School Bus Cameras RFP -2425-110.pdf

Request for Proposals

School Bus Cameras System

Solicitation No. 2425-110

Proposal Due: January 17, 2025, 12:00 PM Pacific Time

North Clackamas School District No. 12 12400 SE Freeman Way, Milwaukie, Oregon 97222

NORTH CLACKAMAS SCHOOL DISTRICT No. 12

REQUEST FOR PROPOSALS

Introduction

North Clackamas School District (NCSD) is soliciting Proposals (RFP) for a School Bus camera System, including related items and services such as the training of installation of Digital Cameras on our 183 school buses district-wide. This proposal aims to bring our current fleet of District buses up to a district standard for Security Cameras, including the training and installation and maintenance of the cameras on all buses.

Each bus should be equipped to connect to the district WiFi network upon entry of the bus lot, allowing for automatic downloading of security camera footage to a centralized server. The onboarding NDVR should have sufficient local storage capacity to retain a full day’s worth of footage before retaining to the hub for download. Once Video files are downloadable the central server, they may be overwritten by the next day’s footage.

See Project Overview/Scope of Work/Specifications for additional information.

About the District North Clackamas School District is Oregon’s sixth-largest school district and spans more than 40 square miles just southeast of Portland, Oregon. The District services the communities of Milwaukie and Happy Valley, along with other parts of Clackamas county. NCSD is a Pre-K through twelfth grade district serving 32 schools and approximately 17,000 students. The seven-member School Board has the oversight, responsibility, and control over all activities related to the District. NCSD is committed to examining and improving our system by affirming students’ many identities while building inclusive, barrier free schools and workplaces.

For more information on the District, please visit www.nclack.k12.or.us.

Single Point of Contact/Issuing Officer

The Issuing Officer for this Request for Proposal (RFP) is Gustavo Chávez, Senior Purchasing Specialist and the Single Point of Contact (SPC) for the District for all process and contract questions as well as technical requirements, protests, and any other provision.

SPC/Issuing Officer: Gustavo Chávez Senior Purchasing Specialist 12400 SE Freeman Way Milwaukie, Oregon 97222 Phone: 503-353-6139 E-mail: chavezcardenasg@nclack.k12.or.us

Anticipated RFP Schedule

The District anticipates the following general timeline for this RFP. The District reserves the right to change the schedule for dates prior to the Notice of Intent to Award through a written addendum. The anticipated dates for the Notice of Intent to Award and subsequent dates are approximate and subject to change at the discretion of the District.

Issuance of RFP documents December 3, 2024 Deadline for Proposal Submission Jan 17, 2025, 12:00 PM PST Project Demonstration of finalists TBD Notice of Intent to Award February 7, 2025 Commencement of Contract February 14, 2025

A pre-proposal meeting will not be held for this solicitation.

Project Overview/Scope of Work/Specifications

The district is looking to install cameras of a high-definition DVR and camera system for a fleet of 183 buses, providing robust real-time recording, GPS tracking, and remote monitoring capabilities. Each bus will be fitted with cameras designed to capture comprehensive views, ensuring coverage with minimal blind sports to enhance both student safety and accountability. The camera system must support seamless data management and be stored in a prescribed cloud storage method with the ability to archive, store, timestamp, and integrate with essential district systems.

The following describes the scope of services and performance standards that the selected vendor will be expected to meet.

Video And Image Quality

● High-Definition Recording: 1080p resolution on all channels, with support for Ultra High Definition (up to 4K) on select channels.

● Frame Rate: Up to 30 fps per channel, ensuring high-quality footage.

● Bit Rate: 40 Mbps to maintain video clarity.

● Triple Streaming: Supports high-quality recording and efficient network streaming.

● Wide dynamic range: to optimize image clarity.

● Backlight compensation: Automatically adjust for backlight glare

● IR Illuminator: Eliminates hotspots and enhances visibility in low-light settings.

● Day/Night viewing: ensure clear footage in varying lighting conditions.

● 8-Channel Input Capacity: This system accommodates up to 8 cameras, with options for dual dashboard, front-facing, and rear-facing cameras, clear views (interior) of every seat, stop-arm view, and other exterior cameras. Stop-arm cameras must comply with the Oregon Department of Education's Minimum Standards for School Buses and be no more than 3” in height.

