RFP 015-25 Supplemental Charter Bus Services

Clayton County Public Schools (CCPS) has issued Request for Qualification (RFQu) 015-25 to procure supplemental charter bus services for school-related activities. The procurement seeks to qualify multiple licensed bus service providers to create a pre-qualified vendor pool for charter transportation needs. Qualified contractors must have a minimum of five years of experience providing charter bus services, maintain proper licensing and permits, and ensure buses are no more than seven years old with functional heat, air conditioning, and lavatory facilities. The initial contract term is one year with four optional one-year renewals. Evaluation criteria will include executive summary (5%), staff qualifications (15%), methodology/approach (25%), project performance (20%), organizational qualifications (10%), cost proposal (20%), and small local business enterprise participation (5%). The non-mandatory pre-proposal conference is scheduled via Zoom on January 23, 2025, at 11:00 AM EST, with questions due by January 28, 2025, at 3:00 PM EST. Proposals are due February 6, 2025, at 3:00 PM EST through the CCPS e-Procurement Bonfire Portal.

The procurement includes a Small Local Business Enterprise (SLBE) program with specific participation goals and preferences. The SLBE program is a race, ethnicity, and gender-neutral initiative designed to promote local small business growth, with contracting goals of 20% for various service categories. Eligible businesses must be located within Clayton County or the 19-county Atlanta Metropolitan Statistical Area, maintaining a physical presence and current business license for at least one year prior to bid submission. SLBE-Clayton businesses receive a 5-point evaluation advantage and potential bid-match options. Contractors must submit detailed documentation including SLBE Subcontractor/Supplier Utilization Plans, Letters of Intent, and Good Faith Effort documentation. Prime contractors are required to report SLBE usage monthly and provide payment proof within seven days of receiving payment from CCPS. While no specific budget range is listed in the documents, the solicitation indicates multiple awards will be made to create a vendor pool for supplemental charter bus services. Contractors must maintain insurance coverage, including $1,000,000 commercial general liability and $1,000,000 automobile liability.