Bid Documents For:

DISTRICT-WIDE ACCESS CONTROL SYSTEM

Hazel Park Schools

1620 E. Elza

Hazel Park, MI 48030

Distributed by:

Contact Bret Emerson

616-863-8132 emersonb@commtechdesign.com

November 18th, 2019 mailto:emersonb@commtechdesign.com

Hazel Park Schools Front End 28 0500-1 District-Wide Access Control System

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Hazel Park Schools invites qualified contractors to provide proposals for the Access Control System installation. This work includes:

1. Base Bid

a. The base bid is the cost for the installation of all the access control systems including all equipment, labor, installation, configuration and testing.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Commtech Design Bret Emerson 616-863-8132 bret@commtechdesign.com

B. The owner as referred to in this bid is:

1.03 DUE DATES

A. Bids are due at December 4th, 2019 3:00PM at

B. A pre-bid meeting will be held on November 25th, 2019 at 2:00PM. Meet at:

C. All questions shall be submitted to the owner no later than November 27th, 2019 at 3:00PM.

All questions shall be sent via email to Bret Emerson of Commtech Design.

Bret Emerson bret@Commtechdesign.com 616-863-8132

1.04 BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 2:30 AM to 11:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

2. All work in the classrooms or hallway shall be completed during the summer or during non-school hours.

mailto:bret@commtechdesign.com mailto:bret@Commtechdesign.com

Hazel Park Schools Front End 28 0500-2

3. No work activity shall disrupt the regular school day schedule or in any way intrude upon the teaching and administration of students.

1.05 OWNERS RIGHTS

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT

A. The owner requires that all responses include the information listed below.

B. All bid responses shall be submitted in a three-ring binder or bound folder

1. Provide two copies of the bid response. One shall be marked as the ORIGINAL. The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

1. Bid Form –See Bid Documents

2. Description of the bidder’s company

3. Description of the bidder’s response and the services they will provide.

a. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

4. Spreadsheet detailing all equipment being submitted per building.

5. Any information the bidder wishes to include that was not specifically required.

1.07 DOCUMENTS

A. The following drawings are part of the bid package.

DWG.

Drawing Name

TC501 Security Legend, Schedules & Details

TC502 Security Access Control Details

TC503 Access Control Details

TC601A Hazel Park Admin Security Plan Area A

TC601B Hazel Park Admin Security Plan Area B

TC601C Hazel Park Admin Security Plan Area C

TC603 Hazel Park Hoover Security Plan

TC604A Hazel Park High Schools First Floor Security Plan Area A

TC604B Hazel Park High Schools First Floor Security Plan Area B

TC604C Hazel Park High Schools First Floor Security Plan Area C

TC604E Hazel Park High Schools First Floor Security Plan Area E

TC604G Hazel Park High Schools First Floor Security Plan Area G

TC605 Hazel Park United Oaks Elementary Security Floor Plan

TC606A Hazel Park Junior High School First Floor Security Plan A

TC606B Hazel Park Junior High School First Floor Security Plan B

TC606D Hazel Park Junior High School First Floor Security Plan D

TC608A Hazel Park Longfellow Elementary Security Plan Area A

TC608B Hazel Park Longfellow Elementary Security Plan Area B

TC609 Hazel Park Roosevelt Security Plan

TC610A Hazel Park Jardon Webb Elementary Security Plan Area A

TC610B Hazel Park Jardon Webb Elementary Security Plan Area B

TC610C Hazel Park Jardon Webb Elementary Security Plan Area C

TC610D Hazel Park Jardon Webb Elementary Security Plan Area D

TC610E Hazel Park Jardon Webb Elementary Security Plan Area E

TC610F Hazel Park Jardon Webb Elementary Security Plan Area F

TC611A Hazel Park Webster Elementary Security Plan Area A

TC611B Hazel Park Webster Elementary Security Plan Area B

TC611C Hazel Park Webster Elementary Security Plan Area C

Hazel Park Schools Front End 28 0500-3

B. The following specifications are part of the bid package.

Specification

28 0000 Coversheet

28 0500 Front End

Bid Form

Familial Disclosure

Iran Form

28 1000 Communications Overview

28 3500 Access Control

Specification

28 7200 Technology Submittals

28 7600 Technology Labeling

28 7700 Technology Testing

28 7750 Technology Training

28 7800 Technology Warranty

PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology coordinator, architect, construction manager and the technology designer

2.02 PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.03 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

Hazel Park Schools Front End 28 0500-4

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply and shall be included in the bid pricing.