Storage and Data Management

● 4TB hard drive for extended data storage (optional solid-state drive available).

● Minimum data retention of two weeks, extendable to 30 days.

● Removable hard disk with USB 3.0 interface for data access and transfer.

● SD card option for simultaneous or mirrored recording.

● Compliance with non-proprietary video management platforms and integration with District vehicle diagnostics data.

● Ability to blur non-stationary objects and mark events for archive and timestamp playback.

Connectivity and Communication

● Communication module with 4G LTE cellular and 5G-ready capabilities, Wi-Fi compatibility (802.11a/b/g/n/ac).

● Optional internal GPS receiver or external GPS for real-time vehicle tracking.

● Front panel LAN port for DVR configuration, camera adjustments, and direct access to video feeds.

● Front panel composite audio/video outputs for local DVR setup and camera adjustment using a USB mouse.

● Vehicle Interface (J1939) for in-vehicle network integration, including sensor inputs for brakes, turn signals, and other vehicle data.

Camera Hardware and Configuration

● System capable of supporting 8 cameras, including interior and exterior views with minimal blind spots.

● Durable, tamper-proof, fire-resistant design with shatter-resistant lenses and waterproofing for exterior cameras.

● Adjustable audio with the ability to capture dual dashboard views and archive footage.

● Mounting flexibility with options for surface and recessed installations, as well as adjustable angles to cover a wide field of view.

● Compliance with military-grade shock and thermal testing, with operational reliability from 40 to 160 degrees Fahrenheit.

● Allow for automatic downloading of security camera footage to a centralized server.

● Ultra-wide frame Ultra-wide frame views provide comprehensive coverage with minimal blind spots.

● The array of views offers adjustable positioning for tailored camera coverage.

● The adjustable audio feature allows for customization to meet recording needs.

System software and operation

● Smartphone and tablet compatibility for easy configuration.

● GPS mapping and built-in accelerometer for vehicle tracking and event marking.

● Real-time customer support for system operation and troubleshooting.

● Video recording begins automatically when the vehicle ignition is turned on and operates seamlessly in varied environmental conditions.

● Power off delay with auto data transfer capabilities when connected to Wi-Fi, including auto upload to on-premises storage.

Warranty/Support/Corporate

● All provided equipment shall include a four-year warranty.

● Supplier must provide 24/7/365 in-house technical support at no charge. A live technical support person is required to answer inbound phone calls 24/7/365.

● District should not have to provide technical, nor cloud support.

● Supplier must offer no-cost exchange program during the warranty period where replacement product is sent immediately with second day freight paid along with a pre-paid freight label for the free return of defective equipment.

● Supplier must be ISO 9001:2015 certified.

● The District must be able to provide existing or contract with a wireless provider of their own choosing, if a continuous cloud upload solution (5G/LTE) is chosen.

Installation and Additional Services

● Contractor to supply all necessary installation cables and harnesses.

● 5-year warranty on all components with a responsive service plan.

● The system operates reliably after sudden power loss, maintaining data integrity and preventing damage.

Training:

● Factory-authorized training in operation and maintenance of School Bus Digital Cameras shall be given to our 7 School Bus District Mechanics, our 7 School District Trainers and Designated Personnel.

Addition requirement

● System must be capable of operating on a 12-volt power source.

● Support integration with vehicle diagnostics (speed, lights, brake usage, stop sign activation).

● Wireless access point compatibility and wireless data transfer upon connection to the District's on-premises Wi-Fi network.

● Power surge protection to ensure continuous recording despite sudden power interruptions.

Contract Deliverables

● Installation of DVR camera systems across 183 buses.

● Ongoing system maintenance and software updates throughout the contract duration.

● Comprehensive support for all features and services listed above.

Bus Fleet Types

● The district’s fleet consists of the following bus types.

Bus Type Type A (holds 16-30 students) 18 Type C (Small 30 students) 48 Type C (Large 84 Students) 47 Type D (77-84 students, also used for activity trips that need storage underneath) 70

Total Buses 183

Submission Date and Location

Proposals shall be submitted to chavezcardenasg@nclack.k12.or.us and the email subject line and file names should include the Proposer’s name and solicitation number and may include any additional identifying information.

