Citywide Facilities Management Consulting Services

The City of Eastvale, California is soliciting proposals for Citywide Facilities Management Consulting Services under RFP 26-121PW, with proposals due November 30, 2026 at 4:00 p.m. Pacific Time. Interested firms must first return a signed non-disclosure agreement by November 11, 2026 at 4:00 p.m. Pacific Time to receive the document package on November 12.

The engagement develops a Facilities Maintenance Program for the Civic Center and other municipal facilities, including City Hall (52,340 SF), Library (25,599 SF), Police Station (22,021 SF), Civic Park and Plaza, Pocket Park, Fire Stations 27 and 31, and a new surface parking lot. Deliverables include asset registries, preventative maintenance schedules, standard operating procedures, annual operating cost estimates, and technical specifications for future outsourced maintenance procurement. Phase 1 is the primary focus, and Phase 2 facilities will be scoped separately. An optional task requires one year of owner's representative services to support implementation.

Minimum qualifications require ten years of continuous business operation, ten years of relevant facilities management consulting experience, ten comparable municipal or institutional maintenance program assignments, and a project manager or team lead with five comparable assignments. Proposers must supply five professional references. Required insurance includes commercial general liability of $2,000,000 per occurrence, professional liability of $2,000,000 per claim and aggregate, and workers' compensation at statutory limits.

Proposers must submit a fixed lump-sum fee for Phase 1 and a separate optional fee for owner's representative services. The RFP prohibits reimbursement of travel, mileage, parking, lodging, meals, and other business expenses, which proposers must absorb in their fees. Proposals remain valid for 180 days after the deadline. Phase 1 work runs February 1 through April 30, 2027, with anticipated City Council approval on or about January 27, 2027.

Evaluation weights Understanding of Scope of Work and Quality of Proposal at 20 percent, Past Performance at 30 percent, Project Plan at 40 percent, and Proposed Fee at 10 percent. Up to 20 bonus points are available for oral presentations, and the City may interview shortlisted firms. Questions and exceptions are due November 18, 2026 at 4:00 p.m. Pacific Time.