3.02 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings’ contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.05 INCIDENTAL WORK AND PERMITS

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.06 INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.07 PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

Hazel Park Schools Front End 28 0500-5

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be May 15, 2020 C. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Manpower expected onsite during the work.

6. Subcontractors schedule

7. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

1. The Contractor shall notify the owner, in writing, of any condition or situation that in the

Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the ownert in an amount to be determined by the owner.

2. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.02 CLEAN SITE

A. The contractor shall clean the site daily.

Hazel Park Schools Front End 28 0500-6

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.03 PREVAILING WAGE

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.04 TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.05 PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

7.01 OWNER REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.02 BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.03 PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits.

The Contractor shall name the Owner as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

Hazel Park Schools Front End 28 0500-7

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.

6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION 28 0500

BID FORM

Access Control System

District-Wide Access Control System

TO: Hazel Park Schools Admin Bldg:

1620 E. Elza

Hazel Park, MI 48030

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Total Base Bid : $ (in numbers)

The base bid is the cost to provide and install all the access control systems.

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Shall include providing and installing all door hardware required for the entire system.

Include re-keying exterior doors to a new key plan.

Alternate #1 $ (in numbers)

Alternate #1 shall include costs for all equipment, cabling and labor associated with the doors marked "Alt.-1" on all floorplans.

This does not include rekeying costs. Rekeying costs shall be part of the base bid

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Bid Form-Hazel Park Page 1 of 3

Access Control System

Addenda

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

Bid Form-Hazel Park Page 2 of 3

Access Control System

Unit Costs:

Provide pricing for the described work or the described product as a single unit cost.

The unit cost shall include any travel, equipment labor, overhead and tax required for purchase and installation of the product or service.

1 Provide and install an access control system at one door. This shall include a card reader, Electric Strike, cabling, licensing, security panels, power supply and all raceway, installation and configuration of the access control system at that one door

Unit Cost: $

Breakout Pricing:

Include pricing on a school by school basis.

clarification #1 clarification #1

1 High School Cost: $

2 Junior High Cost: $

3 Admin Bldg Cost: $

4 Hoover Cost: $

5 Oaks Cost: $

6 Longfellow Cost: $

7 Roosevelt Cost: $

8 Jardon Webb Cost: $

8 Webster Cost: $

Bid Form-Hazel Park Page 3 of 3

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF _______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF _______________

______________________________makes this Affidavit under oath and states as follows:

1. I am a/the President Vice-President Chief Executive Officer Member Partner Owner Other (please specify) __________________________________

Of ____________________________________, a bidder on a construction project for (insert name of contractor)

_______________________________________ that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated ___________________

Subscribed and sworn before me in ________________County, Michigan, on the ______day of _________________, 200__

______________________________________(signature)

_______________________________________(printed)

Notary public, State of Michigan, County of _______________

My commission expires on _____________________________

Acting in the County of ________________________________

Hazel Park Schools COMMUNICATIONS OVERVIEW 28 1000-1

SECTION 28 1000 – COMMUNICATIONS OVERVIEW

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Commtech Design and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be Hazel Park Schools and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,”

“approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Access Control System

1. Install an access control system in the building(s).

a. Provide and install all equipment and servers and software required.

2. Provide raceways as shown on the drawings.

a. Security contractor to install raceways at all doors.

A) Racew is required from the accessible ceiling to the door frame or device on the wall.

3. Install all cabling required connect each door to the security panels

a. Security panels shall be located in each communications room. See drawings.

b. Wire from each power supply to the panels and to the devices at the doors

c. Contractor shall provide power from an existing circuit to the access control panels and all power supplies.

d. Power shall be hardwired to the panels. No plugs are allowed. Extend power in conduit. Obtain permits and get all approvals required.

4. Install intercoms. Where the intercom is connected to the data network the contractor shall provide all patch cables and configure the network to support the intercoms

5. Configure the system as per the owner’s requirements. Meet with them to determine configuration parameters

6. The extent of the work shall be as shown on the drawing and detailed in these specifications B. Door Hardware

1. Contractor shall provide all door hardware and electronic hardware to create a complete system.

2. See drawings and specifications for the types of locks that are required.

3. Contractor shall review each door prior to ordering the hardware. Verify the type of hardware required and install that.

C. Post installation documentation

1. Each contractor shall provide post installation documentation as per the specifications.

Shall include but not be limited to:

a. Red-lined as-built drawings

b. As-built detailed connectivity of AV and Network Systems

c. As-built cable locations and cable labels at each location.

