RFP 014-25 Convocation Center Management

Clayton County Public Schools (CCPS) is soliciting proposals through RFP 014-25 for comprehensive management services for its new Convocation Center, a $120M multi-purpose facility set to be completed in August 2025. The procurement seeks an experienced event/facilities management company with at least three years of direct experience managing conventions, events, or hospitality services of comparable size and scope. Required services include pre-event planning, logistics and coordination, exhibit services, marketing and promotion, sponsorship acquisition, development and editorial management, continuing education, on-site management, proponent management, post-event evaluation, and risk management. The facility, designed by Perkins&Will, spans four levels and includes an event floor, basketball court, telescopic seating, locker rooms, conference spaces, suites, and support areas, with an anticipated hosting capacity of at least 30 events annually and projected annual revenue of $20M. Key proposal deadlines include a non-mandatory pre-proposal conference on November 20, 2024, proposal submissions due January 16, 2025 by 3:00 PM EST, and potential oral presentations scheduled for February 17-21, 2025. The initial contract term is one year with four optional one-year renewals, and CCPS reserves the right to make one, multiple, or no awards.

The procurement includes a robust Small Local Business Enterprise (SLBE) program with specific contracting goals: 30% for construction services, 20% for professional services, and 20% for goods or services. Certified SLBE-Clayton businesses located within Clayton County or the surrounding Atlanta Metropolitan Statistical Area receive a bid preference, with prime contractors required to either meet SLBE contracting goals or demonstrate good faith efforts toward them. Minority, female, and local business enterprises are explicitly encouraged to submit proposals. The selected operator will be responsible for all maintenance operations, venue management, and event production, with the CCPS Foundation handling sponsorships and naming rights. While a specific award value is not explicitly stated, the RFP indicates the venue is expected to be financially self-sustaining, with an anticipated annual revenue of $20M. Successful bidders must provide a revenue-sharing model for review and will be permitted to manage alcohol sales and corporate suite operations. The facility will connect to an existing mall building and utilize Facilitron for facilities rental, with police, fire, and EMS services provided at no cost for internal events.