RFP 2026-301 insurance consultant for johnson county

Johnson County, Texas is issuing RFP 2026-301 to procure comprehensive consulting services from a qualified, independent employee benefits consultant to provide advisory services related to the County's group health and employee benefit programs. The selected consultant will deliver general consulting on employee benefit matters, plan design and renewal strategy development, claims analysis and reporting, vendor procurement and RFP administration, regulatory compliance support, and employee communication assistance. Key deliverables include annual renewal strategy reports, quarterly claims analysis reports, written recommendations for plan design modifications, RFP documents and evaluation summaries, and documentation of achieved savings or performance improvements. The consultant must respond to County inquiries within one business day and serve as an objective, unbiased advisor acting solely in the County's best interest, with compensation provided exclusively by Johnson County and no commissions or incentive payments from insurance carriers or third-party administrators. Respondents must demonstrate expertise in fully funded health plan services, claims audits, disease management programs, and wellness program deployment, with particular emphasis on relevant experience with Texas counties and public entities. The RFP opened April 29, 2026, with a deadline for questions on May 13, 2026 at 2:00 P.M. and proposals due May 27, 2026 at 2:00 P.M. via electronic submission through Bonfire or hand delivery to the Johnson County Purchasing Department at 411 Marti Drive, Cleburne, Texas 76033. Evaluation will occur within forty-five days of the due date and will be scored on a 100-point maximum system based on Qualifications and Experience (30 points), Past Performance on Similar Assignments and/or with Johnson County (30 points), Management Plan or Approach (20 points), and Fee Proposal (20 points). The initial contract term is twelve months from the date of award, with Johnson County reserving the right to renew for four additional one-year periods at its option.

The RFP encourages participation from Disadvantaged Business Enterprises (DBEs) certified through the State of Texas General Services Commission HUB Program or the North Central Texas Regional Certification Agency. All respondents must certify residency status under Texas Government Code 2252.001 et seq., verify they are not on federal or state debarred contractors lists, complete a Conflict of Interest Questionnaire (Form CIQ) under Texas Local Government Code Chapter 176, and provide a Proposal Signature Form affirming no collusion and understanding of all RFP requirements. For contracts exceeding $100,000, respondents must also provide notarized verification of compliance with multiple Texas and federal statutory requirements, including non-boycott of Israel and energy companies, non-discrimination against firearm entities, and non-engagement with foreign terrorist organizations or nations subject to sanctions. Respondents must submit five vendor references from customers other than Johnson County demonstrating past performance on similar projects, provide resumes of assigned consultants, submit current client references, disclose all financial relationships with insurance companies and third-party administrators including commissions and fees, provide Certificate of Errors and Omissions Coverage with Liability Insurance, submit Insurance Licenses for all assigned consultants, and provide two years of financial statements. Standard insurance requirements include Commercial General Liability, Automobile Liability, and Workers' Compensation policies with specified minimum limits; performance bonds may be required for contracts exceeding $50,000, and payment bonds for contracts exceeding $25,000. No specific contract value or budget range is disclosed in the RFP documentation; however, all proposal costs and expenses are subject to negotiation by the County, and the lowest proposal will not be used as the sole basis for award.