Hazel Park Schools COMMUNICATIONS OVERVIEW 28 1000-2

d. Mark all splice locations

e. Update of all access control locations and equipment at each door

f. Camera locations and camera numbers.

g. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

A) Mfg. Part number B) IP Address C) MAC Address D) Device number (Camera #, Telephone # etc)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

1. Equipment and devices are not accepted by the owner until they are installed and of use by the owner.

1.04 PERMITS

A. The State of Michigan requires that the Contractor apply for and obtain permits for data telecommunication installation.

B. This is required under State of Michigan Public Act 230. The inspector at the State of Michigan states that the code never exempted data telecommunications from permits and previous rules had overstepped their bounds. Only exemptions to the permit requirements are found in Public Act 230 MCL125.1528a.

1. There is not a license required to apply for a permit per Public Act 407

MCL339.5737(3)(o).

C. The Permit is required under Public Act 230. The permit is under 2017 Michigan Electrical

Code rules Part 8.

D. People who can obtain the permit include the Owner of the building or a company representing the owner. See Public Act 230 MCL125.1510.

1. Contractor shall be required to apply for and obtain the permit

2. Contractor shall be required to install the data telecommunications system to fully meet all code requirements and requirements of the Inspector and Authority Having Jurisdiction (AHJ)

E. State inspector has noted that the inspection process for data telecommunications is the same as any other inspection.

1. Do not cover or conceal any wiring without approval.

2. Electrical Inspectors will be conducting the inspections.

3. Contractor shall be responsible for scheduling the inspections and attending the inspections with the inspector F. State inspector has noted that the inspectors will be inspecting for code compliance including manufacture’s installation instructions for the cables and terminations.

G. An installation may not pass inspection if there is any Non-compliance with the code.

1.05 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components

Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and

Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial

Buildings including all Updates and Addenda.

Hazel Park Schools COMMUNICATIONS OVERVIEW 28 1000-3

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and

Buried Use L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside

Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

P. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

Q. Pending (higher power) PoE standards Projected to be Ratified by IEEE in 2017 powering all

4 pairs:

1. Proposed IEEE 802.3bt PoE Type 3 • 60W at PSE • with 49 watts at the PD

2. Proposed IEEE 802.3bt PoE Type 4 • 100W at PSE •with 96 watts at the PD

1.06 REERECNE STANDARDS NETWORKING

A. EE 802.3™: Ethernet B. IEEE 802.11™: Wireless Lans C. IEEE 802.22™: Wireless Regional Area Networks D. TIA/EIA-526-7 Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable

Plant.

E. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

F. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

G. Pending (higher power) PoE standards Projected to be Ratified by IEEE in 2017 powering all

4 pairs:

1. Proposed IEEE 802.3bt PoE Type 3 • 60W at PSE • with 49 watts at the PD

2. Proposed IEEE 802.3bt PoE Type 4 • 100W at PSE •with 96 watts at the PD

1.07 CONTRACTOR-ALL

A. Each contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. Contractor shall have a project manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The project manager shall have the authority to make decisions for the contractor and schedule all workers.

C. Contractor shall attend all project meetings throughout the project.

D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of he Authority Having Jurisdiction (AHJ).

1.08 CONTRACTOR –SECURITY

A. The Contractor shall show proof of an existing contractual relationship with the approved equipment manufacturer of the video security system and access control system and shall pass through the manufacturer's certification to purchaser.

B. All hardware shall be sourced from the certifying manufacturer to assure quality control and validity of the manufacturer's warranty.

C. The Contractor shall accept complete responsibility for the installation, certification, and support of the security system. Contractor must show proof that he has the certifying manufacturer's support on all of these issues.

D. All work shall be performed and supervised by security technicians and project managers who are qualified to install security systems, and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

Hazel Park Schools COMMUNICATIONS OVERVIEW 28 1000-4

E. The security technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed. Evidence that the vendor is a current certified installer of the manufacturer must be provided in writing prior to work commencing on the video security system.

F. The Contractor (including Subcontractor(s) if any) shall have a proven track record in security projects. This must be shown by the inclusion of details of at least 3 projects similar in scope and requirements which have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the 3 projects shall be included.

PART 2 - PRODUCTS

2.01 FIRESTOPPING

A. Each contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+. Contractor shall install the best firestop for each individual installation.

1. Firestop shall be installed with regard to local and national building codes.

2. The firestop shall be a putty like substance that expands under heat and will not allow flame to pass for a designated period of time.

