RFP# 2023-07 Inspection and Evaluation of County Roads

Clackamas County, Oregon, issued Request for Proposals (RFP) #2023-07 for professional services to conduct comprehensive inspection and evaluation of the county's road network. The procurement seeks a contractor to survey approximately 1,428 centerline miles of arterial, collector, and local streets, with an annual inspection schedule covering 50% of arterial and collector networks and 25% of local networks over a four-year period. Key deliverables include detailed pavement condition surveys, Pavement Condition Index (PCI) calculations, and updates to the county's MTC StreetSaver pavement management software database. Proposers were required to demonstrate expertise in pavement condition assessment, software proficiency, and ability to provide staff training on survey methodologies. The RFP evaluation criteria included general background and qualifications (40 points), score of work (45 points), and fees (15 points). Proposals were due on February 28, 2023, at 2:00 PM Pacific Time through the county's online bid submission service, with an estimated project budget of $305,000.

The RFP did not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. Capitol Asset & Pavement Services was identified as the apparent successful proposer, receiving the highest overall score of 90.6 points. The contract award is contingent upon successful negotiation and execution, with a 7-calendar day protest period for unsuccessful proposers. While a specific not-to-exceed total was not definitively stated, the county's estimated project budget was $305,000. The selected contractor must be fully compatible with the existing MTC StreetSaver pavement management infrastructure and capable of integrating new survey data into the current system. Additionally, the contractor will be responsible for training county staff on future pavement condition survey techniques and operation of the StreetSaver program, indicating a knowledge transfer component beyond the primary inspection services.