RFP 20. 0002 Secured Entrances

This is a Request for Proposal (RFP) issued by Hazel Park Public Schools in Hazel Park, Michigan (Berrien County) for the design, procurement, and installation of a district-wide access control system across nine school buildings, including the Administration Building, Hoover Elementary School, Hazel Park High School, United Oaks Elementary School, Junior High School, Longfellow Elementary School, Roosevelt Investment School, Webb Elementary School, and Webster Elementary School. The scope of work encompasses the complete installation of access control equipment, card readers, door contacts, electric strikes, intercoms, security panels, and associated cabling, along with all labor, materials, equipment, tools, transportation, taxes, installation, configuration, and testing. Bidders must provide a total base bid for all access control system installation, alternate bids for doors marked "Alt.-1" on floor plans, unit costs per door, and breakout pricing by individual school. The contractor must be fully licensed, insured, and authorized by the equipment manufacturer as an approved installer with certified technicians, and must obtain all permits required by the State of Michigan under Public Act 230 for data telecommunications installation. A pre-bid meeting was scheduled for November 25, 2019, at 2:00 PM at Hazel Park Schools with all questions due by November 27, 2019, at 3:00 PM, and the revised proposal due date was December 6, 2019, at 1:00 PM (subsequently changed to 3:00 PM in the original specifications), with project completion scheduled for May 15, 2020. Additional requirements include a 5% bid bond, and for work valued at $50,000 or more, performance, labor, and material bonds for 100% of the contract value; general liability insurance of $1,000,000 per occurrence; and workers' compensation coverage of $500,000.

The procurement documents do not specify any set-asides, disadvantaged enterprise designations, or restrictions on the types of organizations eligible to respond. The project requires integration with existing S2 access control system infrastructure through utilization of existing virtual server infrastructure rather than a dedicated server, and bidders must work with Commtech Design as the system provider. The existing security system components, including door operators and intercoms, must be integrated with the new S2 access control panel. No specific contract award value or budget range is explicitly stated in the procurement documents; however, the requirement for performance and labor bonds for contracts exceeding $50,000 indicates the project value likely exceeds this threshold. No incumbent vendor or current contractor information is identified in the available documentation. The owner reserves the right to reject any or all bids and will make bid documents available for public review following contract award in accordance with the Freedom of Information Act.