RFP 735-2025-4419 Custodial Equipment (Housing)

Midwestern State University's Purchasing & Contract Management Department has issued Request for Proposal (RFP) 735-2025-4419 for custodial equipment specifically designed for campus housing facilities. The procurement seeks to acquire precise equipment including 4 Karcher Armada BRC Carpet Extractors, 4 12-foot Hose Assemblies, 4 Standard Wands, 4 Mesh Carrying Bags, 1 Karcher Scrubber Dryer, 1 Soft White Disc Brush, 8 Karcher Air Blowers, and 3 Kiavac 1750 Touchless Cleaners. The RFP requires no substitutions, used, or refurbished equipment, with delivery to the university's warehouse/central receiving. Proposal evaluation will be conducted using a best value standard, with 65% weight given to overall cost, 20% to the respondent's past performance and qualifications, and 15% to additional services. Key dates include a deadline for questions on July 24, 2025, and a proposal submission deadline of July 31, 2025 at 2:00 pm Central Time. The initial contract term will run from award to delivery, with an anticipated contract period from September 1, 2025 to August 31, 2026, and options for three additional one-year renewal periods.

The RFP emphasizes Historically Underutilized Businesses (HUB) participation and requires vendors to use the Centralized Master Bidders List (CMBL) for proper vendor classification. Respondents must complete an affidavit, provide detailed references, and comply with state regulations including HUB subcontracting requirements and ethics commission reporting. Proposers must affirm compliance with non-discrimination policies and various state and federal regulations. While a specific budget range is not explicitly stated, the procurement allows for as-needed purchases with no guaranteed minimum or maximum compensation. The contract includes provisions for contractor insurance, indemnification, and performance standards, and requires contractors to be free from associations with entities on specific U.S. government watchlists. Vendors must submit written quotes for specific services, which will be approved via purchase order, with invoices to be paid net 30 days in compliance with Texas law.