RFP Elevator and Escalator Maintenance and Repair

The City of Fort Worth's Financial Management Services Purchasing Division is soliciting proposals under RFP 26-0225 for as-needed elevator and escalator maintenance and repair for the Property Management and Public Events departments, with proposals due July 30, 2026. The solicitation carries a 30% small business participation goal, which is a goal rather than a set-aside, and that goal accounts for 25 of the available evaluation points. Addendum No. 1, issued July 10, 2026, replaces the bid table in its entirety. Bidders must use revised Bid Table RFP 26-0225 (BT-04BY), and submissions on the original BT-56CT will be deemed non-responsive and rejected. The July 30 opening date is unchanged.

The small business goal may be met through self-performance by a certified small business prime, certified small business subcontractors, or a combination. Qualifying certified entities must be located in Tarrant, Wise, Johnson, Parker, or Denton County and hold current certification from an organization approved by the City Manager. Bidders must complete the Small Business Utilization Form in full and submit current certifications for all listed small businesses before bid submission, and an incomplete form or missing certifications may result in zero points for the goal criterion. Bidders may commit to a percentage above 30%. The signed addendum acknowledgment form must accompany the sealed bid, with company name and signature matching the original bid documents.

Scope covers preventive and routine maintenance, inspection, testing, repair, and 24/7 emergency response for traction, hydraulic, and escalator equipment under ANSI A17.1, across facilities managed by the two departments. Attachment B lists approximately 80 or more units across 27 city locations, with priority transition at 100 Fort Worth Trail and 2900 Alta Mere Drive and full transition targeted for March 31, 2027. Vendors must show at least five years of elevator or escalator maintenance experience, maintain a dedicated team of at least five personnel, and document maintenance through a web-based service management portal or equivalent. Proposers must also confirm willingness to extend terms and pricing to other governmental entities under cooperative purchasing arrangements. Required insurance includes Commercial General Liability of $1,000,000 each occurrence and $2,000,000 aggregate.

Evaluation is best value with cost up to 20 points, small business participation up to 25 points, relevant experience up to 20 points, operational capacity and availability up to 25 points, and service area coverage and responsiveness up to 10 points. Proposals scoring below 50% of available non-price points are non-responsive. The initial term is one year with up to four additional one-year renewals, subject to 90-day notice and annual appropriations. Payment terms are Net 30 with electronic invoicing. The source states no contract value.