RFP 735-2026-4424 JOC for A/C Services/Repairs & Semi-Annual Inspections

Midwestern State University's Purchasing & Contract Management Department is requesting proposals for a Job Order Contract providing air conditioning service, repairs, and semi-annual inspections across the university's 255-acre campus in Wichita Falls, Texas, with proposals due July 21, 2026 at 2:00 p.m. Central Time. Respondents with solicitation values of $100,000 or above must submit a VetHUB Subcontracting Plan.

The scope covers labor, tools, and materials for general AC service work including inspections of AAON units at Killingsworth, Pierce, and Legacy Halls and blower fan house equipment at McCullough-Trigg, with semi-annual inspections scheduled for January and August each year. Respondents must demonstrate mandatory knowledge of state and federal asbestos abatement regulations. Pricing is structured as Time & Materials/Unit Price with hourly rates for technician and helper/laborer categories (both regular and overtime), material markup percentages, and semi-annual inspection fees, all within an annual not-to-exceed limit of $150,000. No guaranteed minimum work volume is specified.

The initial contract term runs from September 1, 2026 through August 31, 2028, with one optional one-year renewal period. Evaluation follows the Best Value Standard under Texas Government Code 2155.074, weighted as proposed labor rates and markup (40%), past performance quality and schedule compliance (25%), prior favorable service to Midwestern State University (20%), overall team approach (5%), and response completeness (5%). A bid deposit of 5% is required for responses of $25,000 or above; a performance bond is required for responses exceeding $100,000. Payment terms allow net 30 days following receipt of goods or invoice, whichever is later. Questions are due July 14, 2026. No pre-bid conference is scheduled. Award is contingent upon availability of agency funds. Wage Determination No. 2015-5263, Revision 29 (effective May 13, 2026) applies, establishing prevailing wage rates for service employees in Archer, Clay, and Wichita counties, including mandatory fringe benefits, paid vacation, paid sick leave under Executive Order 13706, and a federal minimum wage of $13.65 per hour through December 31, 2026 under Executive Order 13658.