13493_Mar_31_25_solicitation_doc.pdf
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- Solicitation number
- 13493
- Issued by
- Middlesex County, Connecticut
About this file
This document is a Request for Proposal (RFP #2023-11) issued by the Town of Portland, Connecticut for the digitization of land use files. The RFP seeks a professional consultant to implement comprehensive document digitization services, develop a software solution platform, and provide strategic recommendations for future document management. The solicitation was released on February 03, 2023, with proposals due by March 02, 2023, at 11:30 AM EST. Respondents are required to submit five printed copies and one digital copy of their proposal to the Office of the Director of Finance at Portland Town Hall. A vendor Q&A period was established from February 03 to February 17, 2023, during which potential bidders could submit technical questions to Town Planner Dan Bourret.
The RFP does not specify a precise contract value or budget range and is open to all vendors without specific set-aside designations or disadvantaged enterprise requirements. Delivery terms are defined as Free On Board Destination, with payment terms to be specified by the vendor. Interested parties can obtain full RFP specifications from the Office of the Director of Finance or by emailing trobinson@portlandct.org. The project aims to transform physical land use files into a digital format, create a robust document management platform, and establish a framework for future digital document management strategies. No incumbent vendors are mentioned, and there are no explicit details about existing infrastructure that would require integration.
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Text version
Solicitation Number: 13493
RFP 2023-11 THE DIGITIZATION OF TOWN OF PORTLAND
LAND USE FILES
Request for Proposal (RFP)
Portland, Town of
February 03, 2023 - March 02, 2023
Page:2
General Header Information
13493
No. 13493 Title: RFP 2023-11 THE DIGITIZATION OF TOWN OF PORTLAND LAND
USE FILES
Start Date: February 03, 2023 at 7:00:00 AM EST End Date: March 02, 2023 at 11:30:00 AM EST Vendor Q&A Start Date: February 03, 2023 at 7:15:00 AM EST Vendor Q&A End Date: February 17, 2023 at 12:00:00 PM EST Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Requests for Proposals for the digitization of Town of Portland Land Use files will be received by the Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 until 11:30 a.m. EST on Thursday March 2, 2023 for the following:
Professional consultant is sought to implement document digitization services as well as implement a software solution platform. Additionally, provide suggestion for future implementation of digitizing documents as it relates to future usability in document management platform.
The specifications for the Request for Proposals are available: at Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 or by emailing trobinson@portlandct.org. For any specific questions, contact Town Planner Dan Bourret via email at dbourret@portlandct.org by Friday February 17, 2023 at 12:00 pm.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Portland, Town of
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Contact Details: If you have any questions, please contact:
Tom Robinson 33 East Main Street PO Box 71 Portland CT, 06480 United States Tel: 860 342-6726 Fax:
trobinson@portlandct.org
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
13493
Requests for Proposals for the digitization of Town of Portland Land Use files will be received by the Office of the Director of Finance, Room 204, Portland Town Hall, 33 East Main Street, Portland Connecticut 06480 until 11:30 a.m. EST on Thursday March 2, 2023
Submittals must be submitted to the Town Hall.
Respondents must deliver, by mail or in person, five (5) copies and one (1) digital copy of the completed proposal to the Office of the Director of Finance, Room 204, Portland Town Hall, P.O.
Box 71, 33 East Main Street, Portland, CT 06480 no later than 11:30 AM EST on Wednesday
March 2, 2023. All sealed envelope or boxed submittals should be clearly marked RFP #2023-11 –
Digitization of Land Use Files.
Page:4
Documents:
RFP 2023-11 Legal Notice.pdf
Page:5
Item Specifications Solicitation has been designated as having no line items.
Page:6
File details come from the government source that posted it. Updated .