RFP 25-19282-MA Ultrasonic Meters, Products & Services

The City of Lubbock, Texas is issuing a Request for Proposals (RFP 25-19282-MA) for ultrasonic water meters, products, and services, targeting an upgrade from existing positive displacement water meters to advanced ultrasonic technology. The procurement involves comprehensive meter installation and replacement, with specific quarterly and annual delivery requirements across seven meter sizes ranging from 1-inch to 10-inch units. Proposers must demonstrate at least 20 years of water metering manufacturing experience and provide three utility references for similar large-scale projects completed within the past five years. Meters must comply with AWWA C715-18 standards, achieve specific accuracy metrics (1.5 percent for normal flow, 3 percent for low flow), include 15-to-20-year battery life, and operate at maximum pressure ratings between 250-300 psi depending on meter size. The evaluation criteria will emphasize relevant experience (30 points), product specifications and performance (30 points), level of service (20 points), proposal pricing (15 points), and team qualifications (5 points). A pre-proposal meeting is scheduled for January 8, 2026, at 11:00 a.m. via Zoom, with sealed proposals due by January 15, 2026, at 3:00 p.m. to the Director of Purchasing and Contract Management.

The contract term is one year with four optional one-year renewal extensions, and the City reserves the right to award to the most advantageous proposal and potentially conduct oral presentations with short-listed respondents. No specific set-aside designations were mentioned in the documentation. The procurement targets integration with existing Itron Advanced Metering Infrastructure (AMI) and Oracle Field Service systems, indicating a preference for vendors capable of seamless technological compatibility. While no specific award value was explicitly stated, the procurement involves significant meter quantities: 675 units of 1-inch, 100 units of 2-inch, 50 units of 3-inch, 50 units of 4-inch, 5 units of 6-inch, 5 units of 8-inch, and 2 units of 10-inch meters. The City offers an optional Interlocal Purchasing provision allowing other Texas governmental entities to potentially purchase under the same contract terms. Pricing will be subject to potential adjustments based on Consumer Price Index or Product Price Index changes, with initial pricing guaranteed for six months following City approval. Importantly, the City provides no volume or compensation guarantees, with all contract payments subject to annual City Council appropriation.