RFP 2024-P06 HVAC - Preventative Maintenance & Repair Services, Countywide

Hays County, Texas is seeking well-qualified firm(s) to provide comprehensive heating, ventilation, and air conditioning (HVAC) maintenance and repair services for all Hays County buildings, excluding the jail, training academy, and maintenance shop. The scope of work includes a total preventative maintenance program, such as inspection, preventative maintenance, repair, programming, and other tasks necessary to ensure safe and well-maintained HVAC systems. Key deliverables include providing fixed-cost proposals for preventative maintenance services and an itemized fee schedule for repair services. Respondents must have at least five years of similar HVAC experience and meet other qualifications detailed in the RFP. Proposals will be evaluated based on cost, capacity to perform, and experience. Questions are due by December 14, 2023 at 5:00 PM Central Time, and proposals are due by December 28, 2023 at 10:00 AM Central Time.

The RFP does not indicate any set-aside designations or restrictions on the types of organizations that can respond. There is no information provided about incumbent vendors or current contractors. The initial contract term is from February 2024 to January 2025, with four one-year renewal options, but the RFP does not specify a budget range or anticipated award value.