13493_Apr_14_25_solicitation_doc.pdf
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- Solicitation number
- 13493
- Issued by
- Middlesex County, Connecticut
About this file
This is a Request for Proposal (RFP #2023-11) issued by the Town of Portland, Connecticut, seeking a professional consultant to digitize its Land Use files. The project requires a vendor to implement comprehensive document digitization services, develop a software solution platform, and provide strategic recommendations for future digital document management. Proposals are due by March 2, 2023, at 11:30 AM EST, with submission requirements including five printed copies and one digital copy to be delivered to the Office of the Director of Finance at Portland Town Hall. The solicitation was open from February 3, 2023, to March 2, 2023, with a vendor Q&A period from February 3 to February 17, 2023, during which potential bidders could direct technical questions to Town Planner Dan Bourret.
The RFP does not specify a predetermined contract value, set-aside designations, or restrictions on vendor participation, indicating an open competition for all qualified vendors. Delivery terms are specified as Free On Board Destination, with payment terms to be defined by the vendor. Contact for additional information is Tom Robinson, who can be reached at trobinson@portlandct.org or by telephone at 860-342-6726. The procurement aims to transform the town's physical land use documentation into a digital format with an accompanying management platform, though specific details about current infrastructure, integration requirements, or budget constraints are not explicitly detailed in the document.
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Text version
Solicitation Number: 13493
RFP 2023-11 THE DIGITIZATION OF TOWN OF PORTLAND
LAND USE FILES
Request for Proposal (RFP)
Portland, Town of
February 03, 2023 - March 02, 2023
Page:2
General Header Information
13493
No. 13493 Title: RFP 2023-11 THE DIGITIZATION OF TOWN OF PORTLAND LAND
USE FILES
Start Date: February 03, 2023 at 7:00:00 AM EST End Date: March 02, 2023 at 11:30:00 AM EST Vendor Q&A Start Date: February 03, 2023 at 7:15:00 AM EST Vendor Q&A End Date: February 17, 2023 at 12:00:00 PM EST Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Requests for Proposals for the digitization of Town of Portland Land Use files will be received by the Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 until 11:30 a.m. EST on Thursday March 2, 2023 for the following:
Professional consultant is sought to implement document digitization services as well as implement a software solution platform. Additionally, provide suggestion for future implementation of digitizing documents as it relates to future usability in document management platform.
The specifications for the Request for Proposals are available: at Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 or by emailing trobinson@portlandct.org. For any specific questions, contact Town Planner Dan Bourret via email at dbourret@portlandct.org by Friday February 17, 2023 at 12:00 pm.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Portland, Town of
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Contact Details: If you have any questions, please contact:
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
13493
Requests for Proposals for the digitization of Town of Portland Land Use files will be received by the Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 until 11:30 a.m. EST on Thursday March 2, 2023
Submittals must be submitted to the Town Hall.
Respondents must deliver, by mail or in person, five (5) copies and one (1) digital copy of the completed proposal to the Office of the Director of Finance, Room 204, Portland Town Hall, P.O.
Box 71, 33 East Main Street, Portland, CT 06480 no later than 11:30 AM EST on Wednesday
March 2, 2023. All sealed envelope or boxed submittals should be clearly marked RFP #2023-11 –
Digitization of Land Use Files.
Page:4
Documents:
RFP 2023-11 Legal Notice.pdf
Page:5
Item Specifications Solicitation has been designated as having no line items.
Page:6
File details come from the government source that posted it. Updated .