18037_Jun_30_25_solicitation_doc.pdf
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- Solicitation number
- 18037
- Issued by
- Middlesex County, Connecticut
About this file
This document is a Request for Proposal (RFP) No. 18037 issued by the Town of Portland, Connecticut, seeking professional and technical services for administering two Small Cities Community Development Block Grant (CDBG) programs. The RFP solicits qualified firms or individuals to provide program administration for the 2019 Homeless Diversion Program and closeout of the 2020 COVID grant for Portland Senior Center improvements. The solicitation was released on September 26, 2023, with proposals due by October 24, 2023, at 12:00 PM EDT. Interested vendors must submit three copies of their proposal to the Town Hall, with requirements including detailed firm background, specific CDBG program experience, key staff resumes, and a proposed fee approach with per diem rates by job category.
The selected contractor will be responsible for comprehensive program administration and compliance under the Town's direct supervision, including project administrative activities, financial drawdowns, reporting, and ensuring adherence to federal regulations such as Section 3, Fair Housing, Equal Opportunity, and Davis Bacon wage rate requirements. The RFP is open to all vendors, with selection based primarily on Small Cities CDBG program experience and factors deemed in the best interest of the Town. No specific contract value, set-asides, or incumbent vendor are mentioned in the documentation. Delivery terms are specified as Free On Board Destination with vendor-specified payment terms, emphasizing the need for strong federal grant management expertise and the ability to handle complex administrative and compliance requirements across the two CDBG programs.
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Text version
Solicitation Number: 18037
RFP 2024-07 SMALL CITIES CDBG PROGRAM
ADMINISTRATION
Request for Proposal (RFP)
Portland, Town of
September 26, 2023 - October 24, 2023
Page:2
General Header Information
18037
No. 18037 Title: RFP 2024-07 SMALL CITIES CDBG PROGRAM ADMINISTRATION Start Date: September 26, 2023 at 7:00:00 AM EDT End Date: October 24, 2023 at 12:00:00 PM EDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Town of Portland requests proposals from qualified firms or individuals for professional and technical services required to administer two Small Cities Community Development Block Grants for the following programs.
1.Continued administration of the 2019 Homeless Diversion Program 2.Closeout of the 2020 COVID grant for improvements to the Portland Senior Center.
The selected contractor will be responsible for all phases of general program administration and compliance under the Town's direct supervision for approved projects, including but not limited to project administrative activities, drawdowns and reporting, Section 3, Fair Housing and Equal Opportunity, and Davis Bacon wage rate compliance.
Selection will be based on Small Cities experience and any other factors deemed to be in the best interest of the Town.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Portland, Town of
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Contact Details: If you have any questions, please contact:
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
18037
Submittals must be submitted to the Town Hall.
Submittals must be submitted to the Town Hall.
Three (3) copies of the proposal must be submitted in an enveloped marked ''RFP #2024-07 Small
Cities 2023 no later than October 24, 2023 at 12:00 PM. Proposals must include the following information:
1.Detailed information of the firm's background and experience in Federal/State funding, specific Small Cities CDBG Program experience is required.
2.Key staff assigned with resumes;
3.Proposed fee approach including a list of per diem rates by job category;
Submittals should be delivered or mailed to:
Tom E. Robinson, Director of Finance
Town of Portland
33 East Main Street, Room #204
P.O. Box 71
Portland, CT 06480-0071
Page:4
Documents:
2024-07 rfp.pdf
Page:5
Item Specifications Solicitation has been designated as having no line items.
Page:6
File details come from the government source that posted it. Updated .