RFI for CAFR Software

The State of Colorado's Office of the State Controller issued a Request for Information (RFI) for Comprehensive Annual Financial Report (CAFR) software to support the compilation and publishing of the State's annual financial report. The procuring jurisdiction is Denver City and Denver County in Colorado. The goods and services being procured include financial report compilation and publishing software capable of managing large reports exceeding 180 pages, integrating data from over 100 documents including 67 unique Excel statements from the CGI Advantage ERP system, Microsoft Word documents, Excel spreadsheets, and supporting illustrations. Key objectives include automating the current manual workflow involving ERP-generated spreadsheets, Word documents, and PDF publishing, with required capabilities encompassing project management, multi-source data compilation, real-time collaborative editing, automated data updating, publishing templates, and advanced formatting features such as table of contents generation, page numbering, and standardized document appearance. The system must support approximately 12 primary users at the OSC with edit and approval rights, along with 126 seasonal data contribution users from state departments and institutions of higher education. Deliverables and outcomes include a fully functional CAFR by December 15, with project kick-off anticipated around June 30 when final financial data becomes available. Vendors must demonstrate technical capabilities, provide system descriptions, document government organization experience, present implementation timelines, describe data management and security features compliant with Colorado Office of Information Technology policies, and optionally submit budgetary pricing information. The RFI response deadline was May 17, 2017 at 3:00 PM Colorado Time, with submissions required electronically to dpa_contracts@state.co.us in Microsoft Office format bearing the subject line "Annual Financial Report Compilation and Publishing Software RFI."

The RFI documentation does not specify any set-aside designations or restrictions limiting responses to particular types of organizations such as disadvantaged enterprises or minority-owned businesses. The State currently utilizes CGI Advantage ERP and CGI InfoAdvantage reporting software as source financial applications, with the new CAFR solution required to integrate with these existing systems; notably, consolidation at the ERP software level is explicitly excluded from the scope of this initiative. No incumbent vendors or current contractors are identified in the RFI materials. The State indicated capability to produce consolidated output from existing systems in a format suitable for direct CAFR generation or to export the 67 statements in Excel format for import into the CAFR solution. Pricing information submitted by vendors is voluntary and non-binding; cost data will not be considered in any future solicitations and is not confidential under the Colorado Open Records Act. While no specific award value or budget range is disclosed in the RFI, the RFI is exploratory and non-binding in nature, with no contract award resulting from responses, though information gathered will inform development of any future formal solicitation.