RFP 26-039 Lighting Contract

This Request for Proposal (RFP 26-039) is issued by Bibb County Public Schools in Georgia for the installation of LED field lighting systems at seven facilities, including practice fields at six middle schools (Appling, Ballard-Hudson, Howard, Miller, Rutland, and Weaver) and baseball/softball fields at Ed Defore Sports Complex. The lighting systems must meet standard footcandle requirements for practice fields while preventing light trespass to adjacent properties and eliminating safety concerns, with all work complying with NEC 2023 standards and including proper grounding and lightning protection. Bidders must be licensed electricians in Georgia and are responsible for ensuring power stability throughout the project. The evaluation criteria allocate 50 points for cost, 10 points for company overview, 20 points for project timeline, and 20 points for experience, totaling 100 possible points. Key deadlines include a mandatory pre-bid meeting and site visit on April 29, 2026, at 8:00 AM EST, a written questions deadline of May 6, 2026, at 8:00 AM EST, and proposal submissions due May 21, 2026, at 8:00 AM EST via the BONFIRE portal, with board approval anticipated in June 2026. Pricing must remain firm for a minimum of 180 days from the proposal due date, and bids must include separate pricing for each school facility.

Contractors must demonstrate commitment to utilizing minority and small business subcontractors and local labor comprising at least 75% of the on-site workforce, creating a set-aside component favoring disadvantaged enterprises and local participation. All contractors are required to provide Worker's Compensation insurance with statutory limits and commercial general liability insurance of at least $250,000 per occurrence. The contract term is one year with four optional renewal periods, allowing for potential expansion of the relationship beyond the initial award. No incumbent vendor information or current contractor details are specified in the available documentation. The district reserves the right to reject any or all proposals and may utilize the awarded contractor for future project expansions. Specific budget ranges or award values are not disclosed in the RFP documentation. All communications regarding the RFP should be directed to Dr. Elaine M. Wilson-Beverly, Procurement Executive Director, at Elaine.Wilson@bcsdk12.net.