18037_Apr_28_25_solicitation_doc.pdf
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- Solicitation number
- 18037
- Issued by
- Middlesex County, Connecticut
About this file
This document is a Request for Proposal (RFP) issued by the Town of Portland, Connecticut, soliciting professional and technical services for administering two Small Cities Community Development Block Grant (CDBG) programs. The RFP, numbered 18037 and titled RFP 2024-07, seeks a qualified firm or individual to provide program administration for the 2019 Homeless Diversion Program and to close out the 2020 COVID grant for Portland Senior Center improvements. The solicitation was released on September 26, 2023, with proposals due by October 24, 2023, at 12:00 PM EDT. Interested vendors must submit three copies of their proposal to the Town Hall, with the envelope marked "RFP #2024-07 Small Cities 2023". The selected contractor will be responsible for comprehensive program administration, including project activities, drawdowns, reporting, and ensuring compliance with federal regulations such as Section 3, Fair Housing, Equal Opportunity, and Davis Bacon wage rate requirements.
The RFP does not specify a total contract value or budget range and is open to all vendors. Selection will be primarily based on the firm's experience with Small Cities CDBG programs and factors deemed to be in the town's best interest. Proposal requirements include detailed information about the firm's background, specific CDBG program experience, key staff resumes, and a proposed fee approach with per diem rates by job category. The delivery terms are Free On Board Destination with vendor-specified payment terms. No incumbent vendor is identified, and there are no explicit set-aside designations or restrictions on participating organizations. The contractor will work under the Town of Portland's direct supervision to manage the two CDBG programs, indicating a need for strong federal grant management experience and the ability to handle complex administrative and compliance requirements.
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Text version
Solicitation Number: 18037
RFP 2024-07 SMALL CITIES CDBG PROGRAM
ADMINISTRATION
Request for Proposal (RFP)
Portland, Town of
September 26, 2023 - October 24, 2023
Page:2
General Header Information
18037
No. 18037 Title: RFP 2024-07 SMALL CITIES CDBG PROGRAM ADMINISTRATION Start Date: September 26, 2023 at 7:00:00 AM EDT End Date: October 24, 2023 at 12:00:00 PM EDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Town of Portland requests proposals from qualified firms or individuals for professional and technical services required to administer two Small Cities Community Development Block Grants for the following programs.
1.Continued administration of the 2019 Homeless Diversion Program 2.Closeout of the 2020 COVID grant for improvements to the Portland Senior Center.
The selected contractor will be responsible for all phases of general program administration and compliance under the Town's direct supervision for approved projects, including but not limited to project administrative activities, drawdowns and reporting, Section 3, Fair Housing and Equal Opportunity, and Davis Bacon wage rate compliance.
Selection will be based on Small Cities experience and any other factors deemed to be in the best interest of the Town.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Portland, Town of
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Contact Details: If you have any questions, please contact:
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
18037
Submittals must be submitted to the Town Hall.
Submittals must be submitted to the Town Hall.
Three (3) copies of the proposal must be submitted in an enveloped marked ''RFP #2024-07 Small
Cities 2023 no later than October 24, 2023 at 12:00 PM. Proposals must include the following information:
1.Detailed information of the firm's background and experience in Federal/State funding, specific Small Cities CDBG Program experience is required.
2.Key staff assigned with resumes;
3.Proposed fee approach including a list of per diem rates by job category;
Submittals should be delivered or mailed to:
Tom E. Robinson, Director of Finance
Town of Portland
33 East Main Street, Room #204
P.O. Box 71
Portland, CT 06480-0071
Page:4
Documents:
2024-07 rfp.pdf
Page:5
Item Specifications Solicitation has been designated as having no line items.
Page:6
File details come from the government source that posted it. Updated .