RFO - Primary Care Services for HIV/AIDS Geriatric Patients of Harris Health

Harris Health System, a publicly funded healthcare entity in Harris County, Texas, issued Request for Offer (RFO) #KJ02242026 on February 24, 2026, soliciting qualified vendors to provide primary care services for geriatric patients living with HIV/AIDS under the Ryan White Part C grant program. The scope of work encompasses clinical interventions and patient counseling focused on geriatric medical care, HIV testing and diagnosis, periodic medical assessments, clinical interventions for HIV infection, patient monitoring for mobility and symptom management, participation in quality assurance programs, and clinic scheduling development, with an anticipated patient volume of 8 to 10 patients per week. Vendors must submit detailed proposals by the March 17, 2026 deadline, with questions due by March 10, 2026, and the initial contract term is one year with six optional one-year renewal periods available subject to board approval and funding availability. Required qualifications mandate that assigned physicians be credentialed by Harris Health, possess Part C service privileges, hold board certification as a geriatric specialist, and maintain current DEA registration; vendors must also provide a narrative describing their approach to geriatric HIV/AIDS care and submit four client references demonstrating healthcare experience within the last three years. Performance expectations include maintaining a no-show rate below 20% and achieving a viral load suppression rate of 90% or greater, with vendors submitting an hourly rate for physician services estimated at 32 hours per month (0.2 FTE) presented as firm and fixed in U.S. dollars. Award evaluation will be based on solution (40%), qualification (30%), and pricing (30%), and Harris Health reserves the right to award to one or multiple vendors on a best value basis.

Harris Health requires vendors to comply with comprehensive contractual obligations including Texas residency certification, debarment and suspension certifications, anti-boycott provisions for contracts exceeding $100,000, criminal background checks for all personnel accessing patient areas, and compliance with the Harris Health Vaccine Preventable Disease Policy and Code of Conduct. Vendors must maintain substantial insurance coverage including $1,000,000 workers' compensation, $2,000,000 commercial general liability aggregate, $1,000,000 automobile liability, and $1,000,000 professional liability, with Harris County named as additional insured on a primary and non-contributory basis, and all policies issued by Texas Department of Insurance-licensed carriers with an A.M. Best rating of at least A-VII. All subcontractors must be disclosed on the Subcontractor Listing Form and approved by Harris Health prior to deployment; contractors bear full responsibility for verifying subcontractor licensing, insurance, and debarment status. The anticipated budget allocation is $60,000 for the initial contract term, though the sample contract indicates $50,000 in currently available funds, with payment terms requiring invoices submitted within 15 days of month-end and Harris Health payment due 45 days after invoice receipt. Harris Health reserves the right to terminate the contract without cause upon 60 days' notice or for lack of appropriations without penalty, and intellectual property rights for all work product developed during contract performance are surrendered to Harris Health as "work made for hire."