RFP - Children Youth Commission 3 Year Grant Cycle
Closed State & local contract opportunity
- Solicitation number
- FY26-HSRFP-079
- State
- New Mexico
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Travis Dutton-Leyda purchasing@santafenm.gov (505) 629-8351
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission is issuing a Request for Proposals (RFP) for a three-year grant cycle to support nonprofit organizations delivering services to children and youth ages birth to twenty-one. The procurement seeks proposals addressing three priority funding areas: Education and Career Readiness; Youth Physical and Mental Health and Well-Being; and Support Services for Youth at Higher Risk. Qualified offerors must develop comprehensive program proposals that include clearly articulated purpose, goals, and objectives; detailed budgets with direct administrative costs not exceeding 30 percent (or 12 percent if using a fiscal agent); proposed timelines; strategies for meeting community needs and addressing identified risks; demonstrated agency experience and staff capacity; data collection and evaluation methodologies; and evidence of meaningful collaboration with other community partners. The evaluation process allocates points across seven criteria: purpose, goals, and objectives (30 points); budget (15 points); proposed timeline (5 points); meeting needs and addressing risks (15 points); agency experience and staff capacity (10 points); data collection and evaluation (15 points); and collaboration (10 points), with additional consideration given for multilingual staff capabilities and local preferences. Key dates include a non-mandatory pre-proposal meeting on March 17, 2026, at 3:00 p.m. via Microsoft Teams; a written questions deadline of March 20, 2026, with responses provided by March 24, 2026; proposal submission deadline of April 10, 2026, at 3:00 p.m.; finalist selection on April 17, 2026; a Clarification/Approvals Phase on April 22, 2026; Best and Final Offers on April 24, 2026; contract finalization by April 30, 2026; and final contract award on July 1, 2026, with the resulting three-year contract term running from July 1, 2026, through June 30, 2029.
Eligible applicants are strictly limited to nonprofit organizations holding current 501(c)(3) tax-exempt status under the Internal Revenue Code or applicants whose programs are covered by a qualifying fiscal agent meeting the same requirements, with no set-asides identified for disadvantaged enterprises. Prospective offerors must be registered as City of Santa Fe vendors prior to proposal submission, maintain professional liability insurance at the time of contract execution, and comply with New Mexico workers' compensation laws and requirements. Services must be delivered within Santa Fe, New Mexico, and organizations must commit to biannual reporting and may be required to participate in training and technical assistance opportunities, with potential site visits conducted by City staff, commission members, or consultants. Funding derives from a percentage of the City's share of state gross receipts tax (GRT) and is subject to annual fluctuations; award amounts are capped at $100,000 per year with a maximum total of $300,000 over the three-year funding cycle, and a minimum annual floor of $45,000 is established. All funding is provided on a reimbursement basis and is intended primarily for direct services to the community rather than administrative overhead.
Opportunity text
2 versions
Update #2 · Latest ·
The City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission (CYC) is seeking proposals for the Children and Youth Commission Fund. The commission is dedicated to enhancing community services, expanding equitable access, and fostering sustainable growth in program effectiveness by allocating funding to support local community programs that promote the healthy development of children and youth, ages birth to twenty-one (21).
The identified funding priorities reflecting the commission's commitment to empowering the Santa Fe community are:
- Education and Career Readiness
- Youth Physical and Mental Health and Well-Being
- Support Services for Youth at Higher Risk
Pursuant to Section 2.F. of City of Santa Fe Ordinance No. 2001-7, offerors shall be limited to nonprofit organizations that have been granted and currently hold tax exempt status under Section 501(c)(3) of the Internal Revenue Code, or to applicants whose programs are covered by a fiscal agent that meets these requirements. Offerors shall promote the healthy development of children and youth, ages birth to twenty-one (21).
Offerors must possess professional liability insurance at time of contract execution. Offerors must be a vendor of the City of Santa Fe (https://procurement.opengov.com/portal/santafenm) in order to submit a proposal. Offerors must agree to comply with state laws and rules applicable to workers' compensation benefits for their employees. Failure to comply with the Workers Compensation Act and applicable rules when required to do so may result in the termination of awarded contracts.
