RFP Elevator Maintenance

The Oklahoma City Housing Authority (OCHA) and Community Enhancement Corporation (CEC) are requesting proposals for comprehensive elevator maintenance, repair, inspection, and emergency services across nine properties containing 24 elevators, with proposals due June 5, 2026 and a non-mandatory pre-bid conference and site visit on May 21, 2026 at 9:00 a.m. at OCHA offices (1700 NE 4th Street, Oklahoma City, OK 73117).

Contractors must be qualified, licensed, and responsible elevator service providers. The scope spans nine named properties — Marie McGuire Plaza, Wyatt F. Jeltz Center, The Towers, Classen Center, Shartel Towers, Hillcrest Senior Citizen Center, Andrews Square, Louis F. Danforth Senior Center, and Candle Lake Senior Center — requiring continuous 24-hour, 7-day coverage with emergency callback response within 60 minutes and service restoration within 72 hours maximum. Routine maintenance is performed during normal business hours (8:00 a.m. to 5:00 p.m.); service calls must be answered within four hours during business hours and within two hours for after-hours emergencies. Contractors must provide preventive maintenance per manufacturer specifications, coordinate annual inspections with the City of Oklahoma City, maintain adequate spare parts inventory, and obtain all necessary permits and licenses.

Insurance requirements include Commercial General Liability of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million combined single limit, and Workers' Compensation coverage in accordance with Oklahoma law.

The contract carries an initial one-year term with four optional one-year renewals, for a maximum of five years subject to annual review. Evaluation is scored on 100 points, with price weighted at 25 points. Payment terms are Net 30 business days. Questions are due June 4, 2026; addenda will issue by June 16, 2026. The anticipated award date is July 22, 2026.