CYC_FY27-29_Strategic_Plan_final.pdf

This is a Strategic Plan document for the City of Santa Fe Child and Youth Commission (CYC) covering fiscal years 2026-2029, created in collaboration with the City of Santa Fe Youth and Family Services Division. The RFP seeks proposals from nonprofit organizations to deliver services to children and youth ages birth to twenty-one across three priority funding areas: Education and Career Readiness; Youth Physical and Mental Health and Well-Being; and Support Services for Youth at Higher Risk. Prospective offerors must submit comprehensive program proposals including clearly articulated goals and objectives, detailed budgets, proposed timelines, strategies for addressing community needs, demonstrated agency experience and capacity, data collection and evaluation methodologies, and evidence of meaningful community collaboration. Key dates include a non-mandatory pre-proposal meeting on March 17, 2026, at 3:00 p.m. via Microsoft Teams; written questions deadline of March 20, 2026, with responses by March 24, 2026; proposal submission deadline of April 10, 2026, at 3:00 p.m.; finalist selection on April 17, 2026; clarification and approvals phase on April 22, 2026; best and final offers on April 24, 2026; contract finalization by April 30, 2026; and final contract award on July 1, 2026. The resulting three-year contract term runs from July 1, 2026, through June 30, 2029, with potential site visits conducted by City staff, commission members, or consultants.

Eligible applicants are strictly limited to nonprofit organizations holding current 501(c)(3) tax-exempt status under the Internal Revenue Code or whose programs are covered by a qualifying fiscal agent with the same requirements. Prospective offerors must be registered as City of Santa Fe vendors, maintain professional liability insurance at contract execution, and comply with New Mexico workers' compensation laws. Funding derives from a percentage of the City's share of state gross receipts tax (GRT) and is subject to annual fluctuations. Award amounts are capped at $100,000 per year with a maximum total of $300,000 over the three-year funding cycle, and a minimum annual floor of $45,000 is established. Direct administrative costs may not exceed 30 percent (or 12 percent if using a fiscal agent), and all funding is provided on a reimbursement basis intended primarily for direct services rather than administrative overhead. Services must be delivered within Santa Fe, New Mexico, and organizations must commit to biannual reporting and may be required to participate in training and technical assistance opportunities. The evaluation process allocates points across seven criteria: purpose, goals, and objectives (30 points); budget (15 points); proposed timeline (5 points); meeting needs and addressing risks (15 points); agency experience and staff capacity (10 points); data collection and evaluation (15 points); and collaboration (10 points), with additional consideration given for multilingual staff capabilities and local preferences. No set-asides are identified for disadvantaged enterprises.