RFP 26-01 Facilitation Services

The State of California is requesting proposals for facilitation services under RFP 26-01, with proposals due September 17, 2026. The contract is anticipated to be a two-year term.

The scope encompasses designing and conducting facilitated sessions for state-sponsored meetings, workshops, and strategic planning sessions; managing group dynamics; documenting outcomes; and delivering comprehensive reports. Vendors must demonstrate experience and qualifications in facilitation methodologies.

The total cost proposal, excluding travel, may not exceed $120,000 over the two-year period. Travel costs are capped at $1,750 per year ($3,500 total for two years) and must be submitted separately with original receipts; reimbursement rates are limited to those prescribed by the California Department of Human Resources for excluded state employees. All travel itineraries require advance written approval from the Commission's Contract Manager. Vendors must submit itemized cost breakdowns organized by task, including direct labor (with hours and hourly rates), subcontractors, materials, and indirect costs, with separate tracking for Year 1 and Year 2. Cost proposals remain valid for 90 calendar days following the proposal due date.

The RFP may include set-asides for small businesses, disabled veteran-owned businesses, or other designated categories as mandated by California procurement regulations. Vendors must comply with all state requirements regarding insurance, bonding, references, and procurement standards. The award may go to a single vendor or multiple vendors based on evaluation of experience, qualifications, cost-effectiveness, and demonstrated expertise in facilitation methodologies. Contract continuation or expansion based on performance is subject to terms outlined in the final award document.