3. Firestop shall conform to all NEC, NFPA, and UL requirements.

4. Some wall pass-thru’ s are shown on the drawings. The Contractor shall utilize these where possible.

5. Where the contractor must install cables through a wall where there is no pass-thru already provided, the Contractor shall be responsible for installing a fire-rated pass-thru and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass thru’s.

1. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

2. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

3. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass thru’s and conduit risers.

4. All firestop shall be installed to provide the fire rating as described by local fire code.

5. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

PART 3 - EXECUTION

3.01 INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

Hazel Park Schools COMMUNICATIONS OVERVIEW 28 1000-5

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the telephone switch and data/wireless network. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the telephone system and data network. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION 28 1000

Iran Economic Sanctions Act Certification

I am the _____________________ of ____________________________________, or I (title) (Bidder Company) am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the

District-Wide Access Control System at Hazel Park Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Hazel Park Schools ACCESS CONTROL 28 3500-1

SECTION 28 3500 – ACCESS CONTROL

1.01 SECTION INCLUDES

A. This section includes parts and equipment required for installation and termination of a building-wide Access Control and intrusion detection system. This system shall be referred to as the “security system” throughout these specifications.

1.02 SYSTEM DESCRIPTION

A. The security system shall be supplied and installed by a Contractor able to show examples of similar projects and installations within the last 3 years.

B. The security system shall serve the building but shall be able to be expanded to serve additional buildings in the future.

C. The Security System shall provide a solution for access control.This shall be through a central server with PC attached workstations for monitoring and control. Shall include:

1. Access Control

2. Badging and user database/Photo imaging

3. Video and Audio intercoms

D. Contractor shall provide all software required for connection of the security system to the in-house data network and associated control PC’s.

E. The security system client-server architecture shall communicate with native TCP/IP over an existing Ethernet TCP/IP enterprise network.

1.03 COORDINATION

A. All cables shall be coordinated with the existing doors and new door hardware being installed as part of this project.

B. Access Control/Intrusion detection cable shall be a unique color from the

Telecommunications cable, fire alarm cable and lighting control cable. Coordinate this with the Electrical Contractor prior to ordering the equipment and installation of the cables.

1.04 PROJECT PLAN

A. The contractor shall provide a project plan to the owner and contractor that describes the system and its capabilities and the possible configurations.

B. Provide a project approach which describes the installation and implementation plan and schedule and all sequencing.

C. Meet with the owner numerous times to determine how the system should work and how it should be monitored. Configure the system prior to installation to meet these requirements.

Demonstrate the system use to the owner prior to installation and obtain approval to move forward with the installation.

D. Contractor shall conduct numerous site reviews to establish pathways and routes for all raceways required.

E. Contractor shall install all raceways required for connection of the security system.

F. Generate a testing plan and have that plan approved by the owner and engineer prior to installing the system.

G. The system shall be installed and tested prior to cutting over any doors to the system. Provide and install temporary card readers, door contacts etc to the system for testing. Demonstrate that this works prior to cutover.

1.05 RELATED STANDARDS

A. The security system shall conform to the following international and national standards:

1. FCC Rules and Regulations

Hazel Park Schools ACCESS CONTROL 28 3500-2

2. UL 294 Access Control Systems

3. UL 1076 Line Supervision

4. 21 CFR part 11

5. Part 15, Radio Frequency Devices

6. National Electrical Manufacturers Association (NEMA.

7. Applicable Federal, State and Local laws, regulations, codes

8. Americans with Disabilities Act (ADA.

9. National Electrical Code (NEC.

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. Approved vendors for security cables are:

1. General Cable.

2. Belden.

3. West Penn Wire and Cable.

4. Equivalent manufacturers.

B. Approved vendor for access control/intrusion detection equipment is:

1. S2 Networks

a. There is an S2 system installed at Edison School in the Hazel Park District.

b. That system shall be expanded and made part of the overall district system as part of this project C. As part of the bid the contractor shall explicitly detail the software package that is provided and shall provide a document showing all software available from the manufacturer.

1. The document shall explicitly state which software is provided as part of the bid and shall detail other software available but not provided as part of the bid.

2. We require this to be able to determine the level of software available and will allow us to fully review the system as a whole.

2.02 DESCRIPTION OF PROJECT

A. The access control/intrusion detection system shall be an all-encompassing system that is large enough to serve up to 500 employees, collect data and monitor doors and entrances at no less than 7 different buildings.

B. The original installation will be for the building(s) noted on the drawings. The system installed shall not preclude the extension of the system to other buildings.

C. The system shall include all equipment, software, cabling, data collection points, raceways, card readers and hardware to monitor and control the specified buildings and provide reports to a security station as required by the owner.

