RFP 2024-07 small cities cdbg program administration

The Town of Portland, Connecticut is seeking proposals for RFP 2024-07 Small Cities CDBG Program Administration, soliciting qualified firms or individuals to provide professional and technical services for two specific Community Development Block Grant (CDBG) programs. The first program involves continued administration of the 2019 Homeless Diversion Program, while the second focuses on closeout of the 2020 COVID grant for improvements to the Portland Senior Center. The selected contractor will be responsible for comprehensive program administration and compliance, including project administrative activities, drawdowns, reporting, and ensuring compliance with federal regulations such as Section 3, Fair Housing, Equal Opportunity, and Davis Bacon wage rate requirements. Proposals must include detailed information about the firm's background, specific experience with Small Cities CDBG programs, key staff resumes, and a proposed fee approach with per diem rates by job category. The solicitation was posted on September 26, 2023, with proposals due by October 24, 2023, at 12:00 PM EDT. Vendors must submit three copies of their proposal in a sealed envelope marked "RFP #2024-07 Small Cities 2023" to the Town Hall. The selection will be based primarily on the firm's Small Cities experience and other factors deemed to be in the best interest of the Town.

The RFP does not specify any set-aside designations or restrictions on participating organizations, indicating the opportunity is open to all qualified vendors. No incumbent vendor is identified in the documentation, and there are no explicit requirements regarding disadvantaged business enterprises. The solicitation documents do not provide an estimated total contract value or specific budget range for the program administration services. The delivery terms are specified as Free On Board Destination with vendor-specified payment terms. While the RFP does not outline specific integration requirements with existing infrastructure or technology, the selected contractor will work under the Town of Portland's direct supervision to manage the two CDBG programs. The scope of work suggests a need for strong federal grant management experience, particularly with CDBG programs, and the ability to handle complex administrative and compliance requirements across both the Homeless Diversion Program and the Senior Center improvements grant.