If the Proposer is declaring any information included in the Proposal as Proprietary (see Public Record section of this RFP for details), an additional copy with all identified Proprietary information redacted shall also be included in PDF format.

The proposals must be received by the District by 12:00 PM on January 17, 2025.

Proposals received after the specified date and time will not be given further consideration.

n Obtaining Solicitation Documents and Addenda

The RFP and any attachments or supporting documents are available from Oregon Buys at www.oregonbuys/gov. RFP documents will not be mailed to prospective Proposers.

The Issuing Officer can also be contacted with questions regarding document access or to view a hard copy of the solicitation documents.

Any modifications, clarifications or revisions will be addressed and issued in addenda;

District must receive requests for changes in writing a minimum of seven working days prior to the deadline for submitting proposals. Responses to questions received after this date will be at the discretion of the District.

Proposers are solely responsible for checking OregonBuys for the issuance of any addenda prior to submitting a proposal. Proposer will still be held responsible for all addenda/changes to the documents and may be considered non-responsive if their proposal does not reflect those addenda/changes. Addenda are incorporated into the RFP by this reference.

mailto:chavezcardenasg@nclack.k12.or.us

Requests for Change of Requirements or Contract Terms

Proposers shall promptly notify the District of any ambiguity, inconsistency, or error which they may discover upon examination of the Request for Proposal documents. Any request for an explanation regarding the meaning or interpretation of requirements, contract document or other documents must be in writing, with sufficient time for the District to reply before the proposal due date. The District may choose not to provide an explanation. Explanations shall be made in the form of addenda and shall be published to OregonBuys. Oral explanations and comments shall not be binding.

Any Proposer that believes a requirement or contract term is unnecessarily restrictive or limits competition may submit a protest setting out the language for which change is sought and indicating the document title, page and, Section or Subsection where the language is located. To be considered, the protest must include a detailed statement of the legal and factual grounds for the protest, a description of the resulting prejudice to the Proposer if the protest is not granted, and the proposed change. A Proposer who fails to submit a protest relating to contract terms at least 7 days before due date may not request different contract terms if awarded the contract.

Protests

Protest regarding this solicitation must be submitted not less than 7 calendar days prior to closing, except that protests of an addendum are due 5 calendar days after the issuance of the addendum. A request for a change to any portion of this Request for Proposals is considered a protest.

Protests of Notice of Intent to Award or the final Award must be in writing and made within 7 calendar days of the issuance of each respective notification. If a Proposer does not protest the Notice of Intent to Award, they will not be able to protest the Award.

Protests shall be delivered to North Clackamas School District No. 12, Attn: Gustavo Chávez, 12400 SE Freeman Way, Milwaukie, Oregon 97222. Protest procedures are set forth in NCSD Public Contracting Rule 47-0730. Protests shall be handled in accordance with applicable laws and rules.

Modification / Withdrawal

Unless otherwise specified, modification of a Proposal will not be permitted; however, a Proposer may withdraw the Proposal at any time prior to the scheduled closing date and time for receipt of Proposals (Proposal due date). Proposals may be withdrawn in person or by written request to the Issuing Officer as described below. Withdrawal of Proposal shall not disqualify the Proposer from submitting a Proposal prior to the Proposal due date defined in this RFP.

A Proposer may withdraw its Proposal prior to the Proposal due date by submitting written notice on Proposer’s letterhead signed by an authorized representative. The notice must include the name and telephone number of the Proposer’s representative that will be contacted to arrange for the Proposer to retrieve the withdrawn Proposal.

A Proposer may withdraw its Proposal in person prior to the Proposal due date upon presentation of identification and evidence of authorization to act for Proposer. If possible, the District will return all Proposal materials at the time an in-person withdrawal is presented.

Cooperative Procurement

The Proposer agrees to extend identical goods and services under the same prices, terms, and conditions to all public agencies. A public agency wishing to utilize like services will execute its own contract with the Contractor for its requirements and may negotiate the terms of that contract in accordance with its own requirements. Any proposer by written notification included with their Proposal, may decline to extend the services, prices and terms of this RFP to any and/or all other public agencies.

