RFP 2023-11 the digitization of town of portland land use files

The Town of Portland, Connecticut, located in Middlesex County, is seeking a professional consultant to implement a comprehensive document digitization project for its Land Use files through Request for Proposals (RFP #2023-11). The project requires the selected vendor to provide document digitization services, develop and implement a software solution platform, and offer recommendations for future digitization efforts to enhance document management platform usability. Key deliverables include converting existing physical land use files into a digital format, creating a robust software platform for managing these digitized documents, and developing strategic guidance for ongoing digital document management. Proposals must be submitted by March 2, 2023, at 11:30 AM EST to the Office of the Director of Finance, Room 204, Portland Town Hall, with required submission materials including five printed copies and one digital copy of the completed proposal. A vendor Q&A period has been established from February 3, 2023, to February 17, 2023, during which interested parties can direct technical questions to Town Planner Dan Bourret via email at dbourret@portlandct.org.

The RFP does not specify any specific set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations that can respond, indicating the solicitation is open to all qualified vendors. No incumbent vendors or current contractors are mentioned, and there are no explicit details about existing infrastructure that would require integration. The procurement documents do not provide an estimated total contract value or specific budget range for the digitization project. Delivery terms are specified as Free On Board Destination, with payment terms to be specified by the vendor. Interested parties can obtain the full RFP specifications from the Office of the Director of Finance or by emailing trobinson@portlandct.org. While the solicitation appears comprehensive in its scope of required digital transformation services, it lacks detailed financial parameters that would typically help vendors understand the potential scale and investment required for the project.