RFP 24-51 Cloud-based Visitor and Volunteer Tracking Solution (Annual Contract)

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The Savannah-Chatham County Public School System (SCCPSS) in Georgia is seeking a qualified firm to provide a cloud-based visitor and volunteer tracking solution through a Request for Proposals (RFP 24-51). The solution must include the ability to handle student attendance check-in and check-out, as well as provide hardware kiosks for each school. The RFP outlines detailed minimum requirements for the volunteer applications, tracking, and screening software. The contract term is for one year, with options to extend for two additional one-year periods. Proposals are due by June 6, 2024, and the district will award the contract to the most qualified firm submitting a responsive proposal.

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The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. It also does not provide information on any incumbent vendors or current contractors. The RFP does not specify the award value or budget range for this procurement, and details on funding sources are not provided. The district currently uses multiple systems and vendors for these services, including Transact Communications, LLC/APP Garden, and Navigate360's School Check-in, but has not fully vetted any solution that meets all the requirements outlined in the RFP.