ESBD_480980_1769562127370_Addendum 1 - RFP 2026-P07.pdf
PDF 186 KB Posted
- Solicitation number
- RFP2026-P07
- Issued by
- Hood County, Texas
About this file
This Addendum #1 document issued by Hays County Purchasing Office, located in San Marcos, Texas, clarifies key requirements and procedures for RFP 2026-P07 Grant Writing and Management Services Pool. The addendum extends the proposal submission deadline to February 3, 2026, at 10:30 a.m. Central Standard Time and provides answers to ten critical questions submitted by potential vendors. The RFP seeks to establish a pre-qualified pool of firms capable of providing grant writing, grant management, and program administration services for capital improvement projects funded through federal and state grant programs. Proposals are limited to 30 single-sided pages (or 15 pages printed front and back) and must include both electronic and hard copy submissions. The scope of services does not include FEMA Public Assistance grant management. Key Personnel information must identify the entire project team that would work with the County, not limited to prime contractor and subcontractor representatives only.
The addendum clarifies that all firms not already pre-qualified on Attachment B must submit complete proposals; Attachment A completion is only required for pre-qualified firms. Vendors must acknowledge receipt of the addendum by signing and returning the cover page with their proposal. Task Leader and Project Lead positions may be the same individual or different positions depending on company structure. Any exceptions to the solicitation terms and conditions are counted within the 30-page proposal limit. No cost or fee schedules should be submitted with proposals, as this solicitation establishes a pool of qualified vendors and pricing will be determined during contract negotiation if a firm is selected. Electronic signatures are acceptable if the company recognizes e-signatures as binding. All submissions must comply with compliance documentation requirements including HUB practices acknowledgment, debarment certifications, and conflict of interest questionnaires, with contracts requiring Commissioners Court approval.
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Text version
ADDENDUM #1
RFP 2026-P07 Grant Writing and Management Services Pool
HAYS COUNTY PURCHASING OFFICE
Stephanie Hunt, CPPM - Purchasing Agent
712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666
512-393-2267 ● purchasing@hayscountytx.gov
January 27, 2026
Please find attached Addendum #1 to RFP 2026-P07 Grant Writing and Management Services Pool. All questions were answered by Hays County staff.
Attached to Addendum 1:
• Extended Deadline: February 3, 2026 @ 10:30 AM (CST)
• Questions & Answers
Acknowledge receipt of this addendum by signing and returning this page with your proposal.
Signature
Company Name Date mailto:purchasing@hayscountytx.gov
Questions & Answers
Questions :
1. Can you please verify the page limitation (20 or 30) because subsection E of section III states
"Proposals shall not exceed twenty (30) pages (15 sheets front and back) in length...."
• The page limit is 30 single-sided pages, or 15 pages front and back.
2. Does the scope of services include FEMA Public Assistance grant management services?
• No
3. For Key Personnel on page 9 of the RFP, is the county requesting the name, telephone number, and email address for each member of the project team, or are you requiring only the name, telephone, and email address of the prime contractor and any subcontractor?
• The project team that would be working with the County.
4. Can the digital submission be signed electronically, given that the hard copy submission will contain wet signatures?
• If your company accepts an e-sign as a binding signature, the County will accept it as well.
5. Is a hard copy required if an electronic copy is submitted?
• Yes, all submissions must have an electronic copy and hard copy.
• See page 3.
6. Please confirm the page allowance for submissions is 30 pages.
• See Question 1.
7. Please confirm that all vendors not listed in Attachment B, as a pre-qualified firm, are required to complete Attachment A.
• No, Attachment A is only for pre-qualified firms listed in Attachment B. All firms who are not pre-qualified on Attachment B must submit entire proposals.
8. The RFP references a Task Leader and a Project Lead. Please confirm that these are two different positions.
• It depends on the company, also see question 3.
9. Please confirm that exceptions to the terms and conditions do not count toward the 30-page limit.
• Exceptions to any part of the solicitation would be included in your 30-page count limit.
10. Please confirm that we are not to provide any cost or fee schedule with our proposal?
• No, this solicitation is to award vendors into a pool of qualified firms. Pricing will be requested when/if a firm is selected from the pool and a contract is being negotiated.
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