RFP Fleet GPS

The City of Fort Myers is soliciting proposals for a comprehensive GPS tracking system for its fleet of approximately 450 vehicles and equipment, including diverse vehicle types such as Ford, GM, Chrysler, Peterbilt, New Holland, John Deere, Caterpillar, trailers, generators, by-pass pumps, and lawn mowing equipment. The Request for Proposal (RFP) seeks a turnkey solution that provides real-time tracking with location accuracy within 15 feet, route optimization, maintenance alerts, and unit speed tracking. Vendors must provide historical GPS tracking data for at least three years, comprehensive staff training, and ongoing customer support services. The contract will be for an initial 12-month term with two optional one-year renewals. Evaluation criteria will include vendor qualifications, system capabilities, project implementation approach, maintenance and support services, and pricing. Respondents must have been in business for at least three consecutive years and have no significant legal or financial issues. The proposal was posted on March 18, 2024, with submission details and specific deadlines to be confirmed in the full RFP documentation.

The procurement includes several set-aside and preference considerations, notably a 15% Minority Business Enterprise (MBE) goal established by Resolution 38-125 and local vendor preference points. Vendors can earn up to 5 points for having a business location within Fort Myers city limits (5 points), 3 points for an office in Lee County, or 0 points for no local office. The city requires a valid Business Tax License issued by Lee County at least six months prior to proposal submission. Contractors must also complete detailed MBE documentation, including records of outreach efforts to minority-owned businesses. Insurance requirements are comprehensive, including workers' compensation, commercial general liability, commercial automobile liability, and professional liability coverage. While specific budget ranges are not explicitly stated, the contract will involve monthly monitoring fees, activation fees, and GPS tracker equipment costs. Potential vendors must also complete a Cloud Vendor Security Questionnaire, demonstrating robust cybersecurity practices across 17 different security domains to qualify for the contract.