Addendum 1 _ RFQu 015_25 Supplemental Charter.pdf

ADDENDUM # 1

RFQu 015-25 SUPPLEMENTAL CHARTER BUS SERVICES

Solicitation Released: January 16, 2025

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this RFQu.

The questions and their resulting answers are attached hereto.

2. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFQu is attached hereto as Exhibit 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

1/30/2025 | 2:33:35 PM EST

Exhibit 1

RFQu 015-25 Supplemental Charter Bus Services

PRE-PROPOSAL CONFERENCE

Thursday, January 23, 2025 at 11:00 A.M.

Via Zoom Meeting

Meeting ID: 607 424 4602

Clayton County Public Schools Purchasing Department

1098 Fifth Avenue Jonesboro, GA 30236

Agenda

1. Opening Remarks Arnita Watson Coordinating Supervisor

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms

- Return all completed and signed Required Forms.

- Cost Proposal Form must be in a separate and sealed envelope. Do not include in Technical proposal.

- Proposal Submission Form must be completed in its entirety and signed.

- Include all Business Licenses, Certificate of Authority (if applicable) and Certificate of Insurance.

Submission of Written Questions

2. Overview and Scope of Work Benita Hope Transportation

3. Questions and Answers Benita Hope/Arnita Watson

4. Conclusion and Adjournment Arnita Watson

Responses to this RFQu will be received by Clayton County Public Schools (CCPS) e-Procurement Bonfire Portal at https://claytonk12ga.bonfirehub.com/projects/168976/submissions until 3:00 P.M., Eastern Standard Time (EST) on Thursday, February 6, 2025.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, January 28, 2025. Submit questions to: https://claytonk12ga.bonfirehub.com/projects/168976/opportunityQAndA. All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Proponent to monitor the website and obtain a copy of any addendum issued for this RFQu.

Exhibit 1

Charter Bus Services

PRE-PROPOSAL CONFERENCE

Tuesday, September 10, 2024 at 11:00 A.M.

Clayton County Public Schools 1098 Fifth Avenue

Jonesboro, GA 30236

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm:________________________________________________________

Email Address:________________________________________________________

*Attendees will be permitted to ask questions during the pre-proposal conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Proponent to monitor the CCPS website and obtain a copy of any addendum issued for this RFQu. Please do not contact the end user department for questions.

Exhibit 1.1

SUPPLEMENTAL CHARTER BUS SERVICES

PRE-PROPOSAL CONFERENCE MEETING

January 23, 2025 at 11:00 AM

Name Title Company Name Contact Information

Arnita Watson Coordinating Supervisor CCPS – Purchasing arnita.watson@clayton.k12.g.us

Cintsonenia Gilstrap Buyer Support Specialist CCPS – Purchasing cintsonenia.gilstrap@clayton.k12.ga.us

André Turner Buyer Support Specialist CCPS – Purchasing Andre.turner@clayton.k12.ga.us

Eddie C. Everson, Jr. President/CEO Rare Diamond Enterprises, LLC contact@rarediamondenterprise.com

RFQu 015-25 ADDENDUM # 1 SUPPLEMENTAL CHARTER BUS SERVICES

Question 1:

Would the District be interested in bids from cost-effective transportation solutions utilizing smaller vehicles (e.g. sedans, SUVs, minivans) as a supplement in cases where individual and small group transportation needs are most efficiently supported by smaller vehicles on an as-needed basis (e.g., special education, IEP, McKinney-Vento, and/or other nonroutine routes)?

ANSWER No, CCPS is not utilizing smaller vehicels from external companies for this solicitation to transport the students.