Horizons_permissive_services.pdf

This is a Request for Proposals issued by the City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission for a three-year grant cycle supporting nonprofit organizations that deliver services to children and youth ages birth to twenty-one. The RFP seeks comprehensive program proposals addressing three priority funding areas: Education and Career Readiness; Youth Physical and Mental Health and Well-Being; and Support Services for Youth at Higher Risk. Proposals must include clearly articulated purpose, goals, and objectives; detailed budgets; proposed timelines; strategies for meeting community needs; demonstration of agency experience and staff capacity; data collection and evaluation methodologies; and evidence of collaboration with community partners. Key timeline dates include a non-mandatory pre-proposal meeting on March 17, 2026, at 3:00 p.m. via Microsoft Teams; a written questions deadline of March 20, 2026, with responses provided by March 24, 2026; proposal submission deadline of April 10, 2026, at 3:00 p.m.; finalist selection on April 17, 2026; a Clarification/Approvals Phase on April 22, 2026; Best and Final Offers on April 24, 2026; contract finalization by April 30, 2026; and final contract award on July 1, 2026. The resulting contract term runs for three years from July 1, 2026, through June 30, 2029.

Eligible applicants are strictly limited to nonprofit organizations holding current 501(c)(3) tax-exempt status or applicants whose programs are covered by a qualifying fiscal agent meeting the same requirements. Prospective offerors must be registered as City of Santa Fe vendors, maintain professional liability insurance at contract execution, and comply with New Mexico workers' compensation laws. Funding derives from a percentage of the City's share of state gross receipts tax (GRT) and is subject to annual fluctuations; award amounts are capped at $100,000 per year with a maximum total of $300,000 over the three-year funding cycle and a minimum annual floor of $45,000. Direct administrative costs cannot exceed 30 percent (or 12 percent if using a fiscal agent), and all funding is provided on a reimbursement basis intended primarily for direct services to the community. The evaluation process allocates points across seven criteria: purpose, goals, and objectives (30 points); budget (15 points); proposed timeline (5 points); meeting needs and addressing risks (15 points); agency experience and staff capacity (10 points); data collection and evaluation (15 points); and collaboration (10 points), with additional consideration given for multilingual staff capabilities and local preferences. Services must be delivered within Santa Fe, New Mexico, and organizations must commit to biannual reporting and may be required to participate in training and technical assistance opportunities.