall be submitted electronically.

B. The Architect will return the electronic file to the Construction Manager for resubmission or final distribution, as indicated. The Contractor shall then distribute as needed whether electronically or hard copy.

C. Submittals returned with the notation "Not Approved" - "Resubmit" or "Revise and Send Record Copy" shall be promptly revised and resubmitted.

D. Contractor to furnish drawings to other contractors, electronically or hard copy, as required to prepare openings, supports, for verification of matching details, and obtain approval before submittal.

E. Required Shop Drawings are scheduled and are listed in the Technical Sections.

F. Schedule and lists of required Shop Drawings are provided for convenience of reference only and do not necessarily include all Shop Drawings necessary for completion of the Work.

Procedures for additional for optional Shop Drawings will be the same as for required Shop Drawings.

1.9 SHOP DRAWINGS - TYPES

A. Preliminary Shop Drawings:

1. Preliminary Shop Drawings shall be provided for portions of the Work where interpretations or variations from the Contract Documents are proposed, or otherwise required.

B. Project Shop Drawings:

1. Project Shop Drawings shall show all changes to building details to coordinate with required modifications and indicate approval by other trades for required modifications to their work.

2. Where Shop Drawings are based on the use of a particular material, such material shall be submitted for review independently of the Shop Drawing.

3. When Shop Drawings are submitted in the form of brochures indicate all current variations from the information in effect at time documents were issued for bids.

C. Coordination Drawings:

1. Coordination Drawings unless otherwise agreed shall consist of notations in colored upon a PDF version of the Shop Drawings for the First Trade in the area of potential conflict.

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2. Coordination Drawings shall be prepared for all conditions where the exercise of the installing Trade's option concerning selection or location of materials or equipment could conflict with other work.

3. First contractor: That contractor so designated by the Construction Manager or another Section of this Project Manual. The other contractors shall review in order and sequence as directed by the Construction Manager or another Section of this Project Manual.

4. Preparation:

a. First contractor will prepare complete Shop Drawings at adequate scale and provide white prints at earliest practicable date.

b. Subsequent contractors shall mark routing and layout on the print each in a different colored pencil than previously used.

c. When drawing is completed, all parties shall meet to examine the completed layout and determine areas of conflict.

d. The contractors shall negotiate re-routing and cooperation to resolve conflict. If they cannot agree, the Construction Manager will determine an equitable solution.

e. Determinations shall be indicated in a Shop Drawing Submittal for review.

Deviations from agreed layout shall be remedied at the expense of the Trade that did not follow agreed layout.

5. Conflicts that cannot be resolved by simple re-routing or relocation may involve a change in the work but no extra cost will be allowed for tearing out or re-building work which could have been avoided but use of Coordination Drawings.

6. Each Contractor shall be fully and individually responsible for coordination. In the event of conflict, the Trade Contractor responsible for the mislocation or ill timed work, determined by the Architect and Construction Manager, will be required to assume all costs for relocation and adjustment unless he has called attention to the conflict at the time he reviewed the coordination documents.

1.10 CONTRACTOR'S RESPONSIBILITIES

A. The Contractor shall obtain, review, stamp with his approval and submit for review all Shop Drawings and Samples required by the Contract Documents. The Construction Manager shall be required to utilize the "Shop Drawing Transmittal Form attached to this section. Only one

(1) specification section trade shall be submitted per each transmittal form.

B. By approving and submitting Shop Drawings and Samples, the Contractor thereby represents that he has determined and verified all field measurements and field construction criteria at the site, and all materials, catalog numbers and similar data, or will do so, and that he has checked and coordinated each Shop Drawing and Sample with the requirements of the work and of the Work and of the Contract Documents.

C. The Contractor shall not be relieved of responsibility for any deviation from the requirements of the Contract Documents by the Owner's, Construction Manager or the Architect's acceptance or Shop Drawings, Product Data or Samples, unless the Contractor has informed the Owner, Construction Manager and the Architect, in writing, of such deviation at the time of submission and the Architect has given written acceptance to the specific deviation. The

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Contractor shall not be relieved from responsibility for errors or omissions in the Shop Drawings, Product Data or Samples by the acceptance thereof.

D. The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product Data or Samples to revisions other than those requested on previous submittals.

E. No portion of the Work requiring submission of Shop Drawings, Product Data or Sample shall be commenced until the submittal has been accepted as provided herein. All such portions of the Work shall be in accordance with accepted submittals.

1.11 ARCHITECT'S REVIEW

A. The Architect will complete review of Shop Drawings within fifteen (15) working days, and of Samples within twenty-one (21) working days of receipt thereof except that:

1. Shorter time limits will be negotiated on a basis of need for each specific case for "fast track" or critical path items.

2. With respect to those areas with special architectural finishes and coordination of various material sources the parties shall agree upon a mutually satisfactory time schedule.

3. Review time will be considered as starting when Drawings and Samples are substantially correct and so submitted.

4. Incomplete or incorrect submittals will be returned without review, for proper submission.

B. Shop Drawings, Samples and Product Data will be reviewed only for conformance with the design concept, compliance with the information given in the Contract Documents, arrangement and appearance. Deviations from the Contract Documents will be noted with comments and required corrections or changes will be noted on the returned submittal.

C. Shop Drawings will be returned electronically.

D. Architect will retain electronic file of Product Data and an electronic file of A-E "mark-ups" or corrections of mark-ups. The Architect will not accept physical copies (hard copies) of shop drawings or product data submittals. Physical submittals will be accepted for Samples only.

Physical Samples must be submitted through the Construction Manager and must be accompanied by an electronic (PDF) copy of the completed TMP Shop Drawing and Sample Transmittal Form.

E. One sample from each set will be returned to the Contractor, one filed at the office of the Architect, one at the office of the Construction Manager and one at the jobsite. If the Contractor intends that samples such as hardware or fixtures be installed on the project or returned at completion of the Project, he shall indicate at time of submittal, otherwise the Owner and the Architect assume no responsibility for protection or return of such samples.

1.12 EQUIPMENT ROOM LAYOUT DRAWINGS

A. The Contractor shall prepare and submit equipment room…