RFP 3202600075 Trinity IT Closet HVAC

The Texas Workforce Commission is soliciting proposals for the provision and installation of Variable Air Volume (VAV) Heating, Ventilation, and Air Conditioning boxes at its Trinity Facility located at 1117 Trinity Street, Austin, Texas, serving Travis County and multiple Austin City jurisdictions. This Request for Proposals (RFP 3202600075) seeks to upgrade HVAC capacity in IT closets across floors 1 through 5, requiring installation of 78 VAV terminal units total with associated ductwork, diffusers, fire dampers, and integration into the existing Building Automation System (BAS). The project deliverables include demolition of existing ductwork, installation of new medium and low-pressure ductwork with proper fire damper ratings, electronic programmable thermostats with WiFi capability where indicated, and certified testing and balancing by an NEBB, TABB, or AABC certified contractor. Respondents must demonstrate three years of business experience in VAV installation within the past ten years, financial soundness, and a VPTS vendor performance rating above "D," with successful bidders required to obtain performance bonds and liability insurance meeting specified minimums. The evaluation methodology employs best-value selection weighted at 40 percent for cost, 45 percent for past project performance (evaluated through three references at 15 points maximum each), and 15 percent for the project milestone schedule. Critical deadlines include a pre-proposal conference on March 11, 2026, at 11:00 a.m. (attendance optional but recommended), written questions due by March 18, 2026, at 5:00 p.m. Central Time, proposals due April 3, 2026, at 10:00 a.m. Central Time, anticipated notice of intent to award on April 15, 2026, and a contract start date of April 30, 2026, with a maximum project duration of 270 calendar days (90 days for substantial completion plus 90 days for project closeout).

No set-aside designations or restrictions limiting respondent eligibility based on disadvantaged enterprise status are identified in the solicitation documents. The procurement requires firm and fixed pricing with no price adjustments permitted throughout the contract term, and all work must be performed Monday through Friday from 8:00 a.m. to 5:00 p.m. in an occupied building. Contractors must comply with prevailing wage requirements for skilled trades positions and maintain Workers Compensation insurance at statutory limits, Commercial General Liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Employers Liability coverage of $1,000,000 per accident. Work may be performed by the contractor or approved subcontractors with prior written TWC approval, and the contractor must coordinate utility outages and terminal unit installation with 24 inches minimum clearance at controls access enclosures. No incumbent contractor information or existing vendor restrictions are specified in the available documents. The specific award value or budget range for this procurement is not disclosed in the provided solicitation materials; however, contractors should note that Davis-Bacon Act compliance applies to construction contracts, and liquidated damages provisions exist for schedule delays and non-compliance with contract requirements.