RFP - Employee Drug and Alcohol Testing Services

The Salt Lake City School District (SLCSD) is issuing a Request for Proposals to procure employee drug and alcohol testing and sample collection services for approximately 3,000 employees across 32 schools (23 elementary, 5 middle, and 4 high schools). The procurement encompasses pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing services for safety-sensitive positions, requiring 24/7 on-site collection services districtwide. Deliverables include controlled substance testing (5-panel through 12-panel formats), alcohol testing using USDOT-approved Evidential Breath Testing devices, Medical Review Officer services, Substance Abuse Professional services, supervisory training, and comprehensive documentation including chain of custody reports and monthly statistical reports. The vendor must be a SAMHSA-certified laboratory with minimum two years' forensic drug testing laboratory experience, must participate in SAMHSA proficiency testing programs, and must maintain secured federal-compliant records systems. The evaluation methodology allocates 700 points (70 percent) to technical criteria—including company experience (20 percent), demonstrated ability to meet scope of work across all service categories (40 percent), technical capability (35 percent), and references (5 percent)—and 300 points (30 percent) to cost evaluation, with a minimum technical threshold of 525 points required for award consideration. Proposals must be submitted through the Bonfire system by March 13, 2026, with all questions directed through the Bonfire platform only. The contract term is five years with guaranteed pricing for the first two years, with any subsequent adjustments requiring equal two-year guarantees and 30 days' prior notice.

The RFP does not establish specific set-aside designations or restrictions limiting organizational type eligibility based on disadvantaged enterprise status or similar classifications. No incumbent vendors or current contractors are identified in the available documentation. The procurement does not specify an overall budget or award value range; however, the pricing sheet indicates estimated annual volumes including 135 EBT alcohol tests, 360 DOT panel tests with MRO review, 40 additional drug tests across various panel levels, 15 hours of legal services, 10 hours of training services with contractor-paid travel, and 30 online training licenses. The SLCSD reserves the right to award to a single vendor or multiple vendors and explicitly states that no minimum volume is guaranteed, though significant usage is anticipated. All proposal preparation and presentation costs are the vendor's responsibility with no reimbursement provided. The district reserves the right to conduct regular performance and cost reviews during the contract period and to negotiate exceptions to standard terms and conditions if deemed in the district's best interest.