RFP 2023-8 - Uninteruptible Power System Maintenance

Utah County Public Works Department has issued Request for Proposal (RFP) 2023-8 for comprehensive maintenance services for uninterruptible power systems (UPS) across various county facilities. The procurement seeks qualified contractors to provide preventative and emergency maintenance for eight total UPS units located in multiple buildings, including the Jail Industries, Administration Building, Health & Justice Building, Public Works, and Security Center. The contract will have an initial five-year term, with preventative maintenance inspections scheduled twice annually and a required 4-hour maximum emergency service response time. Contractors must have factory-level trained field engineers stationed in the Wasatch Front area and maintain access to an extensive inventory of parts. Proposals are due on February 28, 2023, at 3:00 p.m. Mountain Time, to be submitted to the Utah County Purchasing Manager, with bidders required to provide a comprehensive annual service price for each UPS unit and calculate a total annual service agreement price.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises or small businesses. Full-service maintenance coverage includes 100% parts, labor, travel, and on-site time for remedial and emergency repairs, with exceptions for full battery and capacitor string replacements. Additional labor and materials not covered under the main agreement will be invoiced at per-hour labor rates and a cost-plus-markup materials rate. The county reserves the right to award contracts to one or multiple contractors and may terminate the contract with 30 days' notice. The procurement is categorized under commodity codes 72151 for electrical system services and 83100 for utilities management services. While specific budget ranges are not detailed, the comprehensive nature of the maintenance contract suggests a potentially significant annual investment in maintaining critical power infrastructure across multiple county facilities.