Funding Criteria and Reporting Requirements:
Funding for the Children and Youth Commission Fund comes from a percentage of the City's share of the state gross receipts tax (GRT) and is administered to local nonprofits (funding amount varies due to GRT fluctuations). Funding award amounts for the grant year will be capped at $100,000.00 per year or $300,000.00 for the total over three years. CYC funding cannot be used for capital purchases.
Contract terms will begin on July 1, 2026 or upon approval of the City Manager/City's Governing Body and Mayor signature, whichever occurs later, and end on June 30, 2029. Funding is reimbursement based. Funding is primarily intended to pay for direct services for the community, rather than to pay for administrative costs. Direct administrative costs for the program shall be as low as possible but not to exceed 30% and should be detailed in the budget section of the proposal.
Fiscal agents are responsible for program management, financial reporting and all contract requirements. If an offeror is using a fiscal agent and awarded, the fiscal agent will process the reimbursement requests and all official documents and signatures must be those of the fiscal sponsor. Fiscal agent fees shall not exceed 12%.
Reporting shall occur biannually. Site reviews and/or visits are conducted by City staff members, commission members and/or consultants. Funded programs may be expected to participate in several training and technical assistance opportunities during the funding year.
Funding is subject to current and future revenues collected into the fund, through identified sources and budget appropriations approved by the City's Governing Body. No guarantee is made or implied by the City for the amount allocated to this Request for Proposals (RFP) which will result in multiple contracts equal to that amount.
Update #1 ·
The City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission (CYC) is seeking proposals for the Children and Youth Commission Fund. The commission is dedicated to enhancing community services, expanding equitable access, and fostering sustainable growth in program effectiveness by allocating funding to support local community programs that promote the healthy development of children and youth, ages birth to twenty-one (21).
The identified funding priorities reflecting the commission's commitment to empowering the Santa Fe community are:
- Education and Career Readiness
- Youth Physical and Mental Health and Well-Being
- Support Services for Youth at Higher Risk
Pursuant to Section 2.F. of City of Santa Fe Ordinance No. 2001-7, offerors shall be limited to nonprofit organizations that have been granted and currently hold tax exempt status under Section 501(c)(3) of the Internal Revenue Code, or to applicants whose programs are covered by a fiscal agent that meets these requirements. Offerors shall promote the healthy development of children and youth, ages birth to twenty-one (21).
Offerors must possess professional liability insurance at time of contract execution. Offerors must be a vendor of the City of Santa Fe (https://procurement.opengov.com/portal/santafenm) in order to submit a proposal. Offerors must agree to comply with state laws and rules applicable to workers' compensation benefits for their employees. Failure to comply with the Workers Compensation Act and applicable rules when required to do so may result in the termination of awarded contracts.
Funding Criteria and Reporting Requirements:
Funding for the Children and Youth Commission Fund comes from a percentage of the City's share of the state gross receipts tax (GRT) and is administered to local nonprofits (funding amount varies due to GRT fluctuations). Funding award amounts for the grant year will be capped at $100,000.00 per year or $300,000.00 for the total over three years.
Contract terms will begin on July 1, 2026 or upon approval of the City Manager/City's Governing Body and Mayor signature, whichever occurs later, and end on June 30, 2029. Funding is reimbursement based. Funding is primarily intended to pay for direct services for the community, rather than to pay for administrative costs. Direct administrative costs for the program shall be as low as possible but not to exceed 30% and should be detailed in the budget section of the proposal.
Fiscal agents are responsible for program management, financial reporting and all contract requirements. If an offeror is using a fiscal agent and awarded, the fiscal agent will process the reimbursement requests and all official documents and signatures must be those of the fiscal sponsor. Fiscal agent fees shall not exceed 12%.
Reporting shall occur biannually. Site reviews and/or visits are conducted by City staff members, commission members and/or consultants. Funded programs may be expected to participate in several training and technical assistance opportunities during the funding year.
Funding is subject to current and future revenues collected into the fund, through identified sources and budget appropriations approved by the City's Governing Body. No guarantee is made or implied by the City for the amount allocated to this Request for Proposals (RFP) which will result in multiple contracts equal to that amount.
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