Responsiveness, Rejection/Cancellation

The District may, at its discretion, reject any Proposal that does not substantially comply with the requirements set forth in the RFP. The District may reject any Proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject for good cause any or all Proposals or cancel the RFP at any time before execution of the contract by both parties if rejection or cancelation is deemed to be in the public interest as determined by the District.

If a Proposal is entirely or predominately labeled as “Proprietary”, the Proposal may in the sole discretion of the District, be deemed non-responsive. Unless the District, in its discretion, determines that a submitted Proposal is not in substantial compliance with ƒRFP requirements, unintentionally incomplete, qualified, or omitted responses to Proposal sections will be dealt with as a matter of Proposal scoring as opposed to responsiveness.

The District may waive minor informalities and irregularities.

Duration of Proposals

Proposals must remain valid for at least 60 days. Proposals must be signed by an official authorized to bind the proposer.

Public Record and Property of the District

With the exception of Proposals that are withdrawn prior to the Proposal due date or Proposals submitted past the Proposal due date, all information submitted by a Proposer in response to this RFP shall become the property of the District and will not be returned to the Proposer. All copies of properly-withdrawn or late Proposals will be returned to the Proposer unopened.

All documents received by the District are subject to public disclosure after the District completes the selection process. Information deemed by the Proposer as exempt under Oregon’s public records law should be clearly marked by the proposer as “Proprietary”.

Marked pages should be placed in a group separate from the remainder of the proposal. The District will make an independent determination regarding exemptions applicable to information that has been properly marked and segregated. The District will attempt to maintain the confidentiality of materials clearly marked “Proprietary” to the extent allowable under Oregon public records law.

Incurring Costs

The District is not liable for any cost incurred by Proposers prior to issuance of a contract. Proposers responding to this RFP do so at their own expense and the District will not reimburse any expense incurred by Proposers or any other party in the preparation or submission of a response to this RFP.

Business Inclusion and Diversity

Minority-owned, Women-owned, Emerging Small and Veteran Owned business enterprises are encouraged to submit a proposal. Proposers are encouraged to involve participation of small, minority-owned, women-owned and service-disabled veteran business enterprises. A directory is available from the Certification Office for Business Inclusion and Diversity (COBID) by telephone, 503-986-0075, or web site at:

https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx.

Negotiations and Contract

The District reserves the right to negotiate a final Contract that is in the best interest of the District. At completion of the evaluation process, the District will notify Proposers of its intent to award a contract. The District will attempt to reach final agreement, including a detailed scope, project schedule and fee schedule with the highest scoring Proposer. If it appears agreement cannot be reached, the District, in its sole discretion, may terminate negotiations and reject the Proposal. The District may then attempt to reach a final agreement with the second highest scoring Proposer. The negotiation process may continue in this manner through successive Proposers until an agreement is reached or the District terminates the contracting process.

Selection Process The District reserves the right to select one or more service provider(s) on the basis of the proposals or to conduct interviews/demonstrations with the highest qualified proposers following evaluation and scoring of the proposals, whichever is determined to best serve the needs of the District. The District reserves the right to seek clarifications of any or all proposals. Failure to respond in a timely manner to any such questions or requests may be grounds for elimination of the Proposer from further consideration. The District may request additional information or make such independent investigations that, in the District’s sole discretion, it deems necessary or advisable to determine the responsiveness and responsibility of any Proposer. The District may obtain information from any legal source for clarification of any Proposal or for information regarding any Proposer. The District reserves the right to research and investigate references, including customers other than those listed in the Proposer’s submission.

https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx

Proposal Evaluation Criteria and Scoring The evaluation and scoring will be based on how well the proposed solution meets the needs of the project as well as the technical and administrative capabilities of the proposal. The Proposer with the highest total score shall be recommended to Board by the Evaluation Committee for award assuming all other applicable criteria are met. If demonstrations are conducted, there will be an additional 200 points available. The following criteria will be used in scoring the proposals:

● Total Cost to the District Max. Points: 200 Score ____ The proposal that accomplishes the stated objectives and tasks at the lowest cost will receive the highest points for this criterion.