D. If an Intrusion Detection system is specified, then the access control and intrusion detection system shall act as one system. They shall be integrated such that the presentation of a known access card will shunt all intrusion alarms for the door where the card was presented.

E. The system shall keep records of all access control card presentations.

F. The system shall connect to and interoperate with all the door hardware that which is existing and being added as part of this project.

G. The system shall be able to be connected to other buildings via the existing data network.

Specify how the system will connect to other buildings as part of your bid response.

H. The Owner shall be able to change and monitor all settings for intrusion and access to all the buildings through the control PC.

2.03 MATERIALS

A. All security and control cables shall be plenum rated.

1. Contractor shall provide all appropriate cable from the door security hardware to the security system. All cabling shall be plenum rated.

Hazel Park Schools ACCESS CONTROL 28 3500-3

2. Some locations require outdoor rated cabling. The contractor shall provide the cabling to match the required area.

3. There will be requirements for many different types of cabling and the contractor shall provide for each.

4. Provide a coil of cable at each location for moves and maintenance.

B. The system shall be fully configurable and compartmentalized so that any user can be assigned and they will only see the status of doors at one building.

1. Based on a user’s login, the system shall be configurable to restrict persons from seeing or controlling doors and lock schedules at building that they do not have permission to see or control.

2.04 SECURITY SYSTEM SERVER

A. Management Server:

1. Contractor shall supply a new server which will be located in the data center. The server shall hold all records and database information. The server shall be equipped with dual hard drives that are fully mirrored and shall work in hot/failover mode so that losing one would not impact the use of the security system. The PC/server shall be shipped new in the manufacturer’s box.

2. Server shall be located in the data center and shall be a control point for the security system.

a. The server shall allow no less than 10 separate other operator workstations to login to control/configure the security system.

b. Access shall be via client software or via a web interface. The contractor shall install software and configure no less than 10 of the owner’s PC’s to act as remote control stations.

c. Provide software licenses for no less than 10 complete operator workstations.

3. Server shall have the following components at a minimum:

a. Quad core processor with minimum of 3.1 Ghz or equal.

b. Operating system compatible with security/access system.

c. Dual, mirrored 250 Gigabit hard drives.

d. Read/Write CD-ROM.

e. 4 Gig RAM memory (Expandable)

f. Dual on board 10/100/1000 Ethernet cards.

g. Audio card with speakers.

h. Minimum of a 19-inch LCD monitor. -Rack Mounted. Provide rack mount

i. keyboard/monitor/mouse shelf

j. Backup software.

k. Dual Power Supplies

4. Servers shall be capable of handling all software to manage and configure the security system.

5. Contractor shall connect the Server to the Ethernet in the building.

6. Provide all equipment required to mount the Server in the cabinet/rack

7. Server shall connect to the Network Intelligent controllers via the Ethernet network

8. Server may be a pre-configured appliance from S2. Size to meet all owner current control point doors.

2.05 ACCESS CONTROL SYSTEM SOFTWARE

A. The security system shall be S2 Netbox Enterprise B. The system will be monitored and controlled at a client PC 24 hours a day. The system shall allow complete control and monitoring through the client PC. This shall be a Windows like interface that provides lists, maps, groups, control and other input/output abilities to allow the security personnel to fully control and monitor the security system.

1. The system shall allow monitoring and control of all system and all input/output points connected to the system via color graphic maps. Control points are defined as any door contact or any other relay output or input point. The contractor shall generate and populate these maps for the entire system.

Hazel Park Schools ACCESS CONTROL 28 3500-4

a. The maps shall be populated with distinct door icons. The icons shall be able to show the door number.

b. The map icons shall reflect the actual door status at any certain time. Each door shall show Green for closed, Red for open. This shall be based on the door contact position open/closed.

2. The System Administrator shall have the option to group these outputs to simplify common output command procedures.

a. The system shall allow a one touch button to lock all controlled doors or unlock all doors based on a single input button.

b. The contractor shall configure a LOCKDOWN icon on the plan that will trigger all doors to close. There shall also be a NORMAL icon that when clicked will set the entire system back onto a normal schedule.

c. Clicking the LOCKDOWN or NORMAL button shall only affect the school that the person is viewing at that time. The system shall segment the controls based on school/site.

3. All system outputs shall be displayed upon command in a list window or graphic map.

The list and commands shall be operational without interfering with alarm monitoring operations. If an output is ordered to a setting, and is also on time zone control, the last command shall always override.

4. All manual control commands shall record into the activity log for viewing by any user given proper privileges to do so.

5. Manual control for doors, or…