RFP 2026-P07 Grant Writing and Management Services Pool

Hays County, Texas is conducting a competitive Request for Proposals (RFP 2026-P07) to establish a pre-qualified pool of grant writing and management services providers. The county seeks firms capable of providing comprehensive grant writing, grant management, and program administration services for capital improvement projects funded through federal and state grant programs, including FEMA Hazard Mitigation, Texas General Land Office Community Development Block Grant, and Texas Water Development Board grants. Respondents must demonstrate at least five years of experience in grant writing and management services for government entities, with a Task Leader having a minimum of three years' experience managing transportation project grant applications. Proposals are limited to 30 pages and will be evaluated on three criteria: Capacity to Perform (40 points), Experience of the Company (30 points), and Contract Methodology (30 points), totaling 100 possible points. Key deadlines include January 20, 2026, at 5:00 p.m. for written questions, and January 29, 2026, at 10:30 a.m. Central Time for proposal submission, with an anticipated contract award in March 2026.

The procurement does not appear to have specific set-aside designations, but respondents must complete various compliance documents including Historically Underutilized Business (HUB) practices acknowledgment. Four pre-qualified firms have already been identified through a previous qualification process: iParametrics, Langford Community Management Services, The Ferguson Group, and Weaver and Tidwell. Firms must submit extensive compliance documentation, including debarment certifications, conflict of interest questionnaires, and verifications related to Israel boycotts, energy company boycotts, and firearm company discrimination prohibitions. While no specific contract value is mentioned, the solicitation indicates that individual project selections will be made by county directors or elected officials, with professional services agreements requiring Commissioners Court approval. The creation of the pre-qualified list does not guarantee any contracts will be awarded, and Hays County reserves the right to accept or reject all proposals.