● Firm, Experience, and Quality of Service Max. Points: 200 Score ____ Evaluate the firm’s experience and ability to perform the work. Consider references and any knowledge of the firm provided by other clients which may not have been listed as references.

● Compliance with the requirements of the RFP Max. Points: 200 Score ____ Evaluate the extent proposed system meets the district requirements, which should include clear objectives, a detailed timeline, resource allocation, and ongoing monitoring to ensure success. How will the firm support the District in communicating with staff and what type of ongoing support will be available.

● Demonstration (optional) Max. Points: 200 Score: ____ If a demonstration is held, the District will recalculate the entire proposal and add points for platform performance (200 points available, if held).

TOTAL SCORE

Proposal Contents

Proposals are to include, but not necessarily be limited to, the content listed below. The volume, or size of the proposal, should be consistent with the relative size of the project.

Concise proposals without needless duplication are encouraged. Ensure responses address how the minimum qualifications are met.

1. Letter of transmittal. The proposal must include an introductory letter attesting to the accuracy of the proposal and signed by an individual authorized to execute binding legal documents on behalf of the proposer. The letter should include name of firm, RFP contract person, email address, mailing address, telephone number, and must be signed by person authorized to bind the firm.

2. Proposer Information and Certifications. Place a signed copy of Attachment B – Proposer Information and Certifications immediately behind the letter of transmittal.

3. Project Understanding and Approach. Describe the proposed system and software and explain how it meets the District's needs outlined in the scope of work and how it will be implemented and supported to fulfill those requirements.

4. Implementation Plan. Provide a detailed description of an implementation and communication support plan, including sample implementation materials and ongoing support.

5. Firm, Experience and Quality of Service. Provide a description of the company, including a brief history, size, locations, number of years in business.

Disclose any employees or owners that may have a conflict of interest (financial or personal) and the nature of such conflict.

Provide reference contract descriptions, a minimum of three references similar in nature to the proposed work, including contract dates, measures that indicate quality and success, and a client reference name, contact person, and phone number.

6. Cost Proposal. Provide a cost proposal to perform the scope of work. Include all other implementation initial costs, and any ongoing costs (ie. licensing, maintenance, etc) for the first 3 years. Describe how District would be billed and what detail would be provided for those billings. Clearly describe any deviation from the listed scope of work that would significantly affect costs. Separate the cost of any proposed optional services or products from the cost of services and goods required for implementation. The format for the cost proposal is to be selected by the Proposer.

Limitations:

● Proposal is limited to a total of 11 pages of text, including the letter of transmittal and Proposal Information certification (attachment B).

● The limitation does not apply to covers or dividers unless they are used to convey project information. Any 11 X 17 pages will be counted as two pages. A two-sided page counts as two pages.

● Pages beyond these page limitations will not be evaluated.

● Proposer shall number the pages in consecutive order.

● Proposal text shall be legible. Arial typeface is preferred, but not required.

Minimum font size of 11 point.

● The RFP name, Project Number, and Proposer shall be shown on the cover of Proposals.

● Links to additional information are not allowed as part of initial submission and will not be evaluated.

This agreement is between the North Clackamas School District 12, hereafter called “District”, and XXXXX, hereafter called “Contractor”.

Administrators of this agreement are:

Contractor North Clackamas School District 12 (NCSD) Administrator: Administrator:

Title: Title:

Organization: Unit:

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

Federal ID #:

1. Purpose The purpose of this agreement is to provide the contractual details between the Contractor and District regarding the

XXXX .

2. Effective Date and Duration This agreement shall become effective on the date all required signatures are obtained. Unless earlier terminated, amended or extended, this agreement shall expire when Contractor’s completed performance has been accepted by District or MONTH DAY, YEAR, whichever is sooner. This contract may be renewed upon mutual agreement of the parties for up to XX (XX) additional years.

3. Statement of Work The Statement of Work, including the delivery schedule for the work, is contained in Exhibit A attached hereto and by this reference made a part hereof.

4. Consideration A. District agrees to pay Contractor, from available and authorized funds as provided in paragraph 8, the sum of up to $X,XXX.00 for accomplishing the work required by this agreement. The maximum, not-to-exceed compensation payable to Contractor under this agreement, which includes any allowable expenses, is $X,XXX.00.

