RFP-2425-110 School Bus Cameras System

North Clackamas School District No. 12 has issued Request for Proposals (RFP No. 2425-110) for a comprehensive School Bus Camera System covering 183 buses of varying types, including 18 Type A, 48 Type C small, 47 Type C large, and 70 Type D buses. The procurement seeks a high-definition DVR and camera system with real-time recording, GPS tracking, remote monitoring, and comprehensive bus coverage with minimal blind spots. Required system capabilities include automatic WiFi data transfer, cloud storage integration, minimum 4TB storage capacity, and a mandatory 3-year warranty on all components. Proposals are due January 17, 2025, at 12:00 PM Pacific Time, with a Notice of Intent to Award scheduled for February 7, 2025, and contract commencement on February 14, 2025. The evaluation criteria is comprehensive, including Total Cost to District (200 points), Firm Experience and Quality of Service (200 points), Compliance with RFP Requirements (200 points), and an optional Demonstration phase (200 points). Technical requirements mandate WPA2 encryption, MP4 and .MOV video formats, 1TB minimum SD card storage, and in-person training.

The district encourages participation from minority-owned, women-owned, emerging small, and veteran-owned businesses, though no specific set-aside percentages are designated. Current infrastructure includes Google Drive for local storage, Verizon OBD ports, and existing Seon and REI camera systems that will be removed prior to new installation. Cisco access points supporting 2.4 GHz and 5 GHz bands are planned for the bus yard. Required insurance coverage includes $1 million Commercial General Liability per occurrence with a $3 million aggregate. While a total project budget is not explicitly stated, the contract requires comprehensive pricing for implementation, three years of licensing, and maintenance. Following proposal evaluations, Radio Engineering Industries (REI) has been identified as the highest-scoring vendor and is anticipated to be awarded the contract pending successful negotiations. The installation will be performed at 15628 SE 102nd Ave, Clackamas, Oregon, with work scheduled during weekends or after 5:00 p.m. on weekdays.