RFP 739-SL3652458 Pulse Magazine Print Services

Texas Tech University Health Sciences Center (TTUHSC) has issued Request for Proposals (RFP 739-SL3652458) for comprehensive Pulse Magazine print services, targeting vendors capable of providing web-based printing, magazine production, pre-press, and mailing services. The procurement requires printing approximately 35,000 copies per issue (increasing to 55,000 copies, with 35,000 mailed) of a 48-page magazine plus cover, published twice per fiscal year. Specific technical requirements include an 8.5"x11" magazine size with saddle-stitched finishing, utilizing 78.0# OPUS cover stock and 80.0# OPUS SATIN TEXT for inside pages. The initial contract term will run from execution through August 31, 2025, with two optional one-year renewal periods possible through August 31, 2027. Proposals will be evaluated using a weighted criteria system: Project Approach (30%), Experience and Reputation (25%), Key Personnel/Staffing Qualifications (25%), and Pricing Proposal (20%). The RFP's submission deadline is December 17, 2024, with proposals accepted through TTUHSC's TechBid online system or by mail. Vendors must provide a 14-business day turnaround from file receipt to mailing and offer in-house mailing services.

The RFP requires submission of a HUB (Historically Underutilized Business) Subcontracting Plan, indicating a preference for promoting diversity in vendor selection. Proposers must provide detailed pricing structures, including potential additional products/services with minimum percentage discounts off published pricing. While no specific budget amount is listed, the comprehensive nature of the print services suggests a significant contract value. The university will provide a mailing list with each issue to enable vendors to conduct postal analysis and determine actual postage costs. Standard payment terms are Net 30 days, and vendors must cover TTUHSC press view costs and provide hard contract color proofs. Contractors are expected to use varnish finish on covers and accommodate potential variations in mailing quantities as graduates are added annually. Physical sample copies of the magazine can be obtained by contacting TTUHSC staff in Room 325 of the University Center in Lubbock, Texas, facilitating vendor preparation and understanding of the precise print requirements.