B. Any interim payments to Contractor shall be made only in accordance with the schedule and requirements in Exhibit A.

5. Subcontracts Contractor shall not enter into any subcontracts for any of the Work required by this Contract, or assign or transfer any of its interest in this Contract, without District's prior written consent. District’s consent to any subcontract shall not relieve Contractor of any of its duties or obligations under this Contract. The provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors and permitted assigns, if any.

6. Amendments The terms of this Agreement shall not be waived, altered, modified, supplemented or amended, in any manner whatsoever, except by written amendment signed by the parties. The amendment shall be effective as of the date on which every party has signed the amendment and all requisite approvals are obtained. All amendments to this Agreement shall comply with applicable statutes and administrative rules.

7. Termination A. This agreement may be terminated by mutual consent of both parties, or by either party upon thirty (30) calendar day’s written notice.

B. The District may terminate this agreement effective upon delivery of written notice to the Contractor, or at such other date as may be established by the District under any of the following conditions:

1. If District funding is not obtained and continued at levels sufficient to allow for purchase of the specified services. When possible, and when agreed upon, the agreement may be modified to accommodate a reduction in funds.

2. If federal or state regulations or guidelines are modified, changed or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this agreement, or are no longer eligible for the funding proposed for payments authorized by this agreement.

3. If the Contractor fails to perform the work specified herein, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from the District, fails to correct such failures within ten (10) days or such longer period as the District may authorize.

8. Funds Available and Authorized The District certifies at the time the agreement is written that sufficient funds are available and authorized for expenditure to finance costs of this agreement within the District’s current appropriation and limitation. Contractor understands and agrees that District’s payment of amounts under this agreement attributable to work performed after the last date of the current biennium is contingent on District receiving appropriations, limitations, or other expenditure authority sufficient to allow District, in the exercise of its reasonable administrative discretion, to continue to make payments under this agreement. In the event the District fails to have sufficient appropriations, limitations, or other expenditure authority, District may terminate this agreement without penalty or liability to the District, effective upon the delivery of written notice to the Contractor, with no further liability to Contractor.

9. Access to Records The District, and its duly authorized representatives shall have access to the books, documents, papers and records otherwise privileged under law of the Contractor which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts, and transcript.

10. Compliance with Applicable Law Contractor will comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Work under this Contract. Without limiting the generality of the foregoing, Contractor expressly agrees to comply with (i) Title VI of the Civil Rights Act of 1964; (ii) Section V or the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659.425; (iv) the Fair Labor Standards Act; (v) the Occupational Safety and Health Act of 1970; (vi) all regulations and administrative rules established pursuant to the foregoing laws; and (vii) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations.

11. Sensitive Information Except for information that is already a matter of public record, CONTRACTOR shall not publish or otherwise disclose, except to District or as otherwise required by law, any information or data obtained hereunder from private individuals, organizations, or public agencies in a publication wherein the information or data furnished by or about any particular person or establishment can be identified, except with the written consent of such person or establishment. Information concerning the business of the District, its financial affairs, and its relations with its clients and employees, as well as any other information that may be specifically classified as confidential by the District, shall be kept confidential. CONTRACTOR shall instruct its employees and subcontractors to keep such information confidential by using the same care and discretion that they use with similar information that the CONTRACTOR designates as confidential.

12. Alcohol/Drug/Firearm Policy District prohibits the use of drugs, tobacco, alcohol, or firearms on District property.

13. Indemnification Contractor shall defend, indemnify, and hold District, its officers, agents, and employees harmless against all liability, loss, costs, or expenses, including attorney’s fees, and against all claims, actions, or judgments based upon or arising out of damage or injury (including death) to persons or property caused by any act or omission of an act sustained in any way in connection with the performance of this agreement or by conditions created thereby, or based upon violation of any statute, ordinance, or regulation. This contractual indemnity provision does not abrogate common law or statutory law liability and indemnification to District, but is in addition to such common law or statutory law provisions.

14. Insurance As evidence of the insurance coverage required by this contract, the Contractor shall furnish Certificate(s) of insurance to the District before final award can be authorized. The insurance coverage required under this contract shall be obtained from acceptable insurance companies or entities. The contractor shall be financially responsible for all deductibles, self-insured retention and/or self-insurance included hereunder. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this contract:

X Commercial General Liability Insurance covering bodily injury and property damage. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $3,000,000.

Automobile Liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $1,000,000.

Professional Liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $1,000,000.

Abuse & Molestation. Contractor will obtain or update policy to have endorsement for abuse and molestation to the general liability insurance to the amount of $1,000,000 with aggregate limit of $2,000,000.

Data Security & Privacy “Cyber” Liability. Combined single limit per occurrence shall not be less than $1,000,000.

Each annual aggregate limit shall not be less than $1,000,000.

All subject employers working under this contract are either employers that will comply with ORS 656.017 which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers, or employers that are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at contractor's expense, and keep in effect during the term of this contract, Employers Liability insurance with a limit of not less than $1,000,000 per each occupational accident/disease. The Commercial General Liability and Automobile Liability insurance coverage required for performance of the contract shall include North Clackamas School District, its divisions, officers, and employees as Additional Insured but only with respect to the Contractor's activities to be performed under this contract.

15. Independent Contractor Status This Contract is not intended and nothing contained herein shall be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association between District and Contractor, but is rather an agreement between independent parties, these being District and Contractor. Contractor shall provide information requested in Exhibit B.

16. Background Check Certification Contractor shall ensure that employees and agents with the opportunity for direct, unsupervised contact with students have successfully passed a nationwide background check. Employees or agents convicted, or arrested without resolution, of the crimes listed in ORS 342.143(3)(a), constitutes failure of the background check. Contractor must comply with all Senate Bill 155 requirements, including, but not limited to, providing District requested information for any of Contractor’s employees, volunteers, or agents, who have the potential for unsupervised contact with District students, and providing requested information for new employees, volunteers, or agents to be cleared by District before they begin work with District.

17. Merger Clause This agreement constitutes the entire agreement between the parties. No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given.

There are no understandings, agreements or representations, oral or written, not specified herein regarding this agreement. Both parties, by the signature below of its authorized representative, hereby acknowledges that s/he has read this agreement, understands it and agrees to be bound by its terms and conditions.

SIGNATURES

North Clackamas School District XXXXXX

Name: Gwen Chapman Name:

Title: Director of Business Operations Title:

Signature: Signature:

Date: Date:

ATTACHMENT B — PROPOSER INFORMATION AND CERTIFICATIONS

Proposer’s Name (printed):

Address: City, State, Zip:

Proposer Clarification Contact Person: ___________________________ Telephone: _______________ Email:

Oregon Secretary of State Business Registry Number (if required): _____________________

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A, as modified by Addenda, if any.

2. Proposer acknowledges receipt of any and all Addenda to this RFP.

3. If awarded a Contract, Proposer agrees to comply with all provisions of the RFP and meet the performance standards set forth in the Contract.

4. Proposer has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State.

5. They have knowledge regarding Proposer’s payment of taxes and by signing below hereby certify, to the best of their knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS

305.620 and ORS chapters 316, 317 and 318.

6. Proposer does not and shall not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin.

Proposer shall comply with Title Vi of the Civil Rights Act of 1964, with Section V of the Rehabilitation Act of 1973, and with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Proposer shall comply with the Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 and any subsequent amendments, ORS 659A, and all regulations and administrative rules established pursuant to those laws.

7. Proposer has not and shall not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a minority-owned business, a woman-owned business, emerging small business, or a veteran owned business or controlled by or that employs veterans.

8. Proposer and Proposer’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

B. the government wide exclusions lists in the System for Award Management found at:

https://sam.gov/content/home

9. Proposer certifies all contents of the Proposal (including any other forms or documentation, if required under this RFP), and this Proposal Cover Sheet are truthful http://www.treasury.gov/ofac/downloads/sdnlist.pdf https://sam.gov/content/home and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

10.Proposer understands any statement or representation made in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

11.Proposer acknowledges these certifications are in addition to any certifications required in the Contract at the time of execution.

Authorized Signature Date

(Printed Name